August 2019
DCC PTA Newsletter
Vol. II
2019-2020 DCC PTA Executive Board
President: Theresa Rogers
1st VP Programs: Cathy Guiler
2nd VP Local Units: Santhea Hicks-Brown
3rd VP Leadership: Kay Hawkins
Recording Secretary: Jimminda Thompson
Corresponding Secretary: Priscilla Maass
Treasurer: Graham Guiler
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*President's Message*
*General Membership Meeting Info, Schedule, and Hospitality*
NEW!
*
Micro Training and Munchies * Duval PTAs Have Heart!
NEWS:
* Reflections * Sales Tax Referendum + Master Facilities Plan * Nat'l PTA Schools of Excellence
Membership, Treasurer, Bylaws:
* MemberHub * Member Benefits/Business Partners
* From the Treasurer * Bylaws
etc:
*DCCPTA Fall Workshop
* Parent Academy Audit Course
Tips: *
What I've Learned as PTA President
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Dear PTA Advocates of Duval County:
We hope you and your family had a wonderful start to this school year. Whether your PTA has big plans or more modest plans for this year please keep in mind the importance of USING YOUR VOICE! PTAs are advocates for children and all children deserve to learn in an environment that is safe and conducive to their having the best educational experience possible. Please help your membership to learn about and advocate for issues that matter as we build a bridge together.
Sincerely,
Theresa Rogers
President, Duval County Council of PTAs and PTSAs
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COMING UP
at the next GM Meeting on August 27, 2019:
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Words of Welcome
The Honorable Elizabeth Andersen
Programs
- Wendy Perry, Bartram Springs Elementary PTA: Inclusion and Understanding
- Stephanie Keaton, Chimney Lakes Elementary PTA: Be "Aware" Fair
Guest Speaker
Nina Lopez, Director of Strategic Partnerships
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General Membership Meeting Schedule
August 27
September 24
October 22
November 19
January 28
February 25
March 24
April 21
General Meetings are open to ALL PTA Members.
Every local unit is entitled to
two voting delegates
,
though anyone is welcome to attend.
Cline Auditorium, DCPS School Board Building
1701 Prudential Drive
Jacksonville, FL 32205
Hospitality begins at 9:00 am - Meeting begins at 9:30 am
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H O S P I T A L I T Y
If your local unit would like to provide hospitality at one of our general meetings please contact the Hospitality Chair:
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And…new this year – MICRO TRAINING AND MUNCHIES!
Stay after the general meeting for a training dedicated to learning all about the Reflections Art Program. Light refreshments will be served.
Please RSVP by clicking below.
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NEW for 2019-2020!
This year we are going to highlight a local agency with collections at our monthly meetings. This is, of course, optional but if your local unit wants to participate each month or some months or even one time; we are hoping this will be a rewarding experience for us as a Duval PTA Family and help bring attention to the many needs of our community. Be sure to check the monthly newsletter for each General Membership Meeting's monthly beneficiary.
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AUGUST 2019
The collection this first month
will be for:
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- Copy paper
- Staples
- Black pens
- Tape
- Pencils
- Ink cartridges
- 2-ply toilet paper
- Paper towels
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Reflections 2019-2020
**And don’t forget to stay after our general meeting for a
“Micro Training and Munchies on Reflections”
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To learn more and
TAKE ACTION
about the 1/2 cent tax referendum
before
this issue goes to a vote
Tuesday, August 27
at 5:00 p.m.,
please visit:
AND then contact your city council representative to advocate for the needs of our children here in Duval County.
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Congratulations to
Bartram Springs PTA, Chets Creek PTA,
and
Stanton PTSA
for being selected as
National PTA Schools of Excellence
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MEMBERSHIP - TREASURER - BYLAWS
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- Register Your Officers with Florida PTA if You Have Not Already!
You will not receive your login information for MemberHub or the Florida PTA Kit of Materials (will be emailed after July 23, 2019) if this information is not updated each year. Information MUST be completed for President, Treasurer and Secretary, INCLUDING HOME ADDRESSES, a valid and separate email for each, as well as a phone number.
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Please reach out to someone on Duval County Council if you have questions or need assistance.
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Got questions? Hopefully we’ve got answers
!
A BIG THANK YOU to the following PTA leaders who have agreed to be “go to” people for the rest of us when we have questions.
Some useful links to learn more about MemberHub:
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Watch your email over the next few weeks for an updated Membership Benefits flyer offering all PTA Members discounts at participating businesses. We are excited to partner with several of the same businesses but will also have new business discounts available this year.
If you know of a business that would like to partner with DCC PTA,
--CURRENT (2018/19) MEMBER BENEFITS expire 9/30/2019--
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Treasurers are reminded that the total dollar amount of OUTSTANDING CHECKS should be included in the line: TOTAL DISBURSEMENTS, of your audit. These checks have not cleared the bank, but have been disbursed.
Now that your 2019-20 board is in place, there are a couple of things that should take place promptly. If your audit has not been conducted yet, the board needs to appoint an audit committee to complete the audit before the books are given to the new Treasurer. Although the audit is technically due no later than August 30, 2019, the board cannot write checks until it is completed and a copy forwarded to
audit@floridapta.org
and
Treasurer@dccpta.org
.
Once the audit is completed it is time to prepare the IRS 990 informational tax return. Even though the deadline for filing the 990 with the IRS is 15 November, there is no time like the present. Once you receive your acceptance notification from the IRS, send a copy to of your notification to
990@floridapta.org
and
Treasurer@dccpta.org
. Also, make sure your confirmation states your 990 is accepted, not just pending. This will complete one of the six requirements for Good Standing.
Regarding the donation from political campaigns -
You may accept the donation. The campaign must deplete the election funds and donating to 501.c.3 is perfectly legal and allowed. It cannot come with any strings attached. PTA is non-partisan, and as such, there can be no formal check presentation with a photo op - no “big check.”
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PTA bylaws are valid for 3 years from the approval date on the first page. When renewing your bylaws, carefully compare your present bylaws to the new form which contains significant changes.Even if you do not make any changes to the optional sections, you must notify your membership of those changes which are now required on the form.
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DCCPTA Fall Workshop
Saturday, September 7, 2019
Darnell-Cookman Middle School
9:00 a.m. until 12:00 p.m.
Registration will begin at 8:30 a.m.
The following courses will be offered:
- President's Training - Theresa Rogers
- Treasurer's Training - Graham Guiler
- So Many Programs to Choose From - Cathy Guiler
- Legislative: Be an Advocate for our Children - Melissa Daniels
- Getting Business Partners in Your Area - Christina Cummings
- How Can I Be the Best Secretary for My PTA - Jimminda Thompson
- What Does a Historian Do in your PTA - Tiffanie Graham
MORE INFORMATION COMING SOON!
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or call 904.390.2960
to register for courses.
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