Greetings,
Tomorrow, Saturday, October 17, 2020 at 12:00pm ET, the Michigan Swimming, Inc. House of Delegates will convene for its annual meeting. Like many years prior, we will conduct important business to continue moving our sport forward, creating a better experience for our community as a whole. Unlike years prior, we will be doing this in an entirely virtual setting. While it will feel strange, I am confident we will be as productive as usual.
To best prepare for our virtual meeting together, I am directly sharing some materials in advance. These materials have also been posted on the Michigan Swimming website, in case you prefer to access them there. Please take some time to look these materials over in advance of tomorrow's meeting.
A few reminders:
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You are required to use your own unique link to join the meeting. You should have received your unique link directly from Zoom to the e-mail address at which you received this communication. You are explicitly prohibited from sharing your link with anyone else, for any reason, at any time. This is to ensure credentials are accurately assigned to maintain compliance with Michigan law.
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Please review the meeting procedures document before joining the meeting. There are several procedural adjustments this year to accommodate our virtual environment. You are responsible for familiarizing yourself with these procedures and using them properly throughout the meeting.
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You may only vote on business if you are a voting delegate. If you are a not a voting delegate, you must dismiss any polls that pop up on your screen without casting a vote. You may check if you are a voting delegate by reviewing this document. Group Member Chief Executive Officers and/or Secretaries were responsible for submitting a Group Member Representative and Group Member Athlete Representative declaration to Michigan Swimming. No adjustments to voting delegates can be accommodated at this time to ensure Michigan Swimming's good faith compliance with Michigan law.
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All vote tallies and results will be provisional until a post-meeting audit is completed to ensure only eligible voters cast votes. The presiding officer will announce provisional results of each vote after it concludes, but those results will not be official until the voter audit process is completed. The voter audit process will be completed within 48 hours of the adjournment of the meeting, and final, certified vote results will be posted on the Michigan Swimming website.
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If you require assistance during the meeting, please send an e-mail to office@miswim.org. We will do our best to monitor this e-mail account and assist you during the meeting.
If you have any questions, comments, or concerns, please do not hesitate to
contact me directly. Otherwise, I look forward to "seeing" you tomorrow!
Kind regards,
Joe Gazzarato
Chairman of the Board of Directors
Michigan Swimming, Inc.
