Board Briefs for Board Meeting Held on October 26th, 2021
Meeting Called to order by Donna Harran at 9:02.
Approximately 31 participants were present on the zoom call.
Approved the Minutes of the meeting of October 26th with minor adjustments.
President’s Report
Donna presented an update on litigation involving the JLPOA:
1. Thompson Properties vs JLPOA- Litigation with a contractor on installing an underground pipe. This litigation has been in mediation for some weeks and a tentative agreement has been reached.
2. Harrison vs JLPOA- This involves a trip and fall claim in Waterbend Village. An attorney has been assigned through the JLPOA insurer.
3. Marina vs JLPOA- Litigation on OTB now in deposition. Plan for motion for summary judgement to be submitted. Mediation is on Nov 18th.
4. Marina vs JLPOA-Declaratory Judgment filed by Marina, claiming they do not owe the total amount of the special assessment brought by board last year. We have been notified by insurance carrier that this type of legal action is not covered under the association insurance policy.
Motion made to modify the Committee Guidelines to require all committee members be current on their dues and special assessment. Motion was passed unanimously.
Water Use Agreement and Water Quality
Now that water agreements are finalized and the lake management company has been selected, Mike Murphy will create a proposal for the committees, charter and guidelines. Revisions will be brought to the Board for approval.
Board ratified the Action by Consent without a meeting to hire Solitude to perform lake maintenance, littoral maintenance and fountain and aerator repair for a 1-year contract with the POA. This item was voted unanimously.
Michael Murphy is preparing a Frequently Asked Questions (FAQ) regarding the water use agreements. The questions asked during the meeting by a homeowner will be included.
JL POA 2022 Budget
The annual budget for 2022 was presented by Michael Murphy and the general manager, Sandy Matteson.
The Board of Directors established the following criteria in the formation of the 2022 budget:
• Be cognizant that some owners were still contributing to special assessment.
• Improve the services offered to all owners while minimizing the cost to provide.
• Secure funds for emergency occurrences and carry over unused funds from the previous year.
The Board approved the 2022 budget with a 6% overall increase.
Overall assessment of Operations and Reserves will be $880 per quarter.
Security
Michael Keyes reviewed the statistical information for the month.
Beta testing of Vendor ID has started at Central Gate and will roll out over the next few weeks.
A traffic feedback sign will be placed on property as a reminder to watch safe speeds.
Mark Vantzelfde gave an update from the Security Committee -
• Work to try to provide a right turn access at the Central Gate onto A1A over the next few months.
• A pedestrian walkway at the Central Gate being implemented into the new gatehouse design.
• Two options for the Board to review as direction regarding the use of fireworks at personal homes.
DCB
John Mehok gave a general update on the DCB and what projects they were involved in.
New Business
PowerPoint of the A1A bridge closure will be posted on the web site. This will include timing, schedule, and detours.
Meeting adjourned at 10:52 AM
