August HMIS Update
August 28, 2018
Progress on New HMIS, August HMIS Users Meeting change
Greetings!

Mediware has made significant progress and produced a demo site for our new implementation, HMIS@NCCEH. The NCCEH Data Center is testing it right now to make sure we will have the data we need for the BoS, Orange, and Durham CoCs. We are working hard to have everything ready for our new HMIS website, and to make sure the transition is easy on you, the users!

To do this, we changed the August Durham HMIS Users meeting.
The CoC led the meeting August 23rd to review HMIS data and reports from CoC NOFA applications.
In September's meeting, we will have our HMIS Users Meeting at our regularly schedule date and time, September 20th at 9 am. We'll have important updates to the new Fall HUD report, the Longitudinal Systems Analysis report and how this will help us with regional and agency specific insights. Mark your calendars! We look forward to connecting with you then!
HMIS@NCCEH Reminders
For more information on the process to get our new site, check out the materials from  our June Update webinar.

Please keep using NC HMIS until notified to stop
Continue entering data into  nchmis.servicept.com until notified to stop and switch to the new HMIS@NCCEH site. We acknowledge that reporting deadlines may need to be accounted for when selecting a date. (expect notice 1-2 weeks before the launch date)

Stay informed! 
Read our Frequently Asked Questions (FAQ) for more information about HMIS@NCCEH. This document will be updated as we progress towards launch.

Watch your email
Make sure you’re receiving  communications from the NCCEH Data Center.
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What should you do with day labor or seasonal work in HMIS?
Some clients may have additional income this summer from day labor or seasonal jobs and this should be recorded as increased income in HMIS!

Like other Earned Income, temporary or seasonal employment does not require HMIS documentation or verification. If monthly amounts vary, you and the client can estimate an average or expected monthly income from the position. Work with your clients to record the most accurate income information possible in HMIS.

If a position ends at the end of the season, note the day you found out about a new level of income to support the HMIS side of data entry. You can always refer to  Part II of our Sub-assessments Guide or give us a call!
EDA - This is not a drill!
The most common issue the NCCEH Data Center sees in reports and when folks call in is using the wrong Enter Data As mode for data entry. Enter Data As mode is needed for ALL data entry for all clients (and has been since MCAH took on NC HMIS in 2015). If you forget to use EDA, your clients may not be represented in reports!
There are two ways to get to the right EDA mode:
  1. Use your default EDA mode
  2. Manually select a new EDA mode
Default EDA is in the left hand corner of HMIS
Manually select EDA mode in the right hand corner of HMIS
Any time you are about to enter client data, check your Enter Data As mode. Is it the project the client was served in? If not, change your EDA mode before continuing. If you don't think you have the right EDA mode available, contact your Agency Admin or call the NCCEH Data Center.
Can I change my contact info in my HMIS profile?
Yes! All users can access their HMIS license profile and add or update your contact information.
Calendar
Make sure you have these events and deadlines on your calendar!

If you'd like training specifically for you or your agency, please submit a request with a two week window and what type of training you need here: Data Center Training Request Form.
August 23 th -- Durham HMIS Meeting (led by Lloyd Schmeidler)

HMIS@NCCEH Transition - Launch details here

September 20 th -- Durham HMIS Users Meeting

October 31 st -- State ESG Quarterly Performance Report deadline (Jan-Sept)
As always, give us a call or send us an email if you have any questions. We will catch you at the next HMIS Users Meeting in September. Thank you for your understanding!
NCCEH Data Center | 919.410.6997 | hmis@ncceh.org