Thank you for reading the fyi newsletter - now in its 29th year of publication! In this issue, scroll down to read: There's still time to sign up for Maintenance Mania, March 3-5, at the Yuba-Sutter Fairgrounds in Yuba City Deadlines for returning Risk Management's annual first-of-the-year forms - Safety First! Fair CEOs: It's time to double-check your fairgrounds' safety programs CFSA's Member Outreach Program kicks off with one-on-one new fair CEO training Annual New Fair CEO Orientation with CFSA, CCA, WFA and F&E is April 1 & 2 Interested in joining or continuing participation in the optional Property Insurance Program? The new policy year begins July 1

March 3-5 Yuba-Sutter Fairgrounds Yuba City There's Still Time to Register for Maintenance Mania at the Yuba-Sutter Fairgrounds. Registration is Free! Join maintenance professionals from fairgrounds throughout California when Maintenance Mania comes to the Yuba-Sutter Fairgrounds, Tuesday - Thursday, March 3-5. Registration is free and all California fair employees interested in fairgrounds maintenance are invited to attend. Sign up for equipment operator proficiency certification courses on Tuesday, followed by classroom and hands-on sessions on Wednesday and Thursday. Learn about new resources at the trade show and put your skills to the test during the fun team-building competitions. To register and for a detailed schedule of certification courses and training session topics, please visit: www.maintenancemania4fairs.com. You'll also find links to suggested hotels on the website.

CFSA Risk Management Deadline Reminders First of the year forms: The 2019 Workers' Compensation reporting form, the 2020 Hazardous Events Program survey, and the 2020 Revenue Protection Program application were emailed to fairs on January 10. Here are your deadlines for returning these forms, as applicable, to CFSA: The Workers' Compensation reporting form was due back to CFSA by February 14. Thank you to everyone who has already returned theirs to CFSA. If you have yet to turn in your report, please do so as soon as possible. We need this information to accurately calculate your 2020 workers' compensation fee. Email/mail your form (and any Workers' Compensation Exempt Statements) to Kristen Fryer. Return information is on the form. The Hazardous Events Program survey, premium fee and supporting documentation are due to CFSA by Friday, February 28, 2020. This optional coverage is provided by CFSA to cover hazardous events involving motorized racing, rodeos and horse shows sponsored or operated by a California fairgrounds. Email and/or mail the Hazardous Events Program survey, fees and supporting documents to Mario Castagnola. Return information is on the form. The optional Revenue Protection Program application, the fee for your choice of coverage level, and all supporting documents are due to CFSA no later than Friday, March 13, 2020. Note: Applications and fees for events occurring during the first 90 days of the year must be received 30 days before the event being covered. Email and/or mail the Revenue Protection Program application, fees and supporting documents to Mario Castagnola. Return information is on the form.

Safety First! Kick off the New Year with an Updated Safety Plan for Your Fair and Your Fairgrounds The beginning of the year is an ideal time to take a close look at your fairgrounds' safety programs. Is staff up to date on mandatory safety training? Is your Injury and Illness Prevention Program current? And are there plans in place in the event of a natural or man-made catastrophe? When was your last staff fire drill or other emergency drill? How about equipment operator certifications? Are they up to date? Let CFSA Help! CFSA's Risk Control team is ready to help your fairgrounds make 2020 your safest year yet - for employees and the event-going public visiting your grounds. Give your Risk Control specialist a call today and ask about custom program development; on-site training for staff, volunteers and temporary employees; pre-fair animal exhibitor meeting presentations; year-round equipment operator certifications; and more. Your specialist can also register your fairgrounds for online, on-demand training - it's free for all risk-pool member fairs!

