• Identified several proposed updates to the board meeting hiring protocols, including:

1. Not posting administrator contracts that are being presented for board approval in the public content section of BoardDocs, and making the contracts that get approved by the board available to the public via FOIA.
2. Ensuring that the position title, proposed base salary and length of the contract are included in the motion language that is featured in the board meeting agenda within the 48-hour posting window in BoardDocs.
3. Only applying the six-day requirement under OMA to IMRF hires/employees.
4. Allowing for changes to be made to time-sensitive personnel items (i.e., new hires and resignations) within the 48-hour posting window; the board will need to determine the set time by which the final posting must occur on the day of its meetings.

• Discussed changes to the district's onboarding and off-boarding practices that are aimed at building a greater understanding and improved management of D86's intellectual property.

• Received a presentation from Keith Bockwoldt, who is the district's chief information officer, about how changes to Google security processes have positively impacted the transition of the district's files to Google drives. Bockwoldt also shared that the administration will roll out cybersecurity training for staff via GCN in July, and implement additional acknowledgements of information privacy standards. 

• Received an update about the processes, protocols and training that have been implemented in response to COVID-19.

• Discussed the need to improve the process used by the board to evaluate the superintendent and cabinet-level administrators. The committee plans to continue its discussion of the process during its next meeting. 

• Discussed amendments to the budget for fiscal year 2020 that were due to the referendum construction projects and the movement of planned expenses for fiscal year 2021 to fiscal year 2020.

• Reviewed the tentative budget for fiscal year 2021.

• Reviewed a proposal from First Student to extend its contract for two additional years. First Student provides transportation services for District 86 students.

• Discussed the district depositories, which the board approves on an annual basis.

• Discussed the authorization of the audit for fiscal year 2020, which is something the board is required to do on an annual basis.

• Discussed the designation of interest earnings. The board approves a resolution that provides flexibility for utilizing prior year interest earnings in the future. 

• Reviewed initial information about a development proposal in Oak Brook.

• Listened to public comment and reviewed the proposal to rescind policy 8:22 (Community Organizations Utilizing District 86 Names).

• Reviewed policies that were either submitted for inclusion in the district's draft manual or will be presented to the board for a first reading.

• Received an update about how changes in the law regarding isolated time out and pending revisions to Title IX will impact the district's policies, practices and procedures.

• Participated in an editing session with Ken Carter from the Illinois Association of School Boards (IASB) that featured the submission of policies for editing and inclusion in the district's draft manual.

• Received an update on the status of the administrative procedures for policies 6:40 (Curriculum Development), 6:210 (Instructional Materials) and 6:300 (Graduation Requirements). The Parent-Teacher Advisory Committee (PTAC) will review and provide feedback on the draft procedures for curriculum development and instructional materials during its meeting on July 9. The Policy Committee will then review the procedures prior to presenting them to the board in August.

• Discussed next steps regarding the customization of the district's policy manual. The board will conduct a first reading of the manual on June 25 and a second reading/possible approval on July 23. Legal counsel will perform a cross-check between the manual and the district's collective bargaining agreements prior to the board meeting in July. In addition, the district's online student handbook will be reviewed and updated to ensure that it aligns with the new manual.

• The names of the people serving on the committee.

• A commitment from the district to plan and lead with an equity lens in accordance with the Illinois State Board of Education's (ISBE) equity statement, which reads "Illinois has an urgent and collective responsibility to achieve educational equity by ensuring that all policies, programs, and practices affirm the strengths that each and every child brings within their diverse backgrounds and life experiences, and by delivering the comprehensive supports, programs, and educational opportunities they need to succeed."

• The principles the committee is using to guide its work, which include:

1. Prioritizing the health and safety of students and staff. 
2. Fostering the personal well-being and mental health of students and staff. 
3. Providing cohesive and purposeful, varied and flexible instruction and assessment to support meaningful student learning and growth. 
4. Empowering students to be engaged, responsible and accountable, while also building self-management and independent learning skills. 
5. Providing consistent communication within the school community. 
6. Building classroom and school communities by promoting connections among students and staff.  

• Feedback shared by students, staff and parents/guardians in conjunction with a pre-decisional survey they completed about remote learning.

• Data from a research project that Hinsdale Central student Isabella Xu conducted on the impact of the COVID-19 pandemic on teenagers throughout the Chicagoland area.

• The list of topics that are covered in the document the Illinois State Board of Education and Illinois Department of Public Health created regarding the resumption of in-person learning. Superintendent Prentiss shared that the document, which was released on June 23, features a lot of information, but lacks clear or definitive guidance or direction on a number of critical issues.

• The list of organizations the committee is working with (the governor's office, IDPH, DuPage County Health Department, DuPage high schools and feeder schools, and Cotter Consulting) to "design a comprehensive Return to School Plan with an understanding that the 2020-2021 school year will not be 'school as usual,' but rather the realization of a new educational reality in Illinois." Superintendent Prentiss shared that the schools in DuPage County are talking/meeting on a regular basis, and working closely and collaboratively with each other on the plans and preparations for next year.

• The three instructional models (in-person, hybrid and remote) that are being considered, explored and discussed for the start of the 2020-21 school year.

• Considerations related to the use of an in-person instructional model, which include:

1. Using appropriate personal protective equipment (PPE), including face coverings.
2. Prohibiting more than 50 individuals from gathering in one space.
3. Requiring social distancing to be observed as much as possible.
4. Requiring schools to conduct symptom screenings and temperature checks, or requiring individuals to self-certify that they are free of symptoms before entering a school building.
5. Requiring an increase in schoolwide cleaning and disinfection.

• Considerations related to the use of a hybrid instructional model, which include:

1. Creating a hybrid schedule that features class period minutes that are consistent with the schedule for Remote Learning 2.0.
2. Identifying a schedule that would allow students to see their teachers in person.
3. Identifying one day per week for conducting in-person small groups.

• Considerations related to the use of a remote learning instructional model (i.e., Remote Learning 2.0), including:

1. Determining the length of a class in minutes.
2. Embedding social-emotional learning into the curriculum.
3. Determining the time of day and schedule of periods.
4. Embedding intervention, resource and related services into the school week.

• A chart depicting the continuum of the potential instructional models.The district's placement on this continuum will be determined by the status of the health conditions in DuPage County. The continuum also accounts for a variety of important issues, such as health guidelines, interventions and supports for at-risk students, etc.

• Information about the Return to Play plan that the district's athletic directors and coaches are working on. This plan will include, but not be limited to:

1. The steps that will be taken when a student-athlete tests positive for COVID-19.
2. A severe weather plan for outside events. This will be particularly important at Hinsdale South due to the lack of available indoor space.
3. Limitations on skin-to-skin contact for sports, which we anticipate will be prohibited or restricted by IDPH.
4. Protocols for teams that meet off campus for camps, including the process for completing health and temperature checks.

• Next steps in the planning and preparation for the start of the school year, which include:

1. Awaiting further guidance from government groups.
2. Holding additional Recovery-Revitalization-Restored Committee meetings.
3. Giving a presentation to PTAC on July 9 and collecting feedback from its members.
4. Presenting the Recovery-Revitalization-Restored Committee's final recommendations for the start of the school year, which will be shared during the board meeting on July 23.
5. Implementing the recommendations on the first day of school, which is scheduled for August 12.