New Employee Space Timeline
Dear Managers,
DPS is in the process of transitioning from Infor HR/GHR/Lawson to the new Employee Space, hosted by Oracle. The first part of this shift occurred in July 2022, with the implementation of finance functionality in Oracle. The next portion of this transition -- which includes Human Resources functionality, Payroll, and Recruiting -- will go live on April 3, 2023. Modernization of this system will improve ease-of-use, system reliability and operational efficiency.
As we prepare for this transition, we will be keeping you updated on important dates and operational impacts. In order to ensure accurate data for go live, we are implementing cutoff dates for Human Resources and Payroll procedures (cutoff dates are the last day you are able to enter certain transactions before the go live date.) We anticipate standard operations to resume after April 3 and appreciate your patience and understanding as we take these important steps for the organization.
Hiring Support
We recognize that the spring is prime hiring time for school-based positions, and we are committed to ensuring these recruiting efforts continue uninterrupted. As such, the Talent Acquisition team will have procedures in place to ensure the external job board does not go down at any time, and applications will continue to be received throughout the transition period. Impacted hiring managers, employees and candidates will receive additional communications as we near that period of time.
In the meantime, please be aware of the following key dates:
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Please complete as much hiring and processing as possible by March 1, to help reduce the volume of requests that month. |
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Last day for managers and employees to access Infor HR. Transactions are anticipated to resume in the new Employee Space on April 3.
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Hiring during this time will be reserved for essential hires only. Essential hires include student-facing, high-need positions that impact our ability to provide services to students immediately from returning to spring break, or hard-to-staff teacher and SSP positions where we need to get an offer letter in hand to retain the candidate.
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DPS schools will be observing spring break. |
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All employees will experience the benefits of the new Employee Space when they return from spring break. Please see the table below for additional HR transactions to be aware of. |
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Key HR Dates and Transactions |
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Last day to submit requests for a new job description or re-evaluation of an existing job in the event that you will need a job posted by March 1, 2023.
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To submit this request, please consult with your HR partner and then complete the Compensation Request Form to notify the compensation department of the business need. (Additional time beyond the 10-day turnaround is needed if you are submitting a request to have multiple jobs reviewed.)
- Job evaluation requests submitted after March 1 will still be accepted and will be posted after April 3.
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Last day to request a new position number or position number update for a current employee or old position number you want posted by March 15 with the ability to hire after April 3 (i.e. FTE, job title, job code, etc.). All other requests should wait until April 3 or later.
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Last day DCTA teachers can submit Procomp requests for March 22 effective date.
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Last day to create a job requisition that you need to have posted prior to April 3 (i.e. student-facing, high-need and/or hard-to-staff position). All other requests should wait until we go live in our new system on April 3.
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Last day for managers and employees to access Infor HR. Transactions are anticipated to resume in the new Employee Space on April 3, 2023.
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Last day that managers/proxies can access Infor to review candidates or move candidates to qualify -- candidates should only be moved to qualify for essential hires and an April 3 start date is needed.
- If a candidate needs to be selected for a job requisition that is an essential hire between March 16-31, the recruiter can assist with attaching to the proper job requisition.
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Last day to make changes to personal information in Infor.
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Last day internal employees can apply for open positions in Infor -- postings will be available again on April 3 in the new system.
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We know that high-quality staffing is a priority across our organization, now more than ever during a time with significant vacancies across the district. These cutover dates are important to ensure the utmost accuracy with this transition, and we are committed to ensuring recruiting efforts to staff our district do not stop.
When you return from spring break, you’ll experience recruitment improvements in the new Employee Space, including:
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Increased accessibility that works on mobile devices and with many different browsers, which will allow for a faster and more efficient way to apply for openings.
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Faster candidate screening. You will see qualified candidates within minutes of them applying.
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Simplified job requisitions and increased functionality that allows for position updates/requests to flow to job requisition creation in one transaction.
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Improved job posting language that will attract the right candidates for your openings.
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Automated Skill Survey Reference Checks prior to offer to ensure information is available before making a job offer.
Stay tuned for future communications to the broader DPS community, and continue to reference The Commons for more updates on the new Employee Space.
If you have concerns about what this transition will mean for your hiring process or need additional information, please reach out to your Talent Acquisition Specialist or HR partner.
Sincerely,
Edwin Hudson
Chief of Talent
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Denver Public Schools sends all district newsletters and critical employee communications through Constant Contact. Please do not unsubscribe your DPS email address from any message; if you unsubscribe from one newsletter or one communication, you will be removed from all other district-managed email lists in Constant Contact. If you have any questions, please email newsletters@dpsk12.org.
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