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Exhibitor Update
Things to know, Before you go!
| | Our team is looking forward to seeing you in Baltimore next week! Please see below for helpful FAQ in preparation for your time at CBC. | | |
Where can I find the install and dismantle hours?
Click here to view the Schedule at a Glance, which includes install, dismantle, and Expo hours.
INSTALLATION
All exhibitors must be fully operational by 10:00 AM Tuesday, March 25. Installation work will NOT be permitted after 10:00 AM without approval from Event Management.
DISMANTLE
The Expo Hall must be cleared by 9:00 PM on Wednesday, March 26. Freight not called for by this time will be shipped by a carrier selected by the official drayage contractor (Freeman) at the exhibitor's expense.
Freight Carriers:
All freight carriers need to check-in by 5pm March 26. All freight not called for by this time will be shipped by a carrier selected by the official drayage contractor (Freeman) at the exhibitor´s expense.
**No one under 18 years old is allowed in the Expo Hall or Conference at any time.
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Where can I access the Exhibitor Resource Kit?
The Exhibitor Resource Section on the event website has been updated with the forms, links, and information you will need in one location to help you prepare for the event.
CBC Portion of the floor plan
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What's included with my exhibit space?
Included in your Exhibit Space:
- In-line space will have black and white 8´back-wall and 3´black side rail drape
- Company Identification Sign
- Online profile on the Exhibitor List
- Listed in show directory (if secured space by 2/17) and show app with company name and booth number
- 24 hour perimeter security
- Post Show Attendee List (contact, company, title, physical address)
- Silver, Gold & Platinum have additional benefits included
Not Included in your Exhibit Space:
- Electrical, Internet or Telephone Services
- Audio Visual Services
- Exhibit Space Furnishings
- Exhibit Space Carpet - You are required to cover the exhibit floor space with carpet or some type of floor covering. You may provide your own or rent from the Event General Contractor.
- Tuesday 3/25 at 10am, Event Management will have Freeman add carpet to any booths without carpet, at the exhibitor's expense.
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What are the height restrictions?
Height restrictions vary on the size and location of the exhibit space. See Rules & Regulations in the Exhibitor Resource Section for height restrictions.
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Can I pull up to the Convention Center and unload my materials?
The Baltimore Convention Center does NOT allow unloading and loading of exhibit space materials at any of the public entrances of the Center. Passenger elevators and escalators are NOT to be used to transport booth displays to the Expo Hall.
This means you cannot come through the front door with fiber cases, etc. Please review the Move In / Out Instructions for all move in/out options and where to go to unload.
Please review the detailed move in and out instructions.. Within that document is a link to request a dock pass.
After reading through those move-in instructions to ensure you qualify for the POV area, you can fill out the CBC 2025 POV Dock Pass Request.
* We are still accepting forms until March 20.
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How do I know which vendors are Official Contractors for the event?
Exhibitors being solicited by vendors who are not "Official Contractors" for the event is increasing for all tradeshows throughout the country. CBC does not provide any outside contractors with exhibitor contact information. Please check the Official Contractor List for the approved vendors for this event.
**If you are contacted by a company that is NOT on this list, they are NOT working on behalf of the event. There are several companies that will lead you to believe they are working for the event but that is NOT the case. Please contact Exhibit Management at cbc@rocexhibitions.com to alert us of any vendors using these tactics. Repeat Offenders: Housing vendors, list rental companies, AV services and shipping services.
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What do I do if somebody comes to my booth to solicit business?
Event Management has several policies in place to protect exhibitors, including the following: We invite all attendees to attend and participate in the exhibition and all it has to offer. Anyone observed to be soliciting business in the aisles, public spaces, in another company's booth, in Event Hotels or any other conduct to be in violation of any portion of the IAEE Exhibition Policy will be asked to leave immediately. We strictly enforce a "Suitcasing" policy to protect the interest of our exhibitors who have made an investment to reach our CBC audience. Please report any violations observed to event management.
If you are approached at your booth by somebody soliciting business, we ask that you request a business card and turn that over to Event Management.
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How do I register my exhibit staff?
Exhibitor Registration is available online. Select your exhibiting company name from the drop down and enter your password. Your password was emailed to the main contact for your company. Please check your inbox for an email from cbc@compusystems.com for your password or contact cbc@rocexhibitions.com if you need assistance.
You may also order your badges onsite at exhibitor registration.
Exhibitor badges will not be mailed. Exhibitor registration will open at 2 pm on Monday and is located in the Pratt St. lobby on the 300 level. To access the Exhibit Hall during move-in hours, the security guards at the entrances of the hall will issue set-up wristbands.
