Two-Factor Authentication (2FA)
What is two-factor authentication (2FA)?

2FA or two-factor authentication adds an additional layer of security on your online accounts.

It means that whenever you or someone else attempts to access your accounts from an untrusted device you will be forced to enter a one-time pass code to gain access. This is done via a text message or by using an authentication application.

This prevents cyber criminals from gaining access to your accounts by simply entering in a username and password.

How else can two-factor authentication help keep my accounts safe?

Security isn't just about the confidentiality of data, but it's also about controlling access as well.

2FA is designed to protect your data and your accounts by adding an extra layer of protection beyond your username and password.

By having 2FA in place, you can control and grant permission to devices and computers who genuinely need access to this information. This reduces the risk of third parties unknowingly gaining access to your data.
Do I need two-factor authentication?

With an increase in hackers since lockdown, which is showing no sign of slowing down, everyone should be using 2FA on all their online accounts.

At CapNet, we have seen an increase in calls regarding unauthorised users gaining access to email accounts. The unauthorised user will usually gain access by sending out a standard phishing email designed to trick the user into entering their username and password.

This common attack can cause serious issues for the company because if the attack has been successful this consistently leads to further targeted spear phishing attacks as well as an increase in fraud attempts.

If any unauthorised user gets access to any of your accounts, professional or personal, it can cause a lot of distress and worry. So, be sure you're protecting them.

It only takes a couple of minutes to set up 2FA, and it can help prevent criminals from obtaining any of your information. If you would like to speak to one of our engineers for assistance, please don't hesitate to contact us.
More Benefits Of Two-Factor Authentication
The benefits of two-factor authentication include:

  • It provides more layers of security on your accounts and devices.
  • It protects company data.
  • Adds additional security for remote working.
  • Reduces fraud and identity theft.
  • It meets regulatory compliances.
  • Increases customer trust.
  • It's quick and easy to set up.
  • Streamline safe mobile-transactions.
  • Simplifies the login process.
  • Combat's password fatigue.
  • It's an effective cybersecurity solution.
What exactly happens if an unauthorised user attempts to access my accounts?

Some applications will notify you by text, email, or an authentication app, stating that someone is trying to log into your device. If this is you, or someone you have granted permission to, you will be prompted to enter your secondary authentication on that device.

It should always be down to you to physically enter the secondary step, and you should never hand over this information to anyone else.
 
However, if you get an alert, and you haven't permitted anyone to use these accounts, you will state that it isn't you trying to log in. The unauthorised user will then be rejected from gaining access.

As the hacker will have managed to get hold of your password, you should then change your password. Remember to create a strong password to reduce this risk of this happening again.
Is It Easy To Set Up 2FA?
We set it up for you!

We strongly recommend that all customers and end users' setup two-factor authentication for Microsoft Office 365 accounts.

2FA is simple to set up. At CapNet, we do most of the work for you.

All you need to do is give us a call on 03454 705 704 and one of our friendly engineers will talk you through the process. You can also fill out our email form, and someone will ring you back.

Setting up two-factor authentication on your Office 365 account will usually take around 5 minutes. Once this is done, you'll have added an additional layer to your security strategy, helping to prevent your business from any security threats.
Please feel free to give us a call today: 03454 705 704
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