Monthly Notice of Memos Issued
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This newsletter is designed for the Department of Health Care Policy & Financing (the Department) to inform stakeholders about memo series issued within the past month.
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This Memo gives policy guidance for Colorado Stakeholders to comply with Address Confidentiality Program (ACP) rules while beginning to implement Electronic Visit Verification (EVV) for appropriate services.
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The purpose of this Operational Memo is to inform county departments of human/social services (county) of operational instructions to implement the Food Security Incentive as part of the FY 2019-20 County Incentives Program.
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The purpose of this Operational Memo is to inform case management agencies (CMAs), Durable Medical Equipment (DME) providers, and other stakeholders of operational instructions for Department requirements for the approval of wipes, diapers, and other incontinence items available as an Early Periodic Screening, Diagnostic, and Treatment (EPSDT) exception to DME regulations before accessing those items under any benefit under a Home and Community-Based Services (HCBS) waiver for an individual under age 21.
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The purpose of this Operational Memo is to provide instructions for Home Care Agencies required to notify employees of compensation increases and minimum wage per Colorado Revised Statute number 25.5-6-1601 et seq., C.R.S. (2019).
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This memo is designed to inform contractors that have suspected fraud reporting requirements in their contracts about changes in the requirements for reporting fraud to the Department and the Medicaid Fraud Control Unit (MFCU).
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The purpose of this Operational Memo is to inform stakeholders and Case Managers of updates to the Non-Medical Transportation (NMT) Public Transportation process and vendor.
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The purpose of this Operational Memo is to inform county departments of human/social services of operational instructions relating to the use of the Work Number income verification system for Medical Assistance-only cases and provide direction if the expenditures related to these verifications are eligible for Federal Financial Participation (FFP) and reimbursement with State funds.
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The purpose of this Operational Memo is to inform Program Approved Service Agencies (PASAs) of operational instructions to meet regulatory requirements for the Residential Habilitation and Individual Residential Services and Supports (IRSS) inspection process through the Department of Local Affairs (DOLA), Division of Housing (DOH).
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The purpose of this operational memo is to advise eligibility sites of the increased resource limits for Qualified Medicare Beneficiaries (QMB), Specified Low Income Medicare Beneficiaries (SLMB), Qualified Individuals (QI-1), and Low-Income Subsidy (LIS) resource limits.
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The purpose for this operational memo is to communicate to eligibility sites on how Difficulty of Care payments are calculated for the individual’s income eligibility for MAGI and Non-MAGI based eligibility categories of Health First Colorado (Colorado’s Medicaid Program) and Child Health Plan Plus (CHP+).
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The Colorado Department of Health Care Policy & Financing (Department) invites the public to comment on a proposed waiver amendment to the Home and Community Based Services Developmental Disabilities (HCBS-DD) waiver.
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The purpose of this Informational Memo is to inform members, families, guardians, advocates, providers, and other stakeholders about the application of the waiver transition services to the Service Plan Authorization Limit (SPAL) for the Home and Community Based Services Supported Living Services (HCBS-SLS) waiver.
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The purpose of this Informational Memo is to inform county departments of human/social services of instructions to access funding under the FY 2019-20 County Grant Program Targeted Grants.
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The purpose of this Informational Memo is to inform waiver participants, advocates, Case Management Agencies, and providers serving the Home and Community-Based Services (HCBS) waivers of the publication of an updated schedule of milestones for implementation of the HCBS Settings Final Rule. This update reflects some changes to the expected path toward complete implementation of the HCBS Settings Final Rule.
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The Colorado Department of Health Care Policy & Financing (Department) invites the public to comment on proposed waiver amendments to the following Home and Community-Based Services (HCBS) waivers: Persons with Brain Injury (BI), Children’s Extensive Support (CES), Children’s Home and Community-Based Services (CHCBS), Children’s Habilitation Residential Program (CHRP), Community Mental Health Supports (CMHS), and Supported Living Services (SLS). The Department also welcomes public comment on waiver renewals for the following HCBS waivers: Children with Life-Limiting Illness (CLLI) and Persons with Spinal Cord Injury (SCI).
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The purpose of this Informational Memo is to inform providers and case management agencies of updates to regulations for the Home Accessibility Adaptations (HAA) benefit for the Supported Living Services (SLS) and Children’s Extensive Support (CES) Home and Community-Based Services (HCBS) waivers. These updates are effective January 1, 2020.
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The purpose of this Informational Memo is to provide interested stakeholders a status update from the Department regarding the SEP RFP awardee selection and formal protest activities for all Regions/Districts posted in the October 2019 solicitation.
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The purpose of this Informational Memo is to announce the conclusion of the Senate Bill (SB) 19-238 Training Advisory Committee and publication of the Committee’s recommendations. The Training Advisory Committee was charged with reviewing training and enforcement of training per SB 19-238. The report will be publicly available to the Health and Human Services Committee of the Colorado Senate, the Public Health and Human Services Committee of the Colorado House of Representatives, and the Colorado Joint Budget Committee, or any successor committees.
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Review: Last Month Memo Series Issued
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OM 19-061
The purpose of this Operational Memo is to inform eligibility sites of the discontinuance of the Medicaid Eligibility Quality Improvement Plan (MEQIP).
