2020 What's Poppin' Edition 3
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2020 VIRTUAL LEADER KICKOFF
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The kickoff for the sale will be
July 22nd at 7 p.m
.
This is your best opportunity to get the most up-to-date information on the sale to help you increase your unit’s profit. We be conducting the kickoff virtually. The conference will be on Zoom. If you do not have a zoom account, it is very easy to access.
We are limited to 100 people, so please limit your access. If you have multiple people attending, we suggest you have them at the same location, but try to put on a big screen. We will do out best to answer all questions, or if we are unable to do so during the meeting, we will get back to you on the answer.
If you haven’t yet signed up for the sale you can still attend the meeting. Our link for the meeting is Pennsylvania Dutch Council is inviting you to a scheduled Zoom meeting.
Topic: Fall Product Sale Kickoff
Time: Jul 22, 2020 07:00 PM Eastern Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/88935627768?pwd=NHh6dzlrMGJWM3JGcVpGQ1J3VVo4dz09
Meeting ID: 889 3562 7768
Password: 7Q46Uu
One tap mobile
+13017158592,,88935627768#,,,,0#,,772744# US (Germantown)
+13126266799,,88935627768#,,,,0#,,772744# US (Chicago)
Meeting ID: 889 3562 7768
Password: 772744
Packets may be picked up at the Council Service Center starting Friday, July 17 from 8:30 to 4:30 Monday through Friday or make arrangements with your Kernel on how to receive your packet before the training. Popcorn and Nut Packets will be distributed with your kickoff packet. If you have questions, ask your District Kernel , Staff Advisor Scott Arnold, at
scott.arnold@scouting.org
or contact Robin, at
Robin.Kotzmoyer@scouting.org
.
Hope to see you July 22
nd
to kick off your best sale ever.
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FALL PRODUCT SALE RESOURCES
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We have many resources available to aid you. They can be found at this
website
.
These include:
Sale Calendar
– designed for unit Kernels
Family Calendar
– designed for your families so they know the important
dates.
Copies
of the Popcorn, Nuts and
prize forms
Unit Planning and Goal Setting Form
– to help you form your goal.
Unit Potential Worksheet
- to show you how much you could achieve.
S
ale Return Policy
Product Sale Unit Guidebook
– your guide to the entire sale.
Unit Popcorn Responsibilities
– a Flow Chart that breaks down the
responsibilities of the unit, Kernel and your families.
Essential information
– a fillable PDF that lets you provide your families
with your specifics to the sale.
“Sorry We Missed You” sheets
– printable sheets designed for you to
leave at homes when there is no answer or contact less sales. There are
forms depending on if your unit is doing Show & Sell or Take Order. A
great resource for Social Distancing.
Commission, Bonus Prize, and Camp Bucks Worksheet
and a prize
summation sheet to help you keep track of what you need to order for
prizes.
And still more, check it out.
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FALL PRODUCT SALE UNIT SIGNUPS
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When you signed up for the sale you were sent an email confirmation that took you to the Camp Masters website. At this site information was gathered that will allow you access into the Camp Master System.
We still have a few units who haven’t signed on through the commitment link
. Be sure to check your Spam and Junk Mail to insure that you didn’t miss the email. This link is how you get permission to enter the system.
If you hadn’t yet had the opportunity to commit to the sale and be a Team Player for the coming program year, you still have time to do so. Unsure who your Kernel will be for 2020, you can still commit and then later change it to your new kernel.
Just click
here
and complete the form
. It’s that easy.
All correspondence will be conducted with your Kernel of record, so if you do change your Kernel be sure to let us know.
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Setting your unit time lines
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When putting your unit plan together be sure to consider the following:
Deadlines-
There are several deadlines you need to consider for your unit plan. Base your timeline on the council 2020 Fall product Sales Calendar, which can be found in
the of the unit guide or on the council website under forms. The Sales Calendar is in this issue of What’s Poppin’ under its own heading.
