June 2021 Updates
June 9, 2021
Upcoming Training and Resources
Computer screen with comment boxes
Housing Move-In Date Training
This refresher training is required for all Rapid Re-Housing and Permanent Supportive Housing agencies. The Housing Inventory Count process revealed a lot of questions around keeping Housing Move-In Dates accurate.

You work so hard to support clients find and keep permanent housing! Housing Move-In Date is how you share that success with your agency leadership, the community, and HUD.

Join us for the live virtual Training!
Wednesday, June 16th at 10:30-11:30 am
HMIS Users Meetings
Your next HMIS Users Meeting will review System Updates from the Advisory Board, software fix script, and a Data Quality Plan draft. We'll also review timelines for HMIS licensing, Housing Move-in Date, and Project Exit Date. Join this discussion and learning session for your CoC!

Agenda
System Updates - Advisory Board Goals, Assessment updates, Restructure script, Data Quality Plan
How Can We Help - HMIS licensing procedure, Housing Move-In Date, Project Exit Date
What's Next - HMIS Calendar
Demo & Troubleshooting - Audience requests for review

Dates & Links
HMIS will be offline June 17th
Restructure Script
System fix will run June 17th and HMIS will be offline from approximately 9 am - 3 pm.

This is the final step to the HMIS transition to adjust how projects are organized structurally. Specifically, this script will remove th 'level 3' that separates projects by County. It will also consolidate some grants.

Make sure you have the paper forms you need while you cannot log into HMIS.
HMIS Paper Form & Assessment Updates
New versions for July 1st
Don't print thousands of forms just yet! There are three key updates coming to HMIS assessments July 1st.

The Data Center will update HMIS intakes and the new paper forms to match. We will also support updates to NC ESG forms online. If you have any questions about the impact to your projects, don't hesitate to contact us at hmis@ncceh.org.
All Standard Projects will have COVID-19 questions removed from Client Profile
This optional series of questions was added to the Client Profile tab in HMIS at the height of the pandemic, before widespread testing and vaccinations were available. With better infrastructure at local public health agencies and a new phase of the spread of the disease, the data is not critical and is not the best source. So, these questions will be removed and retired.

More details & image: Software Change Form
Modified paper form: Paper COVID-19 Assessment Form
All Standard Projects will have County of Residence and City of Residence questions removed from Project Start/Intake assessment
These two questions have been encouraged but requests for the data from funders and partners has decreased over time. If data isn't used or required, then it is time to declutter. These questions have also been confusing for determining a client's NC County of Service (where the client is now). By removing and retiring County and City of Residence, we can cut out extra or confusing questions for the client.
  • Some projects using custom assessments will keep this question to meet grant requirements (Entry Point Durham).
  • If removing either set of questions will cause issues with current funding requirements, please reach out to discuss with the Data Center. We can work together to troubleshoot the impact!

More details & image: Software Change Form
Modified paper forms: All Project Start forms, including ESG
Adding Current Living Situation to Standard ES and TH Projects
This data element (a short series of questions) was added to Street Outreach and Coordinated Entry project assessments in October 2020. Now Current Living Situation will be available for two more project types, Emergency Shelter and Transitional Housing, and support coordinated entry tracking in HMIS. This will allow for more accurate and up to date tracking on client’s living situations! ES and TH staff will be able to confirm their current situation no matter what their Prior Living Situation was last night.
  • For BoS and Orange, this will also reduce the data entry burden on Coordinated Entry projects when other projects add clients to By Name List.

More details & image: Software Change Form CLS
NCCEH Data Center | 919.410.6997 | hmis@ncceh.org