October 2021 HMIS Updates
October 2021
Upcoming Training and Resources
October HMIS User Meetings
Computer screen with comment boxes
This Month's Meeting will help you prepare and troubleshoot data for the Federal Reporting Season.

Agenda
System Updates - Data Standards updates, HUD Reporting, Agency HMIS Check-Ins
How Can We Help - Making Corrections
What's Next - HMIS Check-up, Calendar

Dates & Links
Orange CoC - October 4th at 3:30 pm (recording posted!)
NC BoS CoC - October 21st at 1 pm
Durham CoC - October 28th at 10 am
HMIS Happy Hour
To offer support during HUD Reporting Season, the Data Center will host an open webinar every week!

We look forward to seeing you there!
Street Outreach Training Posted
For Street Outreach projects funded by ESG or CoC grants, a new comprehensive training is available! This training reviews the steps to collected all HUD required information while you develop a relationship with your unsheltered clients.

The recording and presentation slides are also available on the Data Center's Training & Knowledge page.
HUD Reporting Season Launch
Client Data Corrections
With the new Federal Fiscal year beginning, it is time to turn to submitting a series of HUD Reports!

What Corrections?
The Data Center is sending Agencies specific client level issues that have flagged for HUD Reports. We need agencies to review these issues and reply whether the error is:
  1. Corrected (you fixed it in HMIS!)
  2. Confirmed (more accurate info is unavailable)
  3. It looks correct to me (may be a report issue if it is not visible)

Timeline
Your List of Corrections will be sent this week (Oct 4th)
New lists will be available the week of 10/18 and 11/1
Deadline for responses Friday, November 12th

We are sending all of the potential corrections up front so your agency can strategize. Reach out to us at Helpdesk if you have any questions or concerns.
Agency HMIS Check-Ins
The other half of preparing for HUD Reporting is to ensure your agency's project and user details are complete and accurate in the system. The Data Center will reach out separately from Client Data Corrections to schedule a virtual meeting.

Timeline
We will reach out mid-October to schedule your Agency's Check-In.
Please schedule a convenient time as soon as possible. We have over 60 check-ins to schedule, so claim your spot soon!
New Data Standards
Print new Forms!
If you use Paper Assessments for HMIS Data Collection, it's time to print this month's forms.

Go to the Administrative Page where you can look up the Start, Interim, or Exit forms for your agency by Project Type.
training
Watch a Training!
If you missed the September HMIS Users Meeting or just need a refresher, our Data Standards Training recording and slides are available!

Go to the News Archive for these resources.
Quick Tip: Gender Identity
Gender looks way different!
To select more than one gender identity for clients, you'll need to use your keyboard and cursor. 
  1. Navigate to the Gender question on the Profile tab (remember to check EDA and Backdate modes)
  2. Hold down the Control (Ctrl) key for Windows and the Command (Cmd) key for Apple computers
3. Then use your cursor/mouse/arrow to click on each Gender Identity the client selected
4. Save!
Impacts on Reporting
Some reports will not be updated for New Data Standards until October 14th.
  • SSVF Export is expected to update 10/14
  • CoC-APR and ESG-CAPERs are expected to update 10/14
Reminders
New to HMIS or missed a meeting?
Make sure to check out our News Archive page for links to past email updates and user meetings slides or recordings.

Any other questions?
If you have questions about data collection from clients, reporting, or anything else HMIS related, please reach out to us at Helpdesk!
NCCEH Data Center | 919.410.6997 | hmis@ncceh.org