Frequently Asked Questions
Can we submit patient photographs?
You may submit patient photographs as part of your submission, provided you have their consent. To adhere with Stanford Health Care’s policy concerning use of patient photographs and to be in compliance with HIPAA and state privacy laws, we request that you please use the
Photo Consent Form
to obtain your patient’s consent prior to submission. We are happy to help you gain patient consent by administering the form through Adobe Sign for e-signature, but will request your assistance in communicating with the patient.
In the event you are not able to secure a signed Photo Consent Form from your patient, we will need to block out the patient’s face using a black rectangle to protect the patient’s identify. This will not affect the acceptance of your submission.
Can we identify a patient’s name in our submission?
Due to HIPAA and state privacy laws, we would prefer if you do not identify specific patients by their real names in your submissions. Instead, you may consider using a pseudonym, such as “Patient A” if your patient’s name is Adam, or changing the patient’s name completely. You’re also welcome to speak vaguely, for example using “my patient” instead of identifying him or her by name.
We are so glad that so many of you are excited to share stories about your patients, and also want to make sure patients feel reassured that we take all necessary precautions to maintain their privacy. We apologize for any additional burden this may place on you, and look forward to receiving your submissions! Please let us know if you have additional questions or concerns.
