Excerpts from the Regular Meeting of the Cypress School District
Board of Trustees held on May 10, 2018
SPECIAL ACTIVITIES
Staff Presentation: Music Program
Tandy Taylor, Director of Instructional Services, and music teachers Cathy Kim, Deborah Yeung, and Mary Grace Meneses provided a presentation on the district's music program. Students from the after-school choir and world music programs performed.
Retirements
The following employees who retired or are retiring during the 2017/18 school year were recognized for their years of service to the district: 

  • Jan Wright, Teacher, 24 years
  • Douglas Rentch, Custodian, 22 years
  • Paula Balcom-Sands, School Psychologist, 21 years
  • Norma Rice, Food Service Assistant, 21 years
  • Gilbert Brito, Bus Driver/Utility Worker, 18 years
  • Carol Erbe, Principal, Arnold School, 15 years
  • Robert Daley, Director, Maintenance & Operations/Transportation, 15 years
  • Laura Blashford, Paraeducator/SH, 13 years
BOARD ACTIONS
Hearing and Vision Screenings 
As required by law, students in kindergarten, second, and fifth grades undergo a vision and hearing appraisal. The Board approved renewing an agreement with California Sensory Screening, Inc. to perform these appraisals during the 2018/19 school year. The estimated cost is $8,000.
Vacant School Sites
Agreements for the use of vacant school properties were approved as follows:

  • Grace Christian School at Cawthon, 7/1/18 – 6/30/19, $29,549.50 per month
  • Cypress Recreation & Park District (Kids Corner) at Swain, 7/1/18 – 6/30/19, $643.60 per month
  • Apple Tree Early Intervention Center at Swain, 7/1/18 – 12/31/18, $3,380.41 per month
  • Wisdom Mission School and Chapel at Swain, 7/1/18 – 12/31/18, $4,040.28 per month
  • Del Sol School at Damron, 7/1/18 – 9/13/19, $20,125.00 per month
Contract Agreement with Association of Cypress Teachers
On April 5, 2018, the Association of Cypress Teachers (ACT) and District negotiating teams reached a tentative contract agreement. Provisions of the agreement include:

  • A 1.5% salary increase effective July 1, 2018
  • Addition of a fifth longevity increment of $1,000 per year, beginning with the 30th year of service, for certificated employees on column IV of the certificated salary schedule
  • Increasing the number of sick leave days eligible to be used in the case of personal necessity from seven to ten
  • Designation of time at the start of each school year for the Association to provide new hire orientation
  • District reimbursement of out-of-pocket new-teacher induction costs will increase from 50% to 100% (including retroactive payment for teachers paid since 2016 who are still actively employed)
New Management Job Description
A new job description for Director, Maintenance/Operations, Transportation, and Technology was approved to replace the current Director, Maintenance & Operations/Transportation following the retirement of the incumbent director. The salary range for the new position is $9,318.00-$11,326.09 per month.
Curriculum Barcoding
The Board approved an agreement with Follett School Solutions for barcoding and distribution of the district's new English language arts curriculum materials. The cost for this service will be paid from an existing credit voucher the district has earned through the sale of obsolete and unused materials.
2017/18 Education Protection Account
Funds generated by Proposition 30, the temporary tax increase passed in 2012, are deposited in a state Education Protection Account. Districts must annually identify how its EPA funds will be used. At the May meeting, the Board adopted a resolution approving the district's spending determination of the Education Protection Account for 2017/18. The resolution and accounting of the district's 2017/18 funding plan can be viewed here.
School Facilities Fees Imposed on New Residential and Commercial Development Projects 
Following a public hearing, and based on school fee justification studies performed by Cooperative Strategies, LLC, the Board voted to increase residential and commercial/industrial developer fees to the maximum allowed by law. Effective May 25, 2018, fees will be $1.90 per square foot for assessable space of residential development and $0.305 per square foot of chargeable covered and enclosed space for all categories of commercial/industrial development. Developer fees are shared equally with the Anaheim Union High School District.
Voice Over Internet Protocol (VoIP) Telephone and Voicemail System Upgrades
The Board approved contracting with NIC Partners for the purchase and installation of upgraded telephone and voicemail hardware and software components at a cost of $127,345. Pricing is based on Department of General Services competitively bid California Multiple Awards Schedule (CMAS) contracts. 
Construction Studies 
The district's Facilities Master Plan includes plans to relocate the Child Nutrition Services department to the Landell school site and the Maintenance and Operations/Transportation department (with the exception of buses) to the district property on Camp Street, adjacent to the closed Swain School site. In preparation for these projects, geotechnical studies and surveying and mapping services are required. The following agreements were approved by the Board:
 
Child Nutrition Services Project at Landell
  • Global Geo-Engineering, $6,870
  • Salazar Surveying, $3,750
 
Maintenance and Operations Project at Swain
  • Global Geo-Engineering, $7,000
  • Salazar Surveying, $8,500
Biennial Trustee Election
Cypress School District will have three open Board seats on the November 6, 2018, ballot: Donna McDougall, Trustee Area B; Sandra Lee, Trustee Area C; and Lydia Sondhi, Trustee Area D. The Board adopted a resolution ordering an election to fill these three seats and consolidation with board member elections for the Anaheim Union High School District and the North Orange County Community College District, in accordance with Education Code. Election costs are prorated by the Registrar of Voters among the districts involved. 
Updated Board Policies and Administrative Regulations
The following updated Board Policies and Administrative Regulations were adopted by the Board:

BP 1312.3 Uniform Complaint Procedures
AR 1312.3 Uniform Complaint Procedures
AR 3230 Federal Grant Funds
AR 3514.2 Integrated Pest Management
BP 3551 Food Service Operations/Cafeteria Fund
AR 3551 Food Service Operations/Cafeteria Fund
BP 3553 Free and Reduced Price Meals
AR 3553 Free and Reduced Price Meals
BP 4111/4211/4311 Recruitment and Selection
BP 4119.11/4219.11/4319.11 Sexual Harassment
AR 4119.11/4219.11/4319.11 Sexual Harassment
AR 4161.1/4361.1 Personal Illness/Injury Leave
AR 4261.1 Personal Illness/Injury Leave
AR 4161.8/4261.8/4361.8 Family Care and Medical Leave
BP 5022 Student and Family Privacy Rights
AR 5022 Student and Family Privacy Rights
BP 5145.6 Parental Notifications
BP 6162.5 Student Assessment
BP 6171 Title I Programs
AR 6171 Title I Programs
FULL BOARD AGENDA
Additional information from the Board Meeting is available here. 
NEXT MEETINGS
Regular Meeting: Monday, June 11, 2018, Open Session 5:00 p.m.
Regular Meeting: Thursday, June 21, 2018, Open Session 7:00 p.m.
BOARD OF TRUSTEES 
Candi Kern - Sandra Lee - Donna McDougall - Brian Nakamura - Lydia Sondhi, Ph.D. 

SUPERINTENDENT 
Anne Silavs