Communication
·Having trouble keeping up with everything Q2S? Links to previous Q2S emails can be found on the Q2S page under the Monthly Updates header in the left-hand navigation (see image at right).
·A campaign to notify the general public is scheduled to begin in August 2018 using a variety of methods.
Instruction
·All instructional chairs and deans met recently where an updated timeline for the conversion was shared.
·All conversion plans, student schedules and advising guides are due June 8. Submissions will be reviewed for approval prior to June 30.
·All programs will begin to identify course changes for the 2019-2020 Catalog.
·Moodle course shells for the 2018-19 academic year will continue, and the College will switch to the new Learning Management System, Canvas, beginning July 1, 2019. It will be fully implemented for the start of the fall semester in August 2019.
Student Affairs
·Financial Aid consulting calls with Ellucian have been proceeding as scheduled and have gone well.
·Registration deadlines are being determined, and Master Course Forms for the 2019 Fall Semester are a priority for the Registration & Records Office. Master Course Forms for any new classes can be entered immediately. 2019 Winter and Spring credit class course schedules are due in July and September, respectively.
·The first draft of courses for the 2019 Fall Semester are due Dec. 3.
·On the Admissions/Recruiting front, advising guides, program intake terms and number of students per intake for cohort programs will be made available this summer.
Information Technology/Institutional Research
·Staff are working with Ellucian consultants on a variety of tasks, including the conversion of student data. Upcoming calls will focus on customization needed for student transcripts.
·The decision has been made to make changes to course credit hours manually rather than relying on the automated process. Master Course Forms will be completed by the Instructional Division for every active credit course indicating the appropriate number of credit hours on a semester calendar. Additional changes to a course, such as lecture/lab hours, prerequisites, etc., also will be indicated on the annual Master Course Form/Catalog Update process.
·Detailed information
/tasks have been added related to the conversion of the course information in Colleague, including the flow of information from the Master Course Form process, to updating the information in Colleague, to producing our first semester class schedule.
