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To: All Members of Region 16
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Convention Handbook!
Housing, Registration, Photo/DVDs, and Program Ad
forms can also be found on the
NOTE FOR CCL - when submitting your forms via email, please save them as
"chorus name 2019" so that we can easily know who it's from.
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Communication:
Please ensure your CCL's email address is forwarded to Sue Heighway, Communications Manager at
sheighwayreg16@live.ca . We don't want you to
miss one bit of information along the road to contest.
*** It is important that your CCL is proficient in Word & Excel,
in order to correctly complete and submit all forms with
NO CHANGES
necessary to the format.
NOTE FOR CCL
: If you have questions for anyone on the team, please include your
quartet / chorus name in the subject line of your email. We like to think that we know who everyone is, but sometimes we need a little reminder.
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Notes/Changes/Reminders for the
Regional Convention
The magic date for your Regional forms to be submitted is
February 20, 2019
- Please be sure that Sue Heighway sheighwayreg16@live.ca, Convention Communication Manager has your chorus / quartet contact info. That is the only way to ensure that you receive all convention information.
- The format of any form(s) is not to be altered in any way.
- The Convention Registration, Housing and Single Event Ticket spreadsheet is due before or on before February 20,2019. Any changes to the spreadsheet after submission will result in an additional fee of $40 USD. Additional rooms may be requested after the deadline date; however, inclusion in the original room block cannot be guaranteed and is subject to availability.
- INTERNATIONAL NOTE: Regional competition informational packets containing entry forms and general info will continue to be available only in electronic format. The information will be:
- emailed to chorus presidents/team leaders and quartet contacts
- posted on the SAI regional competitor pages on the international website
- Competitor lists will be required to be handed in at the Briefing. International no longer requires these to be emailed to the CC in advance of the contest.
- Region 16 will once again be providing CD recordings to all competitors. DVDs must be ordered as has been done in the past.
- Both contest sessions will be webcast again this year. Watch for notices coming soon about how to sign up for the webcast. Encourage friends and family members who can't attend in person, to watch the competition live!
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2019 HOTEL ASSIGNMENTS
Crowne Plaza
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Genesee Grande
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Parkview
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Acapella North
Canadian Showtime Chorus
Circle of Harmony
Eastside Harmony
Greater Kingston
Kawartha Music Co
Limestone City Voices
Ontario Heartland
Pineridge
York Harmony
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Barrie Huronia
Bay of Quinte
Bytown Beat
Durham Shores
Harmony North
Image City Sound
Northumberland
Orangeville
Scarborough
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North Metro
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NOTE:
Hotel assignments are based on our annual rotation and estimated chorus requirements. Depending on the actual number of rooms requested by each chorus and the number of rooms available in each hotel block, changes in the announced rotation may be required. Affected choruses will be contacted directly by Diane Seaward, Housing Manager. Thank you for your understanding
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Convention Team
Jeanne d'Arc (JD) Crowe
Chair of the Regional Convention (CRC)
Shelley Snoulten
Competition Coordinator (CC)
Official Panel Liaison
Kaeli Porteous
Assistant Official Panel Liaison
Liz Gibbs
Audio/Visual Manager
Diane Seaward
Housing &
Awards Manager
Barb Jacobs
Transportation & Convention Services Manager
Cathy Stovold
Facilities / Registration Manager
Sue Heighway
Communications Manager
Colleen O'Dwyer
Finance Coordinator
J.D. Crowe
Webcast Manager
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Judging Panel
Diane Porsch
Panel Chair &
Showmanship Judge
Corina Garriock
Music Judge
Joan Boutilier
Expression Judge
Dixie Dahlke
Sound Judge
Liz Danielski
Panel Secretary
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ALL
f
orms are
due by
February 20, 2019
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IMPORTANT DATES TO REMEMBER!
Form
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Deadline
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Send To
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International E-packet mailing to competitors
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December 21, 2018
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Choruses & Quartets FROM SAI
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Competition Entry Form: Quartet
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February 4, 2019
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SAI
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Competition Entry Form: Chorus
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February 5, 2019
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SAI
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Late Entry Deadline: Quartet
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February 19,2019
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SAI
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Late Entry Deadline: Chorus
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February 20,2019
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SAI
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Draw for Order of Appearance
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February 11, 2019
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Deadline
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Form Name
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Action
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Submit
Form To
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Mail
Payment To
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February 20,2019
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Convention Registration and Hotel Spreadsheet
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Convention Registration, Advance Single Ticket Order, Housing Room List
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Cathy Stovold
Diane Seaward
Barb Jacobs Colleen O'Dwyer
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Colleen O'Dwyer
(include one hard copy of lists)
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February 20,2019
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4_DVD Order
5_Chorus Photo Order
6_Quartet Photo Order
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Photo and DVD Order
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Liz Gibbs
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Liz Gibbs
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February 20,2019
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7_Program Ad
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Program Ad Order
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Sue Heighway
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Colleen O'Dwyer
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February 20,2019
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Banquet Orders from Hotels
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Meals and Rehearsal Spaces
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Barb Jacobs
Colleen O'Dwyer
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Colleen O'Dwyer
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