Full Broker Load Enabled for all Participants & Subscribers in GMLS
As of Tuesday, August 17th, all GMLS Participants & Subscribers have the ability to activate, and make changes to their own listings in FlexMLS without pre-approval from the GMLS Team. This means that all members now have 24/7 access to enter New Listings, Price Changes, and Status Changes, accompanied with any required documentation.
Why is the GMLS making this change?
We heard you! The results of the GMLS Participant and Subscriber survey (conducted just a few months ago) were clear: You wanted more flexibility in managing your listings, and better ability to comply with the GMLS Rules and Regulations. You need a process that can keep up with the pace of the market, and with 24/7 access to add and change listings, members will no longer have to wait for GMLS office hours to add new listings or report updates.
How do I make a new listing live?
The entry process remains exactly the same as before: In FlexMLS go to Menu > Add Listing > Fill out all required listing information > Save as Incomplete. Next, upload all required Documents (Listing Agreement, Proof of Ownership*, and the Coming Soon Addendum, if applicable), followed by any desired photos or videos. You will no longer be required to email listing documents, change forms, or other authorizations for pre-approval. When all required information is complete, click 'Add Lising' to make your listing live. The GMLS Team (with the help of the FlexMLS system) will then complete a compliance review after the listing is live to ensure that the proper documentation was uploaded, and all necessary information was collected.
All new listings will continue to be subject to a listing fee in accordance with the GMLS Rules and Regulations. These fees will be billed to members or offices based on the Participant preferences and authorizations currently in place. All invoices will be emailed, and can be paid online or by check.
How do I process a price or status change?
All changes requiring Owner and/or Broker Authorization will require a Document Upload for compliance purposes. These changes include: List Price Change, Extend or Expire Listing, Withdraw Listing (Temporary), Back on Market (Active), and Cancel Listing (Final). Under Edit Listing> Documents, you will find the corresponding Descriptions pre-populated in the drop-down menu. Based on the change being made, select the Description, and upload your change form or a copy of the written authorization. When multiple changes are authorized in the same document, simply re-upload the same document and specify the Description of each change.
Next, on the 'Edit Listing' screen you'll see new options to change Price, along with various Status change options. The system will prompt you for any other required information at the time you make the change. For example, when you mark a listing 'Pending', you'll be required to enter the Pending Date and Selling Agent. Changes that do not require Owner and/or Broker Authorization (Add/Remove Contingent, Pend Listing (Under Contract), Close Listing) do not require a document to be uploaded.
Can I still get help from the GMLS Team?
Of course! The GAR/GMLS Team will remain available to assist with adding new listings and processing changes during business hours. Ongoing training will also be available for all GMLS Participants and Subscribers in group or 1-1 settings. Please email Victoria to set an appointment.
What else should I know?
After adding a new listing or processing a change, keep an eye out for communication from the GMLS Team related to any errors or compliance issues so they can be resolved as quickly as possible. Failure to respond or resolve a compliance issue within 24 hours may result in the temporary withdrawal or cancellation of the listing in question, at which point a violation and fine may be assessed.
Your cooperation and diligence in complying with the GMLS Rules and Regulations is absolutely necessary for this process to be successful. In addition to system controls and compliance reviews by the GMLS Team, fellow Participants and Subscribers are expected to hold each other accountable for the accuracy, completeness, and timeliness of listing data and content. As always, errors can be reported anonymously through the 'Report Violation' function on FlexMLS, or by emailing info@greenwichrealtors.com.
July 2021 Greenwich Statistics
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