California employers with a) 100 or more employees and b) file an annual EEO-1, must comply with Senate Bill (SB) 973 come the new year. This bill requires employers to submit an annual report to the Department of Fair Employment and Housing (DFEH) that includes the number of employees (and hours worked) by race, ethnicity, and sex in each of the job categories in the EEO-1 report. The state created the bill to further data collection to better identify wage patterns and allow for targeted enforcement of equal pay or discrimination laws. The first report is due March 31, 2021.
How do you maintain compliance?
The DFEH states that data must be submitted in a format that allows them to "search and sort the information using readily available software". There is not yet a specific form or template for report filing, but employers may submit a copy of their federal EEO-1 report containing the same or substantially similar pay information.
With this fresh eye on employee data, it is important to confirm that employee information is actually correct. One way to ensure accuracy is to allow employees to review their own information, and adjust necessary fields as needed. Enabling Employee Self Service in iSolved is one of the easiest ways to do this. Self Service allows employees to update and access their information based on the permissions you allow. Check out our training video below to learn about activating this service, or download the app and try it out yourself!
