Appealing lost REAC score points for work in progress got tougher
Properties with Modernization Work in Progress (MWP) during a REAC inspection may qualify for a REAC score adjustment for points lost on items actively being worked on at the time of the inspection. Property owners/agents can appeal a REAC physical inspection score two ways: Technical Review or Database Adjustment. This Flash News concerns Database adjustments (DBA).
There are additional documentation requirements for the DBA when appealing MWP. Now, to request a DBA based on MWP at the time of inspection, the request must include the following items:
- An executed contract with a copy of the scope of work, including change orders if applicable.
- A Notice to Proceed with start and completion dates.
- An affidavit from the contractor’s authorized representative identifying:
- The modernization work in progress that it was performing at the time of the inspection;
- The identifiable location of the work in progress;
- The work it has completed as of the date of the affidavit;
- The date on which the work was completed;
- An explanation of why the work is still in progress and when it will be completed; and,
- Photographic evidence sufficient to show that the observed deficiencies have been corrected or are in the process of being corrected.
Documents submitted from the contractor must be on the contractors' letterhead and include the contractors' licensing and contact information.
Only the deficiencies that were in the process of being corrected by MWP at the time of inspection are eligible for consideration.
Important note: REAC will not consider MWP if it was performed under an executed contract, but was not in progress at the time of the inspection.
Also, be aware that before processing a DBA REAC may contact the contractor for additional information, or visit the property to verify the information submitted in the appeal.
The DBA documents must arrive at REAC within the 45 days of the date the inspection score report was received.
Hank Vanderbeek, MPA
Certified Master Inspector
REAC Property Consultant
Former Federal Office of Inspector General Forensic Auditor
