Dear Resettlement Directors:
Bulk APA Case Assignments
Yesterday evening, approximately 17,000 APA cases (40,000 individuals) were assigned across all nine Resettlement Agencies. USCCB was assigned just under 6,000 individuals which, combined with our already assured caseload of just over 5,000 individuals, is our full capacity allotment of 11,000+ Afghan parolees. Please note that roughly 3,000 individuals were directly assigned to affiliates by Hummingbird staff and not by USCCB staff.
In today’s OneDrive “Allocated, Not Assured” spreadsheet, you will see the cases that were pre-assigned by Hummingbird to your affiliate. Given how time sensitive this exercise is, please review these case placements and respond to USCCB with your decisions no later than Monday, November 8 at 10AM EST.
USCCB will continue placing the remaining unallocated individuals, as well as affiliate case rejections, with affiliates between now and Tuesday, November 9. We will be sharing these case placements with affiliates over the weekend in your OneDrive folders. As with the pre-assigned cases, please review and approve these cases as soon as you possibly can.
The deadline for USCCB to place all individuals with affiliates is COB Tuesday, November 9. Subsequently, affiliates in non-impacted areas must assure their cases within 48 hours (ie. by COB Thursday, November 11). Affiliates in impacted locations must assure their cases within seven days (by COB Tuesday, November 16).
Since USCCB staff will likely need to re-assign (hopefully a very limited number of) rejected cases to other affiliates, please do not wait until the deadline before responding to USCCB with your decisions. You do not need to inform USCCB of your decisions all at once. The more individual case decisions we receive in real time, the easier this exercise will be. We would like to avoid having to re-assign numerous cases on November 16 because affiliates waited until then to inform USCCB of their decisions.
We recognize how incredibly busy the next week and a half will be. We also recognize you may be assigned cases that may be extremely challenging for your agency to resettle (for example, very large families). We are hopeful that, by assuring your entire remaining caseload now, your agency will have additional time to effectively plan for your arrivals over the next 15 weeks. We will be grateful for your flexibility and willingness to accept some of the more challenging cases since, ultimately, they will need to be accepted by an affiliate within the USCCB network.
APA Parolee Travel – Survey Request
Once all cases are assured, PRM’s goal is to aim for relatively even weekly arrivals based on affiliate capacity between now and February 15, 2022. PRM is relatively confident this can be achieved. However, it would be really helpful to know if affiliates have an absolute maximum number of arrivals per week. PRM will still plan for an even weekly target based on your capacity, but would like to know what your maximum number is should a contingency plan be needed.
Similarly, while we will still have arrivals the weeks of Thanksgiving and Christmas, it would be helpful to know the maximum number of arrivals you can handle during those weeks. There are no guarantees, but it would be helpful to get a sense of this now in case your requests can be accommodated.
Please complete the survey linked here addressing your travel preferences no later than 10am on Monday, November 8.
Thank you again for all you are doing to make this happen!
Sincerely,
Colleen Tighe
Associate Director, Processing Operations
USCCB/MRS
