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HMIS@NCCEH Updates
June 2022
Hiring Update
New Position: Project Specialist
The Data Center is hiring for a Project Specialist position who will be a System Administrator of HMIS@NCCEH and support Data Center training and communications. Applications are guaranteed review if submitted by tomorrow, June 15th but will remain open until filled. We hope you'll share this opportunity in your networks and perhaps consider it yourself!

If you missed the Data Center Update announcing this position and the my announcement for the Director role, you can review it here.
HMIS@NCCEH System Changes
Advanced Reporting Tool (ART) is retiring
For advanced reporting, you will now select the SAP BusinessObjects tool. After ART is retired, BusinessObjects will regularly be updated and enhanced.

Missed the Business Objects training or want to access the materials?
Meeting Presentation:

Additional Materials


Upcoming Training Opportunity

If you have particular reports due soon or any concerns, please contact the Data Center Helpdesk.
New Look for Level 3 View in HMIS
Many folks have been having trouble with using Enter Data As (EDA) mode for entering client data. EDA mode is an essential first step before any client information can be edited. Not using EDA mode causes errors in Reporting, Visibility, and Privacy settings. It's a big deal! The Data Center is implementing changes to help prevent mistakes.

A New Look
When you login to HMIS, the default EDA mode is for your Agency as a whole. We call this the Level 3. The new look will prevent EDA mode data entry mistakes. You will only see the Client Information Summary Tab (instead of Profile, Household, ROI, Entry/Exit, etc.).

This change will be made for all HMIS Participating Agencies the week of July 4th.
Click the image below to see more!
Training & Resource Round-Up
HMIS@NCCEH System Updates
As part of the new Continuing Education and Training structure, the Data Center is starting a required System Update monthly meeting to keep agencies informed.

Details
  • Frequency: Monthly
  • Time/Date: 2nd Tuesdays from 10:30 - 11:30 am
  • Who: At least 1 representative from each agency

Agency Administrators, Program Managers, and Supervisors are recommended to attend. It is expected that agency representatives will share this important information internally with colleagues.

First System Update Meeting: July 12th!
For details and registration, go to NCCEH's calendar event.
Computer screen with comment boxes
HMIS@NCCEH Monthly Training Opportunity
Here are the next three months of HMIS Training for current users. Registration is optional but helps us prepare. Sign up today!

Wednesday, June 22, 10-11: Using Your Data to Track and Evaluate Program Outcomes
Learn how to use the data from HMIS to evaluate the effectiveness of your program, help measure progress towards goals, and guide program improvements. Event details here.

Wednesday, July 20th, 10-11: Identifying and Fixing Common Data Quality Errors
Learn how to check your own data quality, how to correct some common errors, and how to know if you accurately corrected the errors. Learn tips and tricks that'll help you improve your data quality. Event details here.

Wednesday, August 24th, 10-11: BusinessObjects Reporting
Learn which reports in BusinessObjects to use based on what you're looking for, how to fill in common prompts, and how often we recommend running certain reports for your agency/program. *This training is recommended only for users with an ART/BusinessObjects license. Event details here.

We believe that live trainings are essential to our support of your incredible work and hope that these will make HMIS easier and more useful to you!
HMIS@NCCEH ZenGuide
The HMIS@NCCEH ZenGuide is the new centralized knowledge base for HMIS users to find tip sheets, guides, and other written tools (located all in one place!) needed to do their best work in HMIS.

All current HMIS Users should bookmark this link: https://ncceh.zendesk.com/hc/en-us

There are already 38 articles published for updated guidance and more are being added each week! You can find instructions for how to run your ESG-CAPER and CoC-APR reports, how to update sub-assessments like Income, and how to manage Households!

New Articles this month:

Please keep searching for answers - that helps us identify the next articles to create!
Reminders
New to HMIS or missed a meeting?
Make sure to check out our News Archive page for links to past email updates and training slides or recordings.

Save the Dates:

We are so excited to share these new and improved training resources with you. Please let us know what you think and how they can be even better!
NCCEH Data Center | 919.410.6997 | hmis@ncceh.org