Board President Seth Wright, Vice President Tami Pasley, Lori Prussman, Kappy Hodges, Larry Koch and Lute Atieh. Dr. Bryan Green joined the meeting by phone.
Agenda approved as presented.
SUPERINTENDENT'S REPORT
Dr. Doug Van Zyl shared updates on a number of items including: the upcoming Engage Innovation Summit on September 27 and the MSBA Conference scheduled for later this week. Dr. Van Zyl also noted that he is still awaiting new information from DLR, the firm working with the district on the Master Facilities Plan. He explained that the district has not yet made any decisions regarding facilities. Updates will be shared at www.sjsdfacilities.org.
ASSISTANT SUPERINTENDENT'S REPORT
Dr. Marlie Williams presented her report, which included additional details about the Engage Summit for staff professional development and the Edge Factor event for SJSD students. Information about the Summit is available here. Dr. Williams also shared information about a recent donation from Triumph Foods. The company presented a check to the district during the meeting totaling $100,000 over the next four years.
CONSENT AGENDA
The Board approved the Consent Agenda as posted below, which includes the removal of "Summer Journey Contract 2019-2020" for further discussion.
Dr. Kraus, HR Director, recommended a change to the length of the middle school secretary calendar from 216 days to 221 days for the 2019-20 school year, move it to 216 days for the 2020-21 school year and approve the payroll recommendation letter from KPM.
Additional Payrates Schedule
A clarification was added to the lines concerning accompanist compensation and two lines have been added at the request of the Homeless Coordinator. The changes can be viewed here. Approved.
HTC Salary Schedule
The district currently has two salary schedules that apply to teachers. As pointed out by our attorney, the district is to have one salary schedule applicable to all teachers. We currently have four teachers on the HTC schedule who are all on 201 day contracts. The proposal would move them to the 2019-20 Teacher Salary Schedule. None of the teachers involved would lose money or contract days. Approved.
Pay Rate for Teachers Not Fully Certified
Part of the SJSD teacher contract states, in part, that "As a condition of this contract, the Teacher agrees to obtain and to maintain at all times during the term of this contract, a valid certificate of license to teach in the public schools of the State of Missouri." We currently have six teachers who have not met this requirement. With Board approval, they will be moved to the $33,000 annual salary amount until they provide verification of proper certification from the Department of Elementary and Secondary Education. At that point, they would be moved to the appropriate step and column of the teacher salary schedule based on their education and experience. Approved.
Professional Salary Schedule
Dr. Susan Anderson, SJSD Coordinator of Technology, requested that the Network Administrator position be moved to range 7 on the Professional Salary Schedule because the duties and expertise required mirror closely those needed for a Systems Administrator, which is already on Range 7. Approved.
Any individual coming to the District to provide services to or to meet with a student during regular school hours must have a valid written agreement with the District outlining the parameters of the provider’s access to students during the regular school day. The District worked with its legal counsel to complete MOU's for providers who have unsupervised access to students. The agreements are available here. Approved.
TimeClock Plus Software Renewal
Recurring Software licenses for 19-20 school year were approved at the June 24, 2019 BOE meeting. TimeClock Plus expenses were estimated at $16,000 but the actual bill received is for $18,254.50. This increase is due to the added maintenance support costs for the additional user licenses purchased last year. The invoice is posted here. Approved.
Olweus Bullying Prevention Program Grant Applications
Applications are complete and, if received, the grant will provide funding in support of the implementation of the Olweus Bullying Prevention Program. The Olweus program is an evidence-based, nationally recognized program that assists in preventing bullying behaviors, improving student relationships, and supporting healthy, positive school climates. The applications recommended for approval are the Enterprise Holdings Foundation Grant($2,500) and the Goppert Foundation Grant ($25,000). Approved.
Local Compliance Plan Certification Statement
DESE requires school districts to adopt a Local Compliance Plan prior to October 1, 2019 in order to fulfill federal regulations implementing Part B of the Individuals with Disabilities Education Act (IDEA). The certification statement can be viewed here. Approved.
Math Solutions Services Agreement - Hosea Addition
The District is currently working with Math Solutions at Edison in partnership with Hosea. This additional services agreement allows for more collaboration and for an onsite coaching model at Hosea. This approach will optimize the participation in this project for results that can better inform next steps focused to improving student success in mathematics. Approved.
Support Staff Uniformity
As part of an effort to enhance safety and provide uniformity among Maintenance, Food Services and Technology staff, the District recommended purchasing shirts for each department to wear while at work. The Board approved the recommended bid from The Market. Approved.
Fuel Prices for Maintenance/Food Service/TMC Vehicles
The maintenance department solicits bids to fill the diesel and unleaded gas tanks used to fuel fleet vehicles and tractors. View the bids here. Approved.
Auction to Dispose of Nonessential Items
The district has numerous items which no longer have any educational value to the district. The Board approved an auction to be held at 1000 S. 9th Street on October 26, 2019 at 9am. View the list of inventory here. Approved.
Custodial Trainer
Consistent and in-depth standardized training is necessary to bring all housekeeping and preventative maintenance work to a high level. This position will train, monitor, and document all work done by facilities staff as well as repair housekeeping equipment. The job description is available here. Approved.
Tableau Software Agreement
The District currently uses a balanced scorecard for comparison, trend and performance data to monitor the SJSD strategic plan through the lens of finances, academics, climate, and employee engagement. As an additional step, building scorecards have been constructed. Tableau is software that provides functionality that allows more connectivity with the SJSD student information system (SIS). Additionally, the software provides avenues for data visualization that can be published for internal and external stakeholders. The agreement with Tableau is available here. Approved.
Summer Journey Contract for 2019-2020
The District recommended entering into a one-year contact for summer school 2020, instead of a multi-year contract. The contract is posted here. The contract was approved, pending approval by the district's legal counsel.
INFORMATION ITEMS
High Needs Fund
The District's High Needs Fund provides funding support to districts for special education students. After review of the fund last year, the District has been more diligent in documenting the use of the fund. As a result, the District received an increase in the funding reimbursement for these services.
IMS Presentation - Paperless Options
Vince Fuemmeler, IMS Technology Group, shared information about his company and the options for a digital transformation to a paperless office. The presentation outlined the process specifically related to District records.
Summer Journey K-8
Dr. Chris Hubbuch, Director of Secondary Education, and Dr. Michele Norman, Director of Elementary Education, presented an overview of the Summer Journey program from this year. The report is availablehere.
DISTRICT PRIORITIES
Dr. Van Zyl presented a brief update on the following district priorities:
Dr. Bryan Green presented the minutes from the Long-Range Planning Committee meeting. The minutes, available here, were approved as presented. He also explained that a list has been drafted to create a Long-Range Planning advisory committee.
Policy Committee
Lori Prussman presented the Policy Committee update. The minutes, available here, were approved as presented.