Exhibitor Flash 2019 vol.64 no.4
Get a Room and the Best Rates:
It's Your Last Week Before Rates Increase
ATCA's room block at the headquarters hotel expires September 21 . Don’t wait to book your room! All hotels around the Washington Convention Center will be sold out due to a city-wide conference occurring over our same dates in October.

Make sure you have a room that is convenient and steps away from the action by booking at the ATCA Annual Headquarters Hotel: the Marriott Marquis Washington, D.C.
Early Bird Rate Ends This Weekend!
If you have not already done so and plan to register for the conference, book now for the Early Bird Rates. Rates increase for ATCA members by $100 after September 22.
Submit Your Booth Catering Order

ATCA and ARAMARK have worked closely to provide exhibitors with exciting and cost-effective options during ATCA Annual. Review your options and get your catering orders in today!
Find the following catering documents on the ATCA Annual website under "Exhibitor Information":
1 . Standard Aramark menu selections * (PDF), including bar/alcohol options starting on pg.18.
2 . Special menu selections developed specifically for ATCA Annual Exhibitors (digital flipbook). The special menu selection includes “Break in a Box” packages for morning or afternoon breaks you wish to hold at your booth. Pricing includes everything you need, plus all taxes and fees. A la carte items have been specifically designed for our ATCA exhibitors based on our history of what they like and affordability.

*PLEASE NOTE: While the standard Aramark menu states there are additional fees for late orders and/or orders with credit cards, Aramark is waving those fees for 2019.
Custom Email Signatures Now Available for Exhibitors

Promote your booth and announce your attendance to everyone by adding the ATCA Annual Exhibitor Signature to your email! Want your target demographic to show up at your booth? Invite them! Email your customers, colleagues, and contacts with your exhibit schedule and the highlights and activities in your booth. Direct marketing from you about your participation in ATCA Annual goes a long way to boost booth traffic.
Maximize Your Experience –
Attend ATCA Annual's Free Programming
For 2019, the ATCA Annual has doubled the amount of free programming available to exhibitors with the addition of a second theater. Check out all the exciting new, varied, and in-depth programming offered this year and add it to your calendar.

See something a colleague would be interested in? Let them know. Access to the Exhibit Hall and this programming is free for Exhibitors and Hall Visitors.
Going, Going... Meeting Rooms Will Be Gone Before Long!
Only exhibitors and high-level sponsors are entitled to rent meeting room space at the Marriott Marquis Washington, D.C. (ATCA’s headquarters hotel) and on the Exhibit Hall floor at the Washington Convention Center during ATCA Annual.

Please book early to ensure you get the meeting/hospitality space you need. As ATCA Annual grows closer, space options will decrease. The 2019 ATCA Annual Meeting Room Rental Packet lists all offerings. Download the PDF now !
Let Us Know Which FAA Contracts You Are Supporting!
Beginning last year, to better understand and support you, we gathered information on our exhibitors' FAA contracts. We distributed this list within the FAA and they told us it was extremely useful. 

We'd like to offer this to our exhibitors again this year, so we need your assistance in generating this list. Please fill in the attached form to include your prime or subcontractor information and your contract's end or renewal date. Please return this form to Mindy Soranno no later than September 18, 2019.
Planning Something New at Your Booth? Let Us Know!
ATCA is here to help you expand your reach at ATCA Annual. Are you conducting demos/presentations, hosting meet-and-greets, or making big announcements at this year's Annual? Let us know and we'll help you spread the word!

Interested? Send a brief description (including booth number and activity times) to Ken Carlisle by September 20 to be included in a special edition of Exhibitor Flash!
Exhibitor Deadlines
Sept. 18: Send your FAA contract form to Mindy Soranno .
Sept. 20 : Discount price for custom Shepard rentals ends.
Sept. 20: Send a description of your booth activities to Ken Carlisle .
Sept. 21: Hotel room block expires, rates increase; hotel will sell out.
Sept. 22: Conference Registration Early Bird Rate expires.
Sept 23 : First day for Shepard warehouse deliveries without a surcharge.
Sept 30 : Discount price for standard Shepard orders ends.
Oct. 11 : eBlast purchase deadline: materials due five business days before scheduled distribution date.
Oct. 11 : Last day for Shepard warehouse deliveries without a surcharge.
Oct. 17 : Last day for Shepard warehouse deliveries.