OM 19-060
The purpose of this Operational Memo is to inform Case Management Agencies (CMAs) and eQHealth Solutions of certain policies and procedures, and roles and responsibilities, required for the determination of eligibility for the Home and Community-Based Services Children’s Extensive Supports (HCBS-CES) waiver and the Children’s HCBS (C-HCBS) waiver.
OM 19-059
This letter is meant to advise counties and eligibility sites of the 2020 Social Security Cost of Living Adjustments (COLA). Please share this memo with all affected Adult and Long-Term Care Medicaid eligibility staff, supervisors, and outside agencies, as appropriate.
OM 19-058
The purpose of this Operational Memo is to inform home and community-based services (HCBS) Supported Employment Service Providers and HCBS Case Managers how individual may utilize Supported Employment Services. The information in this Operational Memo will provide information and direction.
OM 19-057
The purpose of this Operational Memo is to inform eligibility sites (county departments of human/social services) of operational instructions to satisfy the eligibility sites regulatory requirement to submit a copy of the Form AP-5615 to the Department per Department rule 10 CCR 2505-10, Section 8.482.34.B. The submission also satisfies the Department’s statutory requirement to perform compliance monitoring per Department rule 10 CCR 2505-10, Section 8.076.2.C.
OM 19-056
The purpose of this Operational Memo is to inform long-term care providers, specifically Nursing Facilities (NF) and Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF-IID), of operational instructions to satisfy the Department’s statutory requirements to audit the personal needs accounts maintained by each provider for their residents.
OM 19-055
The purpose of this Operational Memo is to inform long-term care providers, specifically Nursing Facilities (NF) and Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF-IID), of operational instructions to satisfy the Department’s statutory requirements to perform post payment reviews for paid claims.
OM 19-054
The purpose of this Operational Memo is to provide clarification and guidance to county departments of human/social services (county) on how to request and obtain approval for county-developed training(s) to be considered eligible for the Training Incentive as part of the County Incentives Program.
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IM 20-002
The purpose of this Informational Memo is to clarify enrollment timelines related to Transition Services and CCT. CCT is a demonstration program of the national Money Follows the Person (MFP) initiative, designed to assist Health First Colorado (Colorado's Medicaid Program) members who are interested in transitioning out of long-term care facilities back into home and community-based services (HCBS) settings. CCT provides members access to State Plan benefits, HCBS waivers and CCT-enhanced transition services and supports aimed at promoting independence for 365 days of enrollment.
IM 20-001
The purpose of this Informational Memo is to provide interested stakeholders a status update from the Department SEP RFP process.
IM 19-070
The purpose of this Informational Memo is to inform Stakeholders the HCBS waiver amendments submitted to CMS in September 2019 were approved.
IM 19-069
The purpose of this Informational Memo is to outline the Over Cost Containment (OCC) review process for specific home and community based services (HCBS) waivers and direct case managers of expectations with this process.
IM 19-068
The purpose of this Informational Memo is to remind providers and agencies that are impacted by the reporting requirements of House Bill 18-1407 under 10 CCR 2505-10 8.505, of the reporting deadline of December 31, 2019.
IM 19-067
The purpose of this Informational Memo is to inform Long-Term Services and Supports (LTSS) members, families, case managers, providers and advocates that the National Core Indicator (NCI) surveys: Aging and Disabilities (AD) and Intellectual and Developmental Disabilities (IDD) will soon be in the field. Members are selected randomly and requested to participate in the survey. Surveys are conducted through face-to-face interviews and interviewers will be in the field from January 13, 2020 through May 31, 2020.
IM 19-066
The purpose of this Informational Memo is to provide notice to Community Centered Board (CCB) and Single-Entry Point (SEP) case managers of the new online critical incident training modules available on the Department of Health Care Policy and Financing’s (Department) website.
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The Colorado Department of Health Care Policy & Financing complies with applicable federal and state civil rights laws and does not discriminate on the basis of race, color, ethnic or national origin, ancestry, age, sex, gender, sexual orientation, gender identity and expression, religion, creed, political beliefs, or disability.
Learn more about our Nondiscrimination Policy
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ATENCIÓN: si habla español, tiene a su disposición servicios gratuitos de asistencia lingüística. Llame al 1-800-221-3943 (State Relay: 711).
CHÚ Ý: Nếu bạn nói Tiếng Việt, có các dịch vụ hỗ trợ ngôn ngữ miễn phí dành cho bạn. Gọi số 1-800-221-3943 (State Relay: 711).
For further information about this policy, to request free disability and/or language aids and services, or to file a discrimination complaint, contact:
504/ADA Coordinator
1570 Grant St
Denver, CO 80203
Phone: 303-866-6010, Fax: 303-866-2828, State Relay: 711
Civil rights complaints can also be filed with the U.S. Department of Health and Human Services Office for Civil Rights electronically through the
Office for Civil Rights Complaint Portal
or by mail, phone, or fax at:
1961 Stout Street Room 08-148
Denver, CO 80294
Telephone: 800-368-1019, Fax: 202-619-3818, TDD: 800-537-7697
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Colorado Dept. of Health Care Policy & Financing
(303) 866-2993 | 1570 Grant Street, Denver, CO 80203
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