Show and Sell sales locations-
Make sure to give yourself lots of time to contact the locations you want to sell at. Not everyone will allow Scouts to sell outside of their business. Key locations fill up fast, so get your request in early. Plan on reaching out and reminding the Scouts who signed up for them at least a day or 2 ahead so you don’t get no shows and lose potential sales.
Show and Sell Orders-
Work out before you order what you want to order. Use the Show and Sell calculator to help you.
Remember
, if ordering over the 40% (indicated on the label of your unit envelope); your order must have a completed
return policy waiver where you opt out of the possibility of returns
. If you have questions contact either your District Kernel, District Executive or the Council Staff Advisor.
The Show and Sell order date for the council is Monday, August 3rd
. Orders will be placed soon after, so if you wait you will miss out.
Take Order orders-
Due October 21st
Make sure youth orders are in your hands and accounted for before you work out and place your order.
For units that participated in Show and Sell any leftover product may be
returned to the council by the deadline of October 19th
, as announced at the kickoff we will also have the warehouse open on the 18th. You will want to make sure that any product that you distributed is back in your control before then so that you may both return it and use any that you can to fill your Take Order orders. This cuts down on possibly moving product twice, once to turn in and then again to pick up making additional work for you.
Unit Prize orders are due November 1-
Be sure to schedule enough time to collect and put together your unit order.
Product pick up-
Don’t wait till the last minute to schedule help to pick up your product if needed. Consider things like is the unit doing an activity that week that would cut down on possible available manpower. Depending on the warehouse, product may need to be moved out of it that night to a council central location, which may be a longer trip than you had planned.
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The Top 5 rules for success to having a Great Sale:
1. Kernel Recruitment
2. Goal Setting
3. Establishing a Plan
4. Unit Kickoff
5. Communication with your Members and Families
If you haven’t yet planned your unit Kickoff, be sure to do so soon.
This is your
BEST
opportunity to sell your unit and families on why they need to have a successful sale.
Your key objectives are:
- Emphasize what the Scouts will receive for hitting their goal
Prizes, Scouting programs, camp, dues reduction, etc.
- Get Scouts and families excited!
For additional details, if you didn’t see them before,
check out What’s Poppin’ Issues 1 & 2
here
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FALL PRODUCT SALE CALENDAR
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Please click
here
for the 2020 calendar.
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The popcorn machine is available for units to borrow for their Kickoff and Show and Sell Events this fall! It’s a great way to help generate excitement for the sale!!
You can download the request
form
and return it to Robin,
Robin.Kotzmoyer@scouting.org
to schedule the use of it.
Machine use is on a first come, first served basis
. As long as the machine is being used as part of your sale promotion there is no fee. Use of the machine includes corn and oil packets, the first 8 packets are free.
Additional packets are available at $1.00 each
. Each packet feeds approximately 10 people.
Please be sure to clean the machine before returning
. If you would like to use the machine for other events there is a small cost.
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Missed a “What’s Poppin’”
or accidentally deleted it. Don’t worry. There is an archive of past issues on the Council Website.
Just click
here
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MEET YOUR 2020 POPCORN TEAM
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District Teams
Conestoga RiverDistrict
Kernel - Roger Harvey
717-468-5438
DE- John Oechslin
717-341-8983
Council Committee Members
Lisa Lyons
Erin Kurau
Harvest District
Kernel- Vacant
DE- Sheila Fasig
717-575-5331
Horse-Shoe Trail District
Kernel- Myrna Walker
717-644-5460
Assistant Kernel- April Shirk
DE – Nicole Welch
717-553-4202
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Pennsylvania Dutch Council
Council Kernel
Joe Flaim
717-768-0961
Sale Staff Advisor
Scott Arnold
717-553-4208
Council Sale Support
Robin Kotzmoyer
717-394-4063
Council Scout Executive
Matt Adams
717-394-4063
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Pennsylvania Dutch Council, BSA
Phone: (717)394-4063 | Fax: (717)394-7776
Email:
robin.kotzmoyer@scouting.org
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