Supply Chain Management News
July 12, 2021
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Dear Campus Community,
Supply Chain Management (SCM) would like to inform you of important updates and events.
This month's features:
- REMINDER: New Shopping Experience to Become Mandatory and BearBUY 21.2 Upgrade will be Released on July 26, 2021
- NEW! BearBUY: Basics for Shoppers Training in UC Learning Center
- Open Buildings as Campus Reopens
- REMINDER: BearBUY Simplification, Retiring Select Forms on July 26, 2021
- Coming Soon! Newly Revised Non-Catalog and Services Request Forms
- NEW! Fisher Scientific Contract Renewal and Discounted Pricing
If you have any questions, please contact the BearBUY Help Desk at
Thank you for your continued support,
Supply Chain Management
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REMINDER: New Shopping Experience to Become Mandatory
and BearBUY 21.2 Upgrade will be Released on July 26, 2021
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The new shopping experience that has been defaulted since April 2021 will become mandatory on July 26, 2021.
BearBUY will be down Friday, July 23, 2021 at 6:00PM ~ Sunday, July 25 2021 at 9:00AM PST for the 21.2 upgrade release.
Please stay tuned for more information on what is in store for this new upgrade release!
Worried about using the new shopping experience? Check out the NEW! BearBUY: Basics for Shoppers training eCourse information in the next section below!
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NEW! BearBUY: Basics for Shoppers Training
in UC Learning Center
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Congratulations to Misty Willer from the Space Sciences Laboratory for being the first to complete our new BearBUY: Basics for Shoppers eCourse!
Misty will receive an Amazon gift card for this milestone! Congratulations, Misty!
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The BearBUY: Basics for Shoppers training is now available as an eCourse in UC Learning! It is based on the new shopping experience and is a great refresher course to take!
To take this ESSENTIAL training, please click on this course #: BEESS950-Online
Browser Compatibility: Google Chrome & Microsoft Edge (preferred), FireFox & Safari (unsupported), and Microsoft Internet Explorer (incompatible)
If you successfully pass the fun quiz at the end of this training between July 7, 2021 to September 7, 2021, you'll be automatically entered for a chance to win a $20 Amazon gift card from us! No need to be present to win. Winners will be notified via email.
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Open Buildings as Campus Reopens |
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As campus reopens on July 12, 2021, please note that not every building will be open.
Please contact your Building Manager to inquire about your building’s status and delivery options prior to returning to campus.
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REMINDER: BearBUY Simplification,
Retiring Select Forms on July 26, 2021
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On Monday, July 26, 2021, the following forms will be sunsetted (retired) in BearBUY:
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Camus Shared Services (CSS): This form is not compliant with data security standards. Please visit reimburse.berkeley.edu for secure reimbursement requests or contact your Regional Services office directly.
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Amount Only: Use the Services Form for recurring services and software or the Non-Catalog Form for tangible goods.
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Coming Soon! Newly Revised Non-Catalog
and Services Request Forms
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SCM is currently working on revising the Non-Catalog and Services Request forms in BearBUY.
Why the revisions to these forms? To simplify the process and address data privacy!
- These revised forms will provide guided buying experiences for purchasing from non-contracted suppliers in which 80% of the time, departments will only fill out the top section.
- The price justification sections only apply to orders over $10,000.00.
More information on these revised forms will be released soon!
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NEW! Fisher Scientific Contract Renewal
and Discounted Pricing
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Fisher Scientific’s contract has been renewed and new discounted pricing will be available by mid-July! |
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Order Status
Please note that your SCM assigned Buyer will not receive the requisition until it has been approved by the department Org Node approver.
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Expediting an Order
If an order warrants expedited handling, please change the priority on the requisition to "Urgent". If you have already submitted the requisition, please contact your assigned Buyer via email and be sure to include the requisition number.
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Who is My Department's Assigned Buyer?
If you are unsure of how to start your purchasing transaction, contact your Buyer for assistance by using your Org Node and Department Name to find your assigned Buyer located in this matrix.
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Splitting Chart of Accounts (COA) At Header Level Vs. Line Level
Splitting COA at the Header Level will apply the split to all lines on the PO.
Splitting COA by Line Level allows you to customize COA percentage allocated to that specific line. BEST PRACTICE for Subaward: Put line 1 COA at the header and then edit each line with their own unique COA.
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SCM Service Level Turnaround Times
Urgent requests will be handled on a first-in-first-out basis. Standard turnaround time (Service Level Agreements) for purchase and contract types are available on our Service Level web page.
Please be aware that contract negotiations with suppliers may cause delays.
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Ship To Address vs Final Destination
A Ship To Address is the address that is sent to the supplier. When the supplier is delivering items, they will deliver to the ship to address (which is also visible on the PO they receive).
A Final Destination code is an address only associated to UC Berkeley. Final destination code are used when departments have a central receiving location. The ship to address is the central receiving facility. When the packages are received, the department central receiver looks the PO up in BearBUY and looks for the final destination code. The final destination code is then the office/room number of where shopper needs the items. Final destination codes are never sent to the supplier and are NOT reflected anywhere on the PO.
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Below are links to the BearBUY homepage, instructional aids, training courses, and information on how to create Service Now tickets for BearBUY related issues.
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Whether you are an experienced or a new BearBUY shopper, it is always best practice to take the BearBUY: Basics for Shoppers training if you haven't already.
To take this ESSENTIAL training, please click on this course #: BEESS950-Online
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