Welcome to ITS Powertivity Tips! | April 2022 | Issue 2
These Information Technology Services (ITS)-provided bi-monthly tips are brought to you in an effort to give you the leading edge when utilizing critical systems at FGCU.

We're here to help you SOAR!
Integrating Outlook to help you work smarter!

Outlook is at the center of your communications and time management, but are you aware that you can integrate Outlook with other Microsoft programs to level up your powertivity? Read on to learn how...
Optimize Teams in Outlook
Control meeting experience: When creating a meeting invite within Outlook for a Teams Meeting, did you know you have additional options for how the Teams meeting is experienced by the participants?

To access: Within the Outlook meeting invite, go to your meeting controls from the toolbar and select Meeting Options.


Meeting etiquette tip: Do NOT select the "Record automatically" option. Permission to record a meeting must be asked of the participants first within the state of Florida.

Capture Meeting Notes in OneNote
The problem: Not sure where to capture meeting notes for all the meetings you need to attend.

The solution: Use OneNote and insert meeting details!

Available one of two ways:

1) To access via OneNote: On the desired meeting page, select Home > Meeting Details. On the menu that appears, you have options for selecting the desired meeting.

2) To access via Outlook: Within the desired meeting invite select the Meeting Notes button > Take notes on your own > and navigate to the desired OneNote page.

"Phew!" ~ Just in Time Tips!
Conversation View in Outlook

The problem: You receive a large number of emails daily and lose track of a conversation you're having in an email chain because these emails don't stay together.

The solution: Turn on the Conversation View! A conversation includes all messages in the same thread with the same subject line.

To access: Select View > Show as Conversations to toggle Conversation view on or off. Select All mailboxes or This folder, and conversations that include multiple messages are identified in the message list by a triangular expand/collapse icon. Select this icon to expand or collapse a conversation, showing messages sorted with the newest message on top (this sort order cannot be changed).

Like to see a specific powertivity topic covered?
Send your suggestion to: itschange@fgcu.edu
Need to Report an Issue or Have a Question?
Contact the University Help Desk:

helpdesk@fgcu.edu or 239.590.1188