AmeriCorps Program Directors Monthly Update | June 11, 2020
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Reminder: Next Virginia AmeriCorps Program Director
Zoom Meeting is Monday, June 15, 2020, 10-11am,
Zoom Meeting Link:
See you then!
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SAVE THE DATES!
2020-21 Virginia AmeriCorps Program Annual Training
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AmeriCorps 101
2020-21 Virginia AmeriCorps New Program Virtual Training
Monday, July 13 - 9am-12:45pm
Tuesday, July 14 - 9am-3pm
Wednesday, July 15 - 9am-2:30pm
Monday, July 20 - 9am-2:45pm
This four-day virtual training is specifically designed for Program Directors and key staff who have been managing their AmeriCorps programs for less than one year. Registration for these sessions is
mandatory for NEW program staff, but is open to everyone -- however keep in mind that material covered in this training has been developed with new programs and new staff in mind. Regular breaks, including a lunch break, have been incorporated for each day. Registration opens June 18, 2020.
2020-21 Virginia AmeriCorps Program Director and Staff Virtual Training
Strength Through Partnerships
Tuesday, July 21 - 8:30am-3:15pm
Wednesday, July 22 - 9am-2:45pm
Thursday, July 23 - 9am-4:15pm
This three-day virtual event is
required training for
ALL Program Directors and key staff. Program Directors should plan to attend the complete training, however key staff will be encouraged to attend individual sessions which are relevant to their roles. For instance, your fiscal officer/personnel should attend the financial sessions but do not have to attend the entire training. Regular breaks, including a lunch break, have been incorporated for each day. Registration opens June 18, 2020.
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Terms and Conditions Updates
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CNS Grant Program 2020 Specific Terms and Conditions Released (effective 6/04/2020) -
CNCS has released the 2020 AmeriCorps
Specific
Terms and Conditions for AmeriCorps State and National Grants
HERE
. The Commission will address important changes from prior terms and conditions in a future Program Director's call.
Program Directors are required to read and understand the Terms and Conditions for each program year. If you have any questions about the information included in the 2020 Terms and Conditions, please contact your Program Officer.
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Checklist for Phased Reopening
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Safety Guidelines as Virginia Reopens - There is no doubt that we are all anxious to get back to some sense of normal with the ongoing Phased Openings across Virginia. It is important that you keep in mind that more openings does not mean that it will be business as usual.
The Virginia Department of Social Services has released some helpful guidelines to keep you, your staff, and members safe as we move into a new phase of reopening. Your safety is our top priority.
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Member Contract Documentation-- Alternate Service -
Members should have documentation attached to their service agreements with their position descriptions that document they have been made aware and agree to any change from their original contract. While some members have teleservice agreements, other members have been engaging in other opportunities at different sites, or different activities at their host site.
CPC Documentation Checklist -
The purpose of this guidance is to ensure that AmeriCorps programs are consistently and thoroughly documenting exit of members due to Compelling Personal Circumstances (CPC) in conformance with 45 CFR 2522.230 and any CNCS FAQs, if applicable.
COVID-19 CPC Exit Instructions -
Please use this document as a guide to exit your members as it relates to COVID-19 specific CPC exits only and no other compelling personal circumstance. Compliance with these requirements will be assessed during desk reviews, as requested, or on-site monitoring.
COVID-19 CPC >50% Exit Report -
This Excel form is provided for reporting to the Commission CPC exits and full value education awards by slot type. It enables the Commission to reconcile any differences between the served hours and the hours entered on the exit form.
TRUESCREEN
- As we enter a new program year, please be aware that there is a new grant tracking number to enter for any checks being run on members who will be serving in 2020-21. In an upcoming communication, we will confirm the grant tracking number(s) to be entered for any checks being run on members who will be serving in 2020-2021.Please look out for communication from Christina on what tracking number to use.
FIELDPRINT -
If you already have a Fieldprint account associated with CNCS, please continue to use that account as you run FBI checks for members serving in 2020-21. Please remember to PRINT OUT the returned results and SIGN the document as proof of adjudication.
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Upcoming Funding Opportunities
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AmeriCorps Upcoming Funding Opportunities & Outreach -
Due to COVID19, the VSC anticipates releasing special funding opportunities this fall. To learn more or talk about what these opportunities might include, please email Analise and Sam. These opportunities will also be discussed Monday during the PD call.
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Member Assistance Program 2020-21 -
The new MAP enrollment will be under way in August 2020 for newly-enrolled AmeriCorps members for the 2020-21 program year. Please stay tuned for more information.
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Training and Technical Assistance
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2020-21 Virginia AmeriCorps Member Recruitment -
Don't forget to register for VSC's upcoming virtual training, "
Effective and Engaging AmeriCorps Member Recruitment," Tuesday, June 16, 2020, 10am-11am, with trainer Kate Scherr Adams, KS Solutions. The deadline to register is Friday, June 12, 2020, so don't delay! If you've registered, make sure to
complete our trainer's pre-training survey
so that she can provide even more custom content.
Upcoming OnCorps Training -
- Financials in OnCorps Reports (Wed, June 17, 2020 12:00pm) Register Here
- Getting Started in OnCorps: Program Set Up (User Permissions & Records) (Wed, Jul 8, 2020 12:00 pm) Register Here
- Getting Started in OnCorps: Time Tracking (Wed, Jul 15, 2020 12:00pm) Register Here
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C
ARITAS AmeriCorps
-
AmeriCorps member
Frank Lott started his training to become a Certified Peer Recovery Specialist in January as a part of his service. When COVID-19 hit, Frank dove into alternate service activities by training with and taking calls for 2-1-1 VIRGINIA. Additionally, Frank continued to
volunteer with Food Outreach at his local church bagging and distributing meals. Recently, he c
ompleted his training and received his VA Certification as a Certified Peer Recovery Specialist!.
Read more about Frank!
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Look forward to reading more stories from your fellow AmeriCorps programs around the state in the next edition! Stay safe and healthy!
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VISTA Positions Available -
The Virginia Department of Social Services (VDSS) is seeking candidates for three AmeriCorps VISTA positions to work on substance use disorder (SUD) projects, as well as partnerships with the faith community. The VDSS Health Equity Team within the Division of Community and Volunteer Services is working with Local DSS Substance Abuse Disorder projects to have a network of champions throughout the state to address SUD challenges as they emerge and change.
More
AmeriCorps NCCC -
NCCC is a great program for graduating high school students who aren't sure of their next step or high school/college students wanting a meaningful gap year right now. Please share information about this program with any young adults, guidance counselors, and anyone working with youth.
The next NCCC member application deadline for this fall (classes starting in October) is July 1.
If your community needs help with farm gleaning projects, there are opportunities for teams to serve earlier. Questions? Contact Stephanie Chan,
schan@cns.gov.
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Roxanne Saunders
Program Manager
(804) 726-7071
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Analise
Adams
Program Officer
(804) 726-7653
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Kimberly
Brown
Program Officer
(804) 726-7069
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Jae-Young
Choe
Executive Assistant
(804) 726-7065
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Leanne Constantinidis
Data Reviewer & Quality Assurance Coordinator
(804) 726-7675
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Gail
Doyle
Communications Specialist
(804) 726-7912
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Christina
Dumas
Monitoring and Compliance Specialist
(804) 726-7675
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Shannon Girouard
Fiscal Officer
(804) 726-7072
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Vickie
Johnson-Scott
Disaster Readiness & Response Coordinator
(804) 726-7675
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Samantha Lukasiewicz
Program Officer
(804) 726-7925
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