MONTHLY CHECKLIST
Click on the link below for a list of important tasks for school leaders that affect students and families, budgeting, communications, professional development, building operations and more.
All checklists can be found in the
2019-20 Administrator Handbook.
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Applications are Being Accepted for
Principal and Assistant Principal
Eligibility Pools
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Applications for the
Principal Eligibility Pool
are being accepted until 11:59 p.m. on
Friday, Jan. 24
. Use job number 1009407 when searching in PeopleSoft.
Applications for the
Assistant Principal Eligibility Pool
are being accepted until 11:59 p.m. on
Friday, Jan. 31
. Use job number 1009412 when searching in PeopleSoft.
Please visit this
website
for additional information about the application process.
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National African American Parent Involvement Day (NAAPID)
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NAAPID is an excellent opportunity for schools to reach out to parents in meaningful ways - helping foster a closer connection between home and school. At SPPS we encourage all parents to engage with their child's education.
Please submit information about your school's plan for celebrating NAAPID by completing
this form
by Monday, Jan. 27. Your school's activities and information will be shared on social media and the
SPPS NAAPID website
.
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Campus Discipline Fix -
"Referred to Law Enforcement"
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In Campus, the field “Referred to Law Enforcement” was accidentally removed during the upgrade last November. That field is required for state and federal reporting; therefore, it has been restored.
Administrators were emailed on Jan. 14 a list of serious event types from first quarter
that had the "referred to law enforcement" box unchecked.
Please review that list, and if police were involved, please correct any incidents in Campus by entering the field, "Referred to Law Enforcement."
As a reminder, the field is in the Resolution box, right under “Alternate Education Setting.” See
here
.
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Correcting Campus Discipline Reporting Errors with Fights
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Due to Office of Civil Rights Data Collection (CRDC) requirements, it is very important to report selected disciplinary incidents, like fighting and assaults,
grouped by incident instead of reporting every student separately
.
Please note that this does not change the requirement that each student be attached to their own event.
Because reporting individual participants in a fight using separate incidents causes serious over-reporting of fights, those reports have been added to your "error report."
Discipline data from quarter one and two has revealed a large number of errors with this reporting problem. Please see these
instructions
so no more errors or double-reporting occurs.
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SAVE the DATE: Thursday, March 5
School Leader for a Day
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Approximately forty Saint Paul Public Schools schools will participate in School Leader for a Day on March 5. RSVP’s from community partners are still coming in. Principals will be notified by mid-February if they are being assigned a guest leader.
Your guest will spend a few hours with you, your students and staff to get a better idea of what happens in our schools.
Ideas for the day could include:
- Greet students, help unload buses or supervise breakfast
- Make morning announcements
- Attend meetings
- Visit classrooms and talk to students about their interests
After the event, Superintendent Gothard will host a reception with the guest leaders to discuss their time at our schools. It will be held at 1 p.m. Location is being determined. Hosting principals are encouraged to attend.
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Required Non-Violent Crisis Intervention Training
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The Office of Specialized Services (OSS) is introducing a new method for monitoring attendance of Non-Violent Crisis Intervention (NVCI) training. Training is important for maintaining staff safety.
Staff who are not current in their NVCI training are not authorized to perform a restrictive procedure on a student.
- OSS has expanded the list of staff required to attend NVCI training, so please look over the list of required staff in your building. By Jan. 24, principals, assistant principals and assistant superintendents will be given access to school-specific Google workbooks which list all staff paid for by OSS and their respective NVCI training status. Periodic updates to the list will be communicated via the Principal's Playbook.
- During the week of Jan. 27, staff who are past due or coming due this school year will be sent individual emails reminding them to complete the training.
- It is the responsibility of school administrators to make sure that all relevant staff are trained.
- Additional trainings have been added to PDExpress.
Staff are required to complete NVCI training if they meet any of the following criteria:
- Employed as a special education paraprofessional
- Member on their building behavior team
- Are a building administrator
- Are Special Education staff who work with any student who has a disability and has the potential to demonstrate escalated behavior (e.g. EBD, ASD, DCD, DD, SLD teachers, special ed social worker, etc.)
- Are directed to attend by their building principal and/or OSS supervisor
Please contact your special education supervisor if you have any questions.
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PD in March for Pre-K and ECSE Co-Teachers
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All Pre-Kindergarten and Early Childhood Special Education (ECSE) co-teachers will be attending an Office of Early Learning (OEL) professional development session on either March 2 or March 3. OEL and ECSE will be covering the cost of the guest teacher.
Teachers will be continuing their work on bi-directional relationships with families. Please check in with your educators on the status of their goal.
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Teacher Development & Evaluation (TD&E) Summative Evaluations for Tenured, Non-Probationary Educators
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For an evaluation to be considered a summative TD&E evaluation,
the cover sheet MUST be completed and submitted to Human Resources
with the evaluation.
It is expected that a signed copy of the summative evaluation cover sheet AND the evaluation will be sent to Human Resources within two weeks of the conference.
More details and support documents are located in
in the Summative Evaluations resource folder in
the Schoology group, "SPPS TDE: TD&E."
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Leadership Academy
(Principals and Academics Leaders)
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Wed., Jan. 22
CANCELED
Wed. Jan. 29
8 - 11 a.m.
360 Colborne, Rooms A/B
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Make-up Session of the Cultivating Asset Based Practices for Multilingual Learners
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What:
Make-up session for the opening week session (Session I) of the Cultivating Asset Based Practices for Multilingual Learners
When:
Wednesday, January 29
Time
: 4:30 - 7:30 p.m.
Audience:
All instructional staff who were not present at the building site during opening week or were not yet hired during opening week are required to attend a makeup session. This also includes staff who took a personal day.
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Professional Development for Paraprofessionals
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The Office of School Support will offer professional development opportunities for educational assistants (EAs), teaching assistants (TAs), cultural specialists and intervention specialists on
Friday, Jan. 24
and
Saturday, Feb. 1
.
- The morning session on January 24 will have a Special Education focus. Learn more here.
- The afternoon session on January 24 will focus on building positive relationships with students, other staff and families. Attendees will learn in sessions by grade level. Learn more here.
- The Saturday session will focus on self care. Learn more here.
Please encourage your staff to register for these opportunities.
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Important holidays, no school days, special religious days and family engagement events are available online at
spps.org/calendar.
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Jan. 20:
No School (Pre-K-12)
Martin Luther King Jr. Holiday
Jan. 24:
No School (PreK-12)
Teacher professional development
Jan. 25:
PreK-12 School Choice Fair
9:30 a.m. – 2 p.m. | Union Depot, 240 E Kellogg Blvd #70
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The
Principal's Playbook
is a collaboration between the Office of Leadership and the Office of Communications. The Playbook is the main source for communicating with principals. This weekly newsletter includes department action items, professional development opportunities and other updates that directly affect principals and other school leaders. Each Playbook also includes communications and marketing content
to help schools communicate with their families.
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Jada Wollenzien
Program Manager, Leadership Development
Office: 651-744-5074
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