December 14, 2020
Supply Chain Management News
December 2020
Dear Campus Community,
  
Supply Chain Management (SCM) would like to inform you of important updates and events. 

This month's features:  
  • Winter Break Curtailment
  • Gas and Dry Ice Deliveries During Winter Curtailment
  • Neta Scientific and Agilent
  • New Lenovo E14 ThinkPad Sale!

If you have any questions, please contact the BearBuy Help Desk at 
510-664-9000 (options 1, 2) or BearBuyHelp@berkeley.edu for immediate assistance.

Thank you for your continued support, 
Supply Chain Management
Winter Break Curtailment
  • SCM will be closed from 12/23/2020 through 01/04/2021.
  • Property Management's Central Distribution Center and Business Contracts & Brand Protection (BCBP) will be closed from 12/21/2020 through 01/04/2021.

Turnaround time will be slower than published Service Levels due to limited staff availability. We strongly advise that departments submit purchase requests for services and high-value orders (over $10,000) no later than 12/02/2020 for any goods or services required for research and operational continuity between 12/20/2020 and 01/08/2021. 

The BearBuy system will remain up and available to campus users during this period. Catalog orders that meet auto-approval thresholds will continue to dispatch normally. Orders requiring additional approval levels may be delayed based on departmental staffing levels across campus.

Emergency Life-Safety acquisitions and automatic approvals (such as catalog orders under $1,000.00) will continue to be processed over the curtailment periods.

If you have an emergency during this time, please email your assigned buyer and copy supplychain@berkeley.edu with the subject line "Emergency Acquisition" and be sure to include a description of the business need. A buyer will contact you as soon as possible during regular business hours. 

As a reminder: Only those emergencies necessary to protect the life-safety of the campus community will be processed. Departments must plan to obtain sufficient safety stock to maintain Research continuity. 

Please report any service issues or unscheduled downtime to bearbuyhelp@berkeley.edu.
Gas and Dry Ice Deliveries During Winter Curtailment
IMPORTANT: For those of you who anticipate gas and dry ice delivery during the winter curtailment period, please reschedule and notify your delivery drivers and account managers of our Campus' schedule changes. 

Also, do not forget to submit the invoices for your dry ice and gas for payment to prevent and resolve any payments that are past due.
Neta Scientific and Agilent
We are pleased to announce an expanded product portfolio of Agilent supplies and equipment is now available through Neta Scientific!

Why Neta for Agilent Products?
  • Best Pricing
  • Preferred Channel
  • Priority Delivery
  • Established Partnership
  • Streamlined Ordering
  • Tier 1 Diversity Spend
New Lenovo E14 ThinkPad Sale!
While supplies last, the University of California, Berkeley is making new Lenovo E14 ThinkPad laptops available to students, faculty, staff, and alumni for $871 + tax (normal retail price: $1,592).

Please see the announcement for complete details: https://property.berkeley.edu/surplus/new-lenovo-e14-thinkpad-sale

ATTENTION: If you are a faculty or staff member who is interested in this laptop as an internal departmental purchase, please use the ITCS catalog in BearBuy. You can also visit the ITCS catalog by going to the Computer Hardware Purchasing page directly: https://technology.berkeley.edu/services/support-and-training-device-support/computer-hardware-purchasing
Helpful Hints
Order Status

If you need assistance with determining the status of your order in BearBuy, visit the How to Find the Status of Your Order page on the SCM website. 

Please note that your SCM assigned Buyer will not receive the requisition until it has been approved by the department Org Node approver.
Expediting an Order

If an order warrants expedited handling, please change the priority on the requisition to "Urgent". If you have already submitted the requisition, please contact your assigned Buyer via email and be sure to include the requisition number.
Who is My Department's Assigned Buyer?

If you are unsure of how to start your purchasing transaction, contact your Buyer for assistance by using your Org Node and Department Name to find your assigned Buyer located in this matrix.
Splitting Chart of Accounts (COA) At Header Level Vs. Line Level

Splitting COA at the Header Level will apply the split to all lines on the PO. 

Splitting COA by Line Level allows you to customize COA percentage allocated to that specific line. BEST PRACTICE for Subaward: Put line 1 COA at the header and then edit each line with their own unique COA. 

For any questions on how to split a COA, please contact your regional group: https://regionalservices.berkeley.edu/home.
SCM Service Level Turnaround Times

Urgent requests will be handled on a first-in-first-out basis. Standard turnaround time (Service Level Agreements) for purchase and contract types are available on our Service Level web page. 

Please be aware that contract negotiations with suppliers may cause delays.
Ship To Address vs Final Destination

A Ship To Address is the address that is sent to the supplier. When the supplier is delivering items, they will deliver to the ship to address (which is also visible on the PO they receive).

A Final Destination code is an address only associated to UC Berkeley. Final destination code are used when departments have a central receiving location. The ship to address is the central receiving facility. When the packages are received, the department central receiver looks the PO up in BearBuy and looks for the final destination code. The final destination code is then the office/room number of where shopper needs the items. Final destination codes are never sent to the supplier and are NOT reflected anywhere on the PO.  
BearBuy Resources
Below are links to the BearBuy homepage, instructional aids, training courses, and information on how to create Service Now tickets for BearBuy related issues. 
Whether you are an experienced or a new BearBuy shopper, it is always best practice to attend an in person training session with a designated BearBuy trainer. If you are interested in attending a BearBuy “Basics for Shoppers Training”, please click the training courses link above to sign up for our next class. We look forward to your attendance and being of assistance to better serve you!