Instruction
· The Instructional Division has completed final drafts of advising sheets. These sheets will be converted to PDF forms and available to students via the Q2S website, as well as a link on each of the Program of Study pages on the public website. The sheets will not be fillable, but rather a guide and encourage students to schedule appointments with their advisor. The student advising sheets will be available early fall 2018 for faculty, staff and students.
· The initial drafts of semester curriculum and course schedules have been aligned with program intakes and cohort identification. The schedules will provide information for future faculty needs and facility impact.
· The student learning assessment and strategic planning software has been approved and purchased with planned implementation fall 2018.
Student Affairs
· Consulting calls with Ellucian have successfully concluded.
· SCC is continuing to make good progress on converting and customizing College transcripts.
· Spring term courses will start to be built soon. Fall Semester courses will start to be build in mid-October with first drafts due on Dec. 1. We will use existing course utilization information to build semesters and will have to use weekly course utilization reports to monitor course capacity for the first semester year and add courses as efficiently as possible when there is demand.
· Final checklists for program curriculum and intakes have been completed and are being used by the Admissions Office. Program application deadlines have also been determined.
· The communication plan emails, letters, etc. schedule for Admissions has been developed with the semester calendar in mind.
· The list of guidance counselors has been updated, and a list of community agencies has been created. These groups will receive information from SCC about the calendar conversion.
· A team is working on revising the ACFS curriculum to fit the strategic direction of the College and also account for the semester calendar.
· A Request for Proposals for meal plans has gone out for Beatrice and Milford with Lincoln as an option.
Information Technology/Institutional Research
· As we continue to engage with our Ellucian (Colleague/Datatel) consultants, we explore best practices in our processes. Recently we had discussions about the course refund policy. We are looking at ways to make specific section refund dates more accessible to students and staff and whether our current refund period of 12.49 percent is appropriate for semester-long sections.
· IT recently built a clone of our Colleague system for further Calendar Conversion testing. Over the next several months, staff will use this clone to complete the conversion processes scheduled to take place in June/July 2019, such as converting every student academic record, conversion of all transfer equivalencies and the conversion/customization of transcripts to reflect both quarter and semester credits. Additionally, changes to items like charge/refund tables, assignment of specific course special fees and changes to registration and financial aid set-up screens can be tested in the clone.
Communication
· The conversion is being advertised using numerous media, including online, broadcast, print, and outdoor. Communication has been added to many recruiting/promotional pieces, including class schedules (both credit and non-credit) and the public website, and postcards are being made available to employees staffing booths at career fairs, trade shows and other recruiting events. Additional campaigns will begin in January 2019.
