At this time, we have started to see an uptick in Covid cases throughout our 7 counties.

This is a reminder that if you close your Facility for any reason you are required to notify the Coalition via the Redline (redline@elcnwf.org).

The following information needs to be included in the Redline notification:

Once you do reopen, you need to notify us via the Redline that you are back open. 

Finally, you must enter the Temporary Closure information in the Provider Portal/EFS Mod as your request for payment. You will need to upload a document on letterhead outlining the day/dates you were closed and the reopen date information.

If you have any questions or confusion about this process, please reach out to one of our Contract Specialists and they will be happy to assist you. 

Please remember attendance is due the 3^rd business day of the month, this includes your sign-in and out sheets. If you submit after the deadline, you risk having that attendance processed in the next open Reimbursement cycle. Please ensure that all excessive absence forms, Court Orders, and doctor’s notes are uploaded to MOD (Attached to the absence) as well as ShareFile. It is important to have all of these documents uploaded to avoid delaying the processing of your attendance. [Reference: Statewide School Readiness Provider Contract - Paragraph 57 Attendance Documentation]

With the new 2021-22 Contract, Private Rate Changes now require a minimum 14-day notification to the Coalition BEFORE the rates go into effect. It is no longer acceptable to notify the Coalition by the close of business on the day of the rate change. If you fail to notify us 14 days prior to the rate change, you will not be able to have the new rates go into effect until 14 days after notification. [Reference: Statewide School Readiness Provider Contract - Paragraph 52 Rate Changes and Limitations]

Please check your registration fees queue. Children you would like to request registration fees for the 2020-2021 contract year need to be submitted no later than July 31, 2021. If you have children in the queue that you do not intend on requesting reimbursement for, please remove them from the queue. Registration fees for the 2020-21 contract year will not be able to be paid out through MOD if not submitted by July 31, 2021.

The option to request 2021-22 Registration Fees will not be available until after August 1, 2021.

If you have a rejected VPK Application please log in and make the requested changes. If you do not resolve the issues in a timely manner your VPK Program start date could be delayed. VPK Applications have to be certified by July 31, 2021. Failure to meet this deadline will push start dates back and calendars will have to be changed. If you are unsure as to why your VPK Application is rejected, please reach out to a Contract Specialist and they will assist you.

Anytime you are uploading documents to the application, please ensure that you are uploading these documents as PDFs and not as Word documents.

Once the VPK Application is approved and the VPK Contract is fully executed, Providers can enroll the children in the VPK Program through EFS Mod.  As in previous years, ensure that you are completing the middle section of the COE and obtain the required signatures.  The ability to save the completed COEs in ShareFile is always an option as part of the five (5) year record retention requirement. Providers who wish to upload the documents should upload them in the Eligibility section and create a folder for 2021-22 COEs.

Order VPK Assessment Materials –IF NEEDED

After completing the initial registration wizard and setting up the “center staff” and “classrooms” tabs, you may order any needed materials for the VPK Assessment in a timely fashion. DO NOT order materials if your school/center will be closed for the summer and no one is there to receive the materials. Materials will begin shipping within a few days of the coalition’s approval of centers’ orders.

Please remember to submit monthly attendance certification in accordance with Rule 6M-8.305, F.A.C., this includes all required attendance records on or before the 3^rd business day of each month. If you submit after the deadline, you risk having that attendance processed in the next open Reimbursement cycle. Please ensure that all documents are uploaded to MOD as well as ShareFile. It is important to have all of these documents uploaded to avoid delaying processing of your attendance. [Reference: Statewide Voluntary Prekindergarten Provider Contract - Paragraph 43 Attendance Documentation Submission]

The updated rules will soon be made available in the Licensing Handbooks found on www.myflfamilies.com. A list of alarm manufacturing companies will also be made available.

At the last Provider Network meeting, we were asked to share the YouTube video on how to assist families with completing the school readiness enrollment process. This video contains information on:

See below for the video on how to complete the SR enrollment process. You can also share this video with any parents here.

If you have any questions, please reach out to Emily Luna at emily.luna@elcnwf.org. ​

For items (Goods) purchased by the Coalition and delivered on-site at your program, you will need to complete the "Acknowledgment and Attestation of Received Goods" form and checklist.​

July 1, 2021 teachers/directors will need to complete the required paperwork prior to receiving any stipends. ​Handwritten banking information will not be accepted and​ incomplete paperwork will not be processed. Click below for the required W9 and Banking information.

There are limited enrollment slots for this project, and we want to give the teachers in our region the first opportunity to participate starting in late August 2021. To receive one of these slots, teachers and coaches must sign on by August 1, 2021.

Early Childhood Investigations offers free webinars to early childhood educators. The series is produced by Engagement Strategies, LLC., and presented by leading authors, experts, and leaders. Now, you can participate in conference-quality training without leaving your home, classroom, or office.

Download a copy of the flyer by clicking the button below. Please make sure all parents in your center receive a copy of this flyer. You can print to send home with each of your children, or you can simply post the flyer on your social media page.

Our partner, Florida Prepaid College Savings Plans, wants to help families prepare for future college costs by encouraging them to set up a Florida 529 Savings Plan.

If they set up a new Savings Plan account by August 15, they will receive a $50 account contribution from Florida Prepaid to get them started!

Click below for a flyer you can print for your families or add into your parent newsletters.

In a time when the health and safety of our community are most important, help keep the children in your center insured.

Encourage families in your centers to contact ELCNWF for information and assistance applying for Florida KidCare. Call 850-747-5400 X 108 or request CCR&R via the link below!

Have your kids listen, sing, and dance along to "A Friend Like You", the next song from Noggin’s Big Heart Beats album. And be sure to follow their site as they will release a new video every month.