Exhibitor Flash 2019 vol.64 no.5
What's Included in Your Annual Exhibitor Contract

Thank you for being an exhibitor at ATCA Annual 2019! Here's a friendly reminder of what's included in your exhibitor contract:


  • Dark blue drape: 8’ high backwall drape and 3’ high sidewall drape as needed.
  • 3 free downloads of lead retrieval software to use on your mobile devices in your booth.
  • 1 - 7” x 44” cardstock identification sign.
  • 1 - 6’ x 30” table with dark blue skirting.
  • 2 chairs.
  • 1 wastebasket.

Please let us know if you want to order additional services. It's up to you to ensure you have carpeting and any other equipment, furniture, or services (internet, electrical, rigging, etc.) you need for your booth!

Please also take into account any labor or drayage costs that may be needed to ship materials to your booth, along with any added construction costs. For more information, visit the Exhibitor Info page, which includes your Annual 2019 Exhibitor Kit.
*We Need Your Cooperation During Lunch
on Monday, Oct. 21*
There is no Conference group lunch on Monday, Oct. 21. So, when the Conference breaks on Monday at 12:30 p.m., we expect several hundred conference attendees to use their meal cards at the food and beverage facilities located in the ATCA Annual Exhibit Hall.

From 12:30 to 1:30 p.m. on Monday, Oct. 21, please refrain from getting lunch or sitting in the lunch table areas to allow for the quick processing of Conference attendees at the various food and beverage areas in the Hall. We will be giving preferred status to Conference attendees during this time to allow ample time to return to the 2 p.m. keynote address in the Conference Theater (Elwood R. Quesada Theater).

*This only applies for lunch on Monday, Oct. 21. There are no restrictions on food and beverage access on Tuesday or Wednesday.
Going, Going... Meeting Rooms Will Be Gone Before Long!
Only exhibitors and high-level sponsors are entitled to rent meeting room space at the Marriott Marquis Washington, D.C. (ATCA Annual’s headquarters hotel) and on the Exhibit Hall floor at the Washington Convention Center during ATCA Annual.

Please book early to ensure you get the meeting/hospitality space you need. As ATCA Annual grows closer, space options will decrease. The 2019 ATCA Annual Meeting Room Rental Packet lists all offerings. Download the PDF now !
Due Now: Exhibitor Product Categories and Certificate of Insurance (COI)
Confirm Your Product Categories.  We want to market you well to our visitors. Help us by reviewing, adding, and confirming the Product Categories listed alongside your company on the website. Visit the “Update Product Type” section in the Exhibitor Zone (this information will be published in the Conference Guide in lieu of a company description).

Your Certificate of Insurance (COI) is required! Return to Sandra Strickland once complete. Need to purchase insurance? Do so through Rainprotection.
Upload and Approve Your Exhibitor Company Description
Have you uploaded your company description and information? The Exhibitor Zone is your online exhibitor hub so attendees can learn more about you.  Log into your company profile to review and confirm your company description and POC information, and upload any brochures, press releases, banners, photos, newsletters, etc. you want the public to see.
Custom Email Signatures Available for Exhibitors

Promote your booth and announce your attendance to everyone by adding the ATCA Annual Exhibitor Signature to your email! Want your target demographic to show up at your booth? Invite them! Email your customers, colleagues, and contacts with your exhibit schedule and the highlights and activities in your booth. Direct marketing from you about your participation at ATCA Annual goes a long way to boost booth traffic.
Exhibitor Deadlines
Sept 30 : Discount price for standard Shepard orders ends.
Oct. 11 : eBlast purchase deadline; materials due five business days before scheduled distribution date.
Oct. 11 : Last day for Shepard warehouse deliveries without a surcharge.
Oct. 17 : Last day for Shepard warehouse deliveries.