Please review the March edition of our newsletter for information about airline and hotel cancellation procedures, reimbursement policies, and instructions about expensing T&E card refunds in ExpenseUVA.
Our contracted airline partners are updating their policies regularly. Please visit their websites for more details:
Tickets booked through TravelUVA may have more lenient policies in place with regards to the length of validity on unused tickets, name change allowances, etc. You can check the policies on your unused ticket credit(s) by contacting the booking agent who arranged your travel. If you booked with TravelUVA please email [email protected].
Fiscal Year-End Deadline
All expense reports must be
submitted and fully approved in ExpenseUVA/ Chrome River no later than
June 22 at 5:00 pm.
Introducing New T&E Card Administrator
The Travel and Expense Team recently welcomed our newest team member, Jenny Godden. She will be assisting Travel and Expense cardholders with their questions and transactions as T&E Card Administrator. Jenny has already become a valuable asset to our team by demonstrating her potential for teaching/ training and her excellent customer service skills. We are excited to have her on our team! Visit the UVAFinance Blog April 7 Edition to read her full bio.
Additions to Restricted Purchases List for T&E Cards
While we want to make purchasing as simple as possible, there are some purchases for which the Travel & Expense Card may not be used. The complete list can be found on the T&E Card website.
There have been two recent additions of which we'd like to make you aware.
These are:
Person-to-person payment services such as Venmo
GoFundMe
ExpenseUVA Helpful Tips
A credit card icon has been added to T&E card expense lines. This icon will overlay the expense type icon to help ensure that the Bank of America transaction has been added to the expense report. This is another step to help eliminate reimbursements made in error.
Tracking Expense Reports Job Aid is available. This will help users determine where an expense report is in the routing process.
Do you know your Ambassador? They are subject matter experts, not only in ExpenseUVA but also policies and procedures specific to your area. They are there to help you with any questions you may have. Ambassadors are your first level of contact and can help you navigate the expensing process quickly. Before contacting the Travel & Expense team, we encourage you to contact your Ambassador first (use our Ambassador Search if you need help finding yours). They are ready and able to help solve your problems!
Two of our local contracted hotel partners are offering discounted room rates during the COVID-19 outbreak.
Boar's Head Resort and
Residence Inn by Marriott Downtown are offering special rates for local medical, first responder, or health care staff.
