Unclaimed Property Holder Reporting
Now is the time to begin reviewing your accounts receivables for reporting unclaimed property. We have put together a simplified guide to help as you begin the process.

For detailed information on Unclaimed Property please visit the Tennessee Department of Treasury’s website at  https://treasury.tn.gov/Unclaimed-Property/Report-Unclaimed-Property/Process-at-a-Glance or select the links below.
Step 1: 
Analyze your books & records for unclaimed property as defined by the state & dormancy period.
Payroll checks should be reported after one year.
Checks issued 07/01/18 – 06/30/19

Patient account balances (for non-active accounts) and uncashed refund checks should be reported after five years.
Checks/Account Balances issued 07/01/14 – 06/30/15
Step 2: 
Attempt to locate the owners by sending a due diligence notice.
Notice must be sent no more than 120 days or less than 60 days prior to the November 1st reporting deadline.

Notices for amounts under $50 are not required.

Example of Due Diligence Letter on page 9 of the Reporting Guide.
Step 3: 
Prepare your report, submit report online and make payment.
All amounts must be remitted to the state.

Property valued at less than $50 may be reported in the aggregate. Owner details should be included in the report.

If known, have the following information available when reporting: Owners full name, last known address, social security number (SSN) or federal tax identification number (FEIN).

Create your report using free HRS Pro software. See reporting software options on the Submit Your Report Online page (see link below).

Helpful videos with step-by-step instructions for using the portal can be found towards the bottom of the Submit Your Report Online page (see link below).
Negative Reports are not required!
If you have no unclaimed funds to report, you are not required to file.
We are here to help!
Our office will conduct a review of your records for any checks marked “Void” in our system. If we identify any applicable voids, the list will be sent to you no later than July 10th to compare to your records. Be sure to confirm these were not reissued or credited to the patient’s account.

We are happy to assist you in meeting your filing requirements. 
If you would like CUAK to assist with filing your Unclaimed Property Report, please complete and return the questionnaire to smartin@cu-cpa.com before October 1, 2020.