After 2 pm on Monday, all exhibitor personnel and I&D labor will be required to wear exhibitor badges.
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Is parking available at the Convention Center?
Parking for the Baltimore Convention Center is available at Camden Yards, Lot C
- Up to 1 hour: $5.00
- 1-2 hours: $10.00
- 2-12 hours: $15.00
- 12-24 hours: $25.00
Oversize
- For oversized parking rates call - 410-347-9330
Shuttle Service from Lot C to CBC:
Shuttle Service will be provided from Camden Yards Lot C to the Pratt St. Entrance of the Convention Center during Show Days.
Hours:
Tuesday, March 25: 7:30 AM - 6:45 PM
Wednesday, March 26: 7:30 AM - 6:00 PM
*The shuttle will stop service between 12:30 PM - 1:30 PM each day to allow the driver to eat lunch**
For other parking options (without shuttle bus service to the CC), please click here.
Please visit the Parking Section of our event website for more information
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Is there a Mobile App?
Download the Event App!
Make the most of your time at NFMT and CBC by downloading the event app! With it, you can access the full agenda, view session details, connect with attendees, explore exhibitor profiles, navigate the venue with ease, and more.
Download now:
- Google Play Store (Android)
- Apple App Store (iPhone)
Don’t forget to set up your profile by clicking the green "Edit Your Profile" button!
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Is there an CBC Exhibitor Lounge?
The Exhibitor Lounge is located at Hall E - next to Space Selection. Please stop by for a cup of coffee or glass of iced tea.
Monday - 8am - 6pm
Tuesday - 8am - 5pm
Wednesday - 9:30am - 3pm
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Exhibitor Appreciation Breakfast
Join us Wednesday 26, at 9am for a bite to eat prior to the expo opening.
The breakfast will be at the Expo Floor, Left of 400 Aisle by Exhibitor Space Selection.
You should have received an email with an RSVP form.
If you didn't receive it, you can see it here.
Please RSVP by Tuesday, March 18.
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Will Concession Stands be open during CBC?
Yes! There are several options:
Lobby Cafe
Location: Pratt St. 300 Level
Hours: Tuesday 7:30am - 2:00pm; Wednesday 7am - 11:30am
Concession Stands in the Expo Hall:
Center Bakery(Hall E)
Tuesday 1:00pm - 5:00pm, Wednesday 11:30am - 3:30pm
Nathan’s Hot Dogs & Papa John’s Pizza Carts (Hall E) at the start of the 400 aisle
Tuesday 1:00pm - 5:00pm, Wednesday 11:30am - 3:30pm
Center Market(Hall F)
Tuesday 1:00pm - 5:00pm, Wednesday 11:30am - 3:30pm
Center Bistro (Hall G)
Tuesday 1:00pm-5:00pm, Wednesday 11:30am - 3:30pm
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Can exhibitor personnel attend the conference sessions?
Exhibitors are welcome to attend any of the conference sessions on Tuesday and Wednesday. The pre-conference workshops on Monday do require a separate registration and fee.
Access to the Expo Hall:
All exhibitor personnel will be allowed access to the Expo Hall during move in/out hours. If an exhibitor needs to stay in the hall after the close of the Expo, please contact Event Management so we can notify security personnel.
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How do I select space for the 2025 Event?
CBC 2026 will be March 10-12 in Charlotte, NC.
You can select your 2026 exhibit space location during the 2025 event in the Space Selection Office located at Hall E - behind/left of 400 Aisle.
Each Exhibitor will receive a reminder with your selection day & time dropped in your exhibit space on the day before your appointment. This will also include a copy of the floor plan to preview. Once checked in, you will be able to see the live floor plan to select your space. We will be utilizing MYS for this feature.
You are also able to select space for NFMT Remix 2025 at the Space Selection Office during your appointment time. NFMT Remix will return to Orlando on October 15-16th this fall.
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What happens at the close of the Expo for Move Out?
The Expo Hall will close at 3:30pm on Wednesday. Please take a moment to review the Move Out & Dismantle Reminders.
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Baltimore Convention Center REDUCE & REUSE Program?
Help us to divert material from our local landfills by donating goods that you will no longer use after the event. Because Event Management cares about the environment and the community, we will be coordinating a donation program during CBC.
Exhibitors are invited to participate in this donation program. Items donated will be made available to local non-profits.
We will accept items such as tables, chairs or displays. Additionally, promotional materials such as pens, pencils, water bottles, reusable bags or self-contained food items are acceptable.
If you have anything that you wish to donate after the close of the event, please send an e-mail with an item description and photo (if possible), along with your booth number, to donation@bccenter.org.
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