Exhibitor Flash 2019 vol.64 no.1

ATCA Annual Has MOVED! ATCA Annual is NO LONGER at the Gaylord Hotel at National Harbor. The ATCA Annual Exhibit Hall and General Sessions are now located at the Walter E. Washington Convention Center in Hall C ( 801 Mount Vernon Place NW, Washington, DC) and the Awards Lunch, Gilbert Banquet, and Women in Aviation Breakfast are now located in our new Headquarters hotel, the Marriott Marquis in Washington, DC ( 901 Massachusetts Ave NW, Washington, DC 20001). The hotel and convention center are just across the street from each other and have direct underground access. New This Year - EARLIER Opening Hours: Based on many Exhibitor requests, we have placed the General Session Theater inside the Exhibit Hall. This means the Hall will open earlier to allow attendees access to the theater. As such, for 2019, the Exhibit hall will open at 8 a.m. Monday and Tuesday, and 9 a.m. on Wednesday.

Beware of Scams: Check our Official Vendors Listing

Use the Official Means of Booking for the ATCA Annual Hotel Reservations for the ATCA Annual Conference should be made ONLY through our ATCA Annual website or directly with the hotel. If you receive a call from any individual(s) stating they represent or have partnered with ATCA Housing/Annual Conference, DO NOT book with them. They are NOT affiliated with ATCA and DO NOT represent nor are connected with the Marriott Marquis Washington, DC . Reservations can solely be made through the ATCA website or by calling Marriott Marquis Washington, DC Event Manager/Group Reservationist. Attendee Lists: ATCA does not provide or sell any Attendee list or information that includes detailed contact information, such as address, phone, or email address for its attendees. Beware of any service offering you attendee lists for any ATCA event. This information is NOT from ATCA and is bogus in all cases. Unsure if a vendor is legitimate? Please reference our Official Vendors Listing on our website and linked below.

OFFICIAL VENDORS LISTING

Meet the Marriott Marquis! Situated in the beating heart of the nation's capital, Marriott Marquis Washington, DC is a new, monumental, flagship hotel where business meets pleasure. Retreat and recharge in vibrant rooms and suites with refined design elements, cutting-edge features, deluxe amenities and premium bedding. It is critical that all ATCA Annual exhibitors and attendees support ATCA by reserving their rooms in the official room block at the headquarters hotel: the Marriott Marquis Washington, DC. ATCA receives a significant incentive toward convention expenses based upon the number of attendees staying overnight at the headquarters hotel for the event. If you stay in hotels other than the headquarters hotel, or book your room at the Marriott Marquis outside ATCA's official block, your attendance does not count toward our incentive. By booking your room in the headquarters hotel, not only are you saving time and convenience being onsite, but you help keep registration fees as low as possible from the lowered event costs to ATCA. Reserve your room now! Due to a citywide conference over the same dates as ATCA Annual, rooms will sell out before the Saturday, September 21 booking deadline. To access these rooms, click on the appropriate hotel room reservation link below to make your room reservation. BOOK YOUR ROOM HERE

Sponsorships Revamped

With ATCA's move to the Washington Convention Center, some of the standard sponsorship opportunities from previous years will not be available. These will be replaced with new, unique opportunities. Click the link below for the updated sponsorship brochure, which lists all available opportunities! SPONSORSHIP OPPORTUNITIES Sponsorships Ending: ATCA Annual will no longer hand out Event bags. Exhibitors are welcome to prepare their own bags for booth visitors. Other sponsorships ending include: column wraps, aisle signs, and bag inserts. New Sponsorships Available: Digital video wall, coffee backpack dispensers at Registration, escalator handrails at Hall entrance, portable power banks for mobile device recharging, and water cooler covers.

Secure Meeting Room Rentals Now!

Meeting rooms are now available to rent to exhibitors and sponsors at the Washington Convention Center and/or the Marriott Marquis Washington, DC. The 2019 ATCA Annual Meeting Room Rental Packet lists all offerings. Download it now!

2019 MEETING ROOM RENTAL PACKET

Quick Links for Exhibitors

Exhibitor Info Website: Exhibitor Prospectus, Contract, the Virtual Floorplan, Exhibitor Kit, Meeting Room Information Packet, Marketing Materials, and More! It's all in one place on this resourceful page. Exhibitor Zone: Once you've signed on, the Exhibitor Zone is your one-stop online shop to complete forms like a Certificate of Insurance, order items for your booth, and complete your profile (which allows Annual visitors to learn more about you). Check your email for your login and password (it might have gone to your Junk folder). If you are unable to locate it, contact Sandra Strickland to retrieve it.

Exhibitor Deadlines Sept. 1 : Company Product Categories confirmed within the Exhibitor Zone (this info will be published in the Conference Guide in lieu of a company description). Sept. 9 : Purchase of color logo upgrade for placement in Conference Guide. Sept. 9 : Art due for any Exhibitor ads for placement in the Conference Guide. Sept. 20 : Discount price for custom Shepard rentals ends. Sept 23 : First day for Shepard warehouse deliveries without a surcharge. Sept 30 : Discount price for standard Shepard orders ends. Oct. 11 : eBlast purchase and content submittal due. Oct. 11 : Last day for Shepard warehouse deliveries without a surcharge. Oct. 17 : Last day for Shepard warehouse deliveries.

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