2021 Club Registration Opens Oct. 1
Greetings!

Club and Workout Group registration will open up at 10 AM EDT on October 1.

  • If you are a club contact, you will receive your renewal notice via individual email within the next two business days.
  • If you are a workout group contact, you will receive your renewal notice upon the renewal of your parent club. You will not be able to renew your workout group until your parent club renews.

As always, we request that our clubs and workout groups renew for 2021 prior to individual membership renewals opening up on November 1 so your swimmers may affiliate with your program during registration.

In order to make club communication easier, pave the way for future enhancements, and add a few requested features, we have made some updates to the club registration process. The biggest changes are related to the club contact and coach/instructor sections are listed in detail below.
Club Contact
All club contacts will now be required to have a My USMS account. This does a few things currently to assist in the club contact experience: it eliminates the need to input the first name, last name, email address, and phone number in the system twice during the registration flow, it helps verify the club contact email address is input correctly as there is an email verification/password set up step, and it allows the club contact to manage their email preferences related to club communication. This will also help pave the way for future enhancements as we build out the club dashboard and the functionality in there. 

There are two types of club contacts: USMS members and non-USMS members:

USMS Member

  • If your club contact is a USMS member, they will already have a My USMS account set up when they registered for USMS.

  • If your club contact is a USMS member but does not want to use the email tied to their My USMS account as the club contact email. Instead, they want to use a generic club email, they would go into the club registration and select “Club Contact is Not a USMS Member”. From there, they would be able to select a first name, last name, email, and phone number. These could all be generic club items but you would need to make sure the email address is one that people check.

Non-USMS Member

  • If your club contact is not a USMS member, they will be able to create one a My USMS account either by having the current club contact select “Club Contact is Not a USMS Member” during the club process or, if it is a brand new club, they can create an account on the Club Dashboard login screen and then register their club.
  • Once they complete the registration process or they are selected by someone else during the process, they will receive an email for them to complete their My USMS account set up by creating a password. Once a password is created, they can login to the Club Dashboard using those credentials.
Public Display of Information on Club Detail Page
We have also added the option for the club contact to remove their name, email, and/or phone number from being publicly displayed on the club detail page. These options only remove that information from the club detail page but still tie all club communication to that email address. So, the contact would still receive emails from USMS and the “contact our club form” on the club detail page.
Transitioning To A New Club Contact
If your club is transitioning to a new club contact either during the registration/renewal process or during the year as an update, as soon as they hit “Submit Payment” or “Update” at the bottom of the club process, the current club contact will lose privileges and the newly assigned club contact will receive an email letting them know they are now the club contact.

Important Notes

·     A club contact should be someone who checks their email at least daily as many times potential members are looking for information about practices in the coming days. If it takes longer than a day to respond, they may try another club in the area or miss their window to swim, if they are a drop-in.
·     A club is allowed to have multiple people with privileges to editing their club’s information but there is only one club contact, who receives the club’s emails.
Updated Coach/Instructor Listings
In the Coach/Instructor update, you will now be able to list your coaches whether they are current USMS Members or not. During the workflow you will be presented with the following options:
  • Add a coach that is a USMS member
  • You will be able to search the USMS database for your coach using first name and last name.
  • Names will display as well as city/state for you to confirm you're selecting the correct member.
  • Add a coach that is NOT a USMS member
  • You will be able to enter the coaches information for further communication regarding USMS programs.
This tutorial is available if you have any questions regarding the club/workout group registration workflow.

As always, if you have any questions - please reach out to us at clubandcoach@usmastersswimming.org.
Your Friends in Club and Coach Services
clubandcoach@usmastersswimming.org | 941-256-8767 (SWIM)