November 18, 2018
To: All Members of Region 16
Convention Handbook!
The 2019 Convention Handbook is now available on the Region 16 Website. Click here for direct access!
 
Housing, Registration, Photo/DVDs, and Program Ad   forms can also be found on the
Region 16 website: http://www.saregion16.com under "Events" then "Convention".

NOTE FOR CCL - when submitting your forms via email, please save them as  
"chorus name 2019" so that we can easily know who it's from.
Communication:

Please ensure your CCL's email address is forwarded to Sue Heighway, Communications Manager at  sheighwayreg16@live.ca .  We don't want you to    miss one bit of information along the road to contest. 

*** It is important that your CCL is proficient in Word & Excel, in order to correctly complete and submit all forms with NO CHANGES necessary to the format.

NOTE FOR CCL : If you have questions for anyone on the team, please include your
quartet / chorus name in the subject line of your email.  We like to think that we know who everyone is, but sometimes we need a little reminder.  
Notes/Changes/Reminders for the   Regional Convention
 
The magic date for your Regional forms to be submitted is
February 20, 2019

  • Please be sure that Sue Heighway sheighwayreg16@live.ca, Convention Communication Manager has your chorus / quartet contact info.  That is the only way to ensure that you receive all convention information.
  • The format of any form(s) is not to be altered in any way.
  • The Convention Registration, Housing and Single Event Ticket spreadsheet is due before or on before February 20,2019. Any changes to the spreadsheet after submission will result in an additional fee of $40 USD.  Additional rooms may be requested after the deadline date; however, inclusion in the original room block cannot be guaranteed and is subject to availability.
  • INTERNATIONAL NOTE:  Regional competition informational packets containing entry forms and general info will continue to be available only in electronic format.  The information will be: 
    • emailed to chorus presidents/team leaders and quartet contacts
    • posted on the SAI regional competitor pages on the international website
  • Competitor lists will be required to be handed in at the Briefing.  International no longer requires these to be emailed to the CC in advance of the contest.
  • Region 16 will once again be providing CD recordings to all competitors.  DVDs must be ordered as has been done in the past.
  • Both contest sessions will be webcast again this year.  Watch for notices coming soon about how to sign up for the webcast.  Encourage friends and family members who can't attend in person, to watch the competition live!
2019 HOTEL ASSIGNMENTS

Crowne Plaza
Genesee Grande
Parkview
Acapella North
Canadian Showtime Chorus
Circle of Harmony
Eastside Harmony
Greater Kingston
Kawartha Music Co
Limestone City Voices
Ontario Heartland
Pineridge
York Harmony

Barrie Huronia
Bay of Quinte
Bytown Beat
Durham Shores
Harmony North
Image City Sound
Northumberland
Orangeville
Scarborough
 

North Metro
NOTE
Hotel assignments are based on our annual rotation and estimated chorus requirements. Depending on the actual number of rooms requested by each chorus and the number of rooms available in each hotel block, changes in the announced rotation may be required. Affected choruses will be contacted directly by Diane Seaward,  Housing Manager. Thank you for your understanding .
Convention Team

Jeanne d'Arc (JD) Crowe
Chair of the Regional Convention (CRC)
 
Shelley Snoulten
Competition Coordinator (CC)
 
Wendy Porteous
Official Panel Liaison
 
Kaeli Porteous
Assistant Official Panel Liaison
 
Liz Gibbs
Audio/Visual Manager
 
Diane Seaward
Housing & 
Awards Manager
 
Barb Jacobs
Transportation & Convention Services Manager
 
Cathy Stovold
Facilities / Registration Manager
 
Sue Heighway
Communications Manager
 
Colleen O'Dwyer
Finance Coordinator
 
J.D. Crowe
Webcast Manager

Judging Panel

Diane Porsch
Panel Chair & 
Showmanship Judge
 
Corina Garriock
Music Judge
 
Joan Boutilier
Expression Judge
 
Dixie Dahlke
Sound Judge
 
Liz Danielski
Panel Secretary
ALL
f orms are due by
February 20, 2019
IMPORTANT DATES TO REMEMBER!    

Form
Deadline
Send To
International E-packet mailing to competitors
December 21, 2018
Choruses & Quartets FROM SAI
Competition Entry Form: Quartet
February 4, 2019
SAI
Competition Entry Form: Chorus
February 5, 2019
SAI
Late Entry Deadline: Quartet
February 19,2019
SAI
Late Entry Deadline: Chorus
February 20,2019
SAI
Draw for Order of Appearance
February 11, 2019
 
Deadline
Form Name
Action
Submit
Form To
Mail
Payment To
 
February 20,2019
Convention Registration and Hotel Spreadsheet 
Convention Registration, 
Advance Single Ticket Order, Housing Room List 
 

Cathy Stovold
Diane Seaward
Barb Jacobs
Colleen O'Dwyer
Colleen O'Dwyer
(include one hard copy of lists)

 
February 20,2019
4_DVD Order
5_Chorus Photo Order
6_Quartet Photo Order
Photo and DVD Order
Liz Gibbs
Liz Gibbs
 
February 20,2019
7_Program Ad
Program Ad Order
Sue Heighway
Colleen O'Dwyer
 
February 20,2019
Banquet Orders from Hotels
Meals and Rehearsal Spaces
Barb Jacobs
Colleen O'Dwyer
Colleen O'Dwyer

Sweet Adelines Region 16  | sheighwayreg16@live.ca