DPSAC News
A bi-weekly newsletter from the Division of Personnel Security and Access Control
Providing timely information to help keep NIH safe and secure.

June 19, 2019 Issue of DPSAC News
 In this issue:
  • AOs: Request BOTH a PIV Badge and Active Directory Account When Completing the "Register/Activate" Task in NED
  • With REAL ID Requirements Only 15 Months Away, TSA Begins Public Awareness Campaign
  • FAQs: PIV Badge Certificates
  • Helpful Tips -- Avoiding Additional Delays in Processing Time for New Hires
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AOs Need to Request a PIV/RLA Badge and an NIH Active Directory Network Account when Completing a 'Register/Activate' Task in NED
All NIH personnel now require a PIV/RLA badge to access NIH information systems and networks, or for physical access to NIH facilities. The NIH Center for Information Technology (CIT) cautions NED administrators against selecting the ‘NIH network account only’ option when completing a ‘Register/Activate’ task in NED. Selecting this option will cause the system to bypass the PIV/RLA badging process. M oving forward, administrators should request both a PIV/RLA badge and an NIH Active Directory (AD) network account for their NIH personnel when completing a 'Register/Activate' task in NED. 
TSA Begins Public Awareness Campaign to Alert Air Travelers
that REAL ID Requirements
Are Only 15 Months Away
In an April 4, 2019 press release, the Transportation Security Administration (TSA) kicked off a public awareness campaign to alert air travelers that beginning October 1, 2020, every traveler must present a REAL ID-compliant driver’s license, or another acceptable form of identification, to fly within the United States. TSA has launched the campaign to ensure that every traveler is prepared for the airport security checkpoint process when the REAL ID Act goes into full enforcement .

According to TSA Administrator David Pekoske, “TSA is doing everything we can to prepare our partners and the traveling public for the REAL ID deadline next year, The security requirements of the REAL ID Act will dramatically enhance and improve commercial aviation security.”

Travelers will begin seeing  new signs at airports  nationwide in the coming weeks to remind people that REAL ID-compliant licenses or other acceptable forms of ID, such as a valid passport, federal government PIV card or U.S. military ID, will be mandatory for air travel beginning on October 1, 2020. Critically important, on October 1, 2020, individuals who are unable to verify their identity will not be permitted to enter the TSA checkpoint and will not be allowed to fly.

REAL ID-compliant licenses are generally marked by a star on the top of the card. Travelers who are not sure if their ID is compliant should check with their state driver’s license agency.

REAL ID and its impact on NIH staff and individuals who need to travel by air to participate in NIH clinical studies
NIH personnel, especially those who plan to travel by air for conferences and other NIH business, should plan on having a REAL ID-compliant drivers license or other form of suitable identification before the October 1, 2020 deadline. As the deadline draws closer, NIH staff will also want to remind individuals who must fly into the Washington area to participate in clinical studies at the NIH Clinical Center about the REAL ID deadline so they are not turned away at the TSA checkpoint because of non-compliant ID credentials.
 
For more information about flying with a REAL ID and to download and print informational materials, visit: tsa.gov/real-id .

 
A   . Yes. Once your PIV Card certificates are expired, you can have them re-issued either by an LWS operator or at a DPSAC Badge Issuance Station. In either case, you will need to make an appointment.
Avoiding Additional Delays in Processing Time for New Hires
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Processing times are often delayed due to reasons outside of DPSAC control, which include, but are not limited to:
  • Incomplete or not submitted OF-306
  • Candidate response time
  • Issues requiring clarification by the candidate
  • Untimely submission of initial e-QIP or corrected e-QIP

How the AO and HR communities can assist:
  • By ensuring all required documents have been uploaded into HR's 'Onboarding Manager' prior to establishing a NED account
  • By entering candidates as early as possible but no later than 6 weeks prior to their Entry on Duty (EOD) date
  • By working with DPSAC to ensure candidates respond in a timely manner to inquiries. 

ALT cards -- should be returned to the  IC ALT card coordinator - NOT to DPSAC.
 Administrative Officers (AOs) who wish to obtain sponsor authority must complete the sponsor training. To access the training module, click on: Sponsor .

Upon completion, the AO should sign and e-mail a copy of the certificate found at the end of the training module to Alex Salah at: salaha@ors.od.nih.gov . Upon receipt of the certificate, Mr. Salah will authorize the AO as a Sponsor. 

Note: ONLY individuals with an Administrative Officer role in NED are eligible to be HHS ID Badge/PIV Card Sponsors.  
Return Your Badge When Leaving NIH
If you plan to leave the employ of NIH, whether you’re an employee, contractor or affiliate, you will need to turn in your PIV or RLA badge to your Administrative Officer (AO) so that s/he can deactivate your badge in NED.

The AO will turn over the deactivated badge to the badging office.
A biweekly e-newsletter from the National Institutes of Health, Office of Research Services, Division of Personnel Security and Access Control (ORS/DPSAC) to keep its readers informed of personnel security and access control policies and practices designed to safeguard the NIH and its workforce. DPSAC is responsible for verifying personal identity, validating suitability, reviewing background checks, authorizing facility access and issuing ID badges for NIH personnel. 

Department of Health and Human Services
National Institutes of Health
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Office of Research Services
Division of Personnel Security and Access Control
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