CFSA's Member Outreach Program Kicks Off with One-on-One New Fair CEO Training As a risk-pool manager created to provide California's fairs with a more affordable, more specialized insurance option, we have built our reputation on doing everything in our power to help risk pool member fairs head off accidents before they happen - hello best practices and safety protocols! And because accidents can happen on even the most safety-minded fairgrounds, we help our members through the claims process, should it even come to that. We do all this with our comprehensive Risk Control and Risk Management programs, our expert in-house claims handling team, and now, through a new Member Outreach Program we're officially launching this month! Our first of many projects is reaching out to new CEOs of CFSA risk-sharing pool member fairs with foundation laying one-on-one training that includes: the money-saving importance of CFSA's Contract Review Service, an overview of the Red Book (CFSA's Claims & Loss Reporting Guide), a review of the fair's recent loss history and facility inspection reports, an overview of the value-added resources available at no charge and designed to promote year-round safety and to reduce annual pool fees, and an explanation of what risk pool membership means and your fair’s responsibilities as a risk-sharing pool member. If you are a recently appointed fairgrounds CEO, you can look forward to a call in the next week or two from the outreach program's Lianne Lewellen. You can also contact Lianne directly at Outreach@cfsa.org. In addition, if you are a current fair manager who would like a refresher course on any of these topics/, please contact Mario Castagnola, CFSA's Risk Analyst, at mcastagnola@cfsa.org, to set up a fair visit.

New Fair CEO Orientation, Wednesday and Thursday, April 1 and 2 in Sacramento Meet staff from CFSA, CCA, WFA and CDFA's Fairs & Expositions Branch, learn how these agencies work together and about the resources they offer. Whether you are a fair CEO who has been on the job for a few weeks, a few months or even a year, the New CEO Orientation is designed to help you build on all that you’ve learned and experienced so far. Hosted by California Fair Services Authority (CFSA), California Construction Authority (CCA), Western Fairs Association (WFA) and CDFA’s Fairs & Expositions (F&E) Branch, the orientation includes agency staff introductions and an overview of each agency’s responsibilities. You’ll learn how the four agencies work together and about the resources, services and programs available to you. This is also a great opportunity to ask CFSA, CCA, WFA and F&E’s experts any questions you may have for handling specific challenges you’re encountering now or that you anticipate encountering down the road. New fair CEOs will receive an email invitation and registration form, a schedule of activities and hotel information by mid March. If you're not sure you qualify as a new CEO, if you missed the orientation last year and would like to attend this year, or if you would like a refresher course on the resources available to you and your fairgrounds, please contact Melissa Thurber, CFSA Communications, at mthurber@cfsa.org for a registration form and event details. There is no cost to participate in the orientation. Questions? Please contact Rebecca Desmond, CFSA’s Executive Director, at 916/263-6161 or rdesmond@cfsa.org. 

Interested in Joining or Continuing Participation in the Property Insurance Program? The New Policy Year Begins July 1 Fair CEOs, please watch your email for information from Tom Amberson, CFSA's Risk Department manager, regarding your fair's participation in the optional group purchase Property Insurance Program. Facilitated by CFSA in partnership with Alliant Insurance Services, this program was created especially for catastrophic losses and includes generous "like, kind and quality" replacements for the partial or complete loss of a fairgrounds’ structure, optional business interruption/rents coverage, contents and contractors/mobile equipment coverage, boiler/machinery coverage, and even cyber liability coverage. The program offers $250 million per occurrence coverage with a $50,000 deductible, or in the event of a flood for fairs in special flood zones, a $100,000 deductible. In his letter, Tom will provide program details, including when we expect to get a firm coverage quote from Alliant. And, as a head's up, he will also be asking fair CEOs to confirm their new or continuing participation in the Property Insurance Program - information that will help with the rate setting process. (The more fairgrounds participating in the program, the better your policy rates.) If you need board approval to secure the property insurance coverage, please place this item on your April or May board meeting agenda. We are asking for your decision/ confirmation by mid-May so that we can bind the coverage by the program’s renewal date of July 1, 2020. Note: Check your fairgrounds’ leasing contracts (i.e. for your copy machine) as they may require that your fair has property coverage.  

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