IRB Approval Expiring on a Study
There may be certain circumstances in E-IRB that prevent a Continuation Review (CR) reminder notice (1 st , 2 nd , or last) from being emailed to the researcher(s). The Office of Research Integrity (ORI) understands researchers have come to rely on reminder notifications to submit Continuation Review materials, so this customer-service feature is being worked on to restore in full and we hope to resolve the problem soon. We appreciate your patience!

Meanwhile, whether an emailed CR (or Final Review (FR)) reminder notice has been disseminated or not, when a user goes to the Researcher Dashboard there is a tab there called “ Expiring” in red font with a number in brackets of how many applications are listed under that tab (see example in screen shot below).  Applications appear under the “Expiring” tab 90 days prior to the approval end date and will continue to be listed until either a CR has been approved, or the application has been closed (e.g., FR) . 

In the list of expiring applications, there is an “Expires” column providing a countdown of how many days remain prior to the approval end date. Please ignore the “In Progress” column as it is not necessarily accurate at this time – researchers with edit authorization can see if there is a draft Modification Request (MR) or CR in the Draft folder, or an MR or CR that has already been submitted by looking in the Submitted folder.
The applications listed under “Expiring” are available for selection in the CREATE NEW “Continuation (CR) or Study Closure” folder by researchers with edit authorization (as long as someone else hasn’t created an MR or CR already). Please submit your CR materials to allow adequate time for completion of the screening and IRB review process prior to the approval end date of your study; responses received less than 30 days before your approval end date may result in a lapse in IRB approval.

For additional procedural detail and regulatory requirements pertaining to Continuation Review, see the ORI/IRB “ Continuation Review and Annual Administrative Review Standard Operating Procedures ” (PDF).