December 15, 2021 | supplychain@ucsf.edu
Substitute W-9 & Supplier Form Updated
The Substitute W-9 & Supplier Information Form has been updated to include details about Transcepta e-invoicing. If the supplier is selling goods and/or services to UCSF they are required to submit invoices through Transcepta. 
 
The updated form can be found on the Supply Chain Management website. Please discontinue using previous versions of the form.
 
As a reminder, the IRS Form W-9 is not sufficient for supplier onboarding and cannot be accepted in lieu of the UCSF Substitute W-9 & Supplier Information Form.
Happy Holidays from SCM
Supply Chain Management (SCM) wishes you a happy holiday. To assist you during this holiday season we have a few extra tips and tricks for you below. Remember, if you require further assistance please submit a ticket to the SCM Response Team.

We hope you enjoy the winter break. We'll see you in the new year.
Selective Extension for United Airlines MileagePlus Status
United Airlines has extended the status of select MileagePlus members through the end of January 2023. As one of UC’s preferred partners, the airline has agreed to reconsider UC travelers who did not receive an extension if they submit additional details using this form by end of business on December 22, 2021. Read more...
Temporary Changes to Access Online User Alerts
U.S. Bank Access Online migrated to a new alert distribution platform on December 13. As a result, you may experience temporary disruptions over the next several weeks. To learn more about potential disruptions and read the notice from U.S Bank, click here.
Shortages of Non-Medical Liquid Nitrogen and Liquid Oxygen
The local gas processing plant in Pittsburg, Calif., which is shared by both Airgas USA and Linde Gas & Equipment Inc., is currently undergoing repairs. This may cause UCSF orders of non-medical liquid nitrogen and liquid oxygen to be delayed. Read more...
Achieving Supplier Diversity Objectives
The Anchor Institution Initiative Procurement team wants to reflect on some of the outcomes of our efforts toward supplier diversity. Continue reading about our year here...
TIPS & TRICKS2USE
CONNEXXUS
I am a UCSF employee. Do I need to request access to Connexxus?

Employees are automatically granted access to Connexxus. Employees can log into MyAccess and click on the Connexxus link to access the system. There is no need for employees to request access to Connexxus.
BEARBUY
I rejected a voucher (invoice) in BearBuy. Will the supplier be automatically notified by BearBuy?
No, the supplier will not receive a notification that the voucher (invoice) was rejected. Invoices should only be rejected if the supplier has confirmed that the invoice is void and payment is no longer expected. Be sure to contact the supplier directly to communicate regarding the invoice. If there was a mistake on the invoice, ask the supplier to submit a corrected copy of the invoice with a new invoice number.
What can I do to prevent payment delays on my BearBuy orders? 
For a list of guidelines to prevent payment delays click here...
NEED HELP? Submit a ticket to the Supply Chain Management Response Team.