As we approach the holiday season, you may start to notice vendor activity that we should be aware of. Vendors may try to drum up business to meet year end goals.
Recently a company not in Gateway phoned departments appearing to have knowledge about our recent toner orders in Gateway. Prior similar tactics have been calling departments and promising that their business has contracted with our copier vendors to provide the toner, or sending toner or ink cartridges with an invoice, and/or asking us to confirm our copier serial number so that they can send out our next batch of toner.
Unless the company is your contracted copier such as Ricoh, Xerox, X-Tech, or Canon, these vendors might be scammers. If you receive toner in the mail you did not specifically order, call or email us to discuss options:
calli.price@ucsb.edu
&
jacob.godfrey@ucsb.edu
In addition, if your department is having a holiday event for your staff, please do not sign a proposal, contract, quote, banquet event, etc. All these items constitute a contract. Please
email us
if you're not sure what to do with a document asking for signature.
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Business Cards
To align with the UC Santa Barbara re-branding effort, Office Depot has partnered with UCSB to offer new business cards through Gateway. Multiple modern templates, stock weight and colors from the new palate are available.
Click here
for the guide to ordering..
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Procurement Sustainability Survey
Click here
to take a quick (3 minute) survey, designed for UCSB departments. Our intent is to gather your valuable feedback regarding training ideas, format, and topics related to sustainability in Procurement activities for the campus. Thank you in advance!
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Our UC furniture provider for Steelcase product, Tangram, has received our campus's feedback about the delay in service, installation issues, and the need for additional representation. Tangram is working on a different installation model for UCSB. Breanne Swensen is still our primary rep, but Tangram has a new email address that will be received by multiple recipients. Please use this email for all current project updates and future projects:
UCSBadmin@tangraminteriors.com
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New Gateway Homepage
The Gateway User Group designed a new shopping dashboard to put more information at your fingertips with less clicking. You can still use the traditional menu clicks from the left side if you prefer. This dashboard will be rolled out as the default shopping page on December 1, 2018.
Click here
for instructions on how to preview the new dashboard.
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Contracts & Tax Questions
For the most expedient way to get answers about contracts, including where or how to submit a contract (or get one paid), please do not email individuals. Our inboxes tend to get very full. Please use the group email:
contracts@bfs.ucsb.edu
.
Hidden contest: Without going over, how many contracts and purchase orders did Procurement Services execute last fiscal year?
Email us!
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Vendor Gifts & Meals
With the holidays around the corner, we traditionally see vendors coming around with various gifts, tickets, offers for meals, etc.
While it may be industry standard for vendors to provide personal gift items, tickets, or lunches to their clients, no UC employee should accept any gift or gratuity from any source when operating under the course and scope of their UC employment. The term gift or gratuity does not include information materials such as books, reports, pamphlets, calendars, periodicals, or other unsolicited promotional material. Questions? Contact
Jennifer Lofthus
or
Calli Price
.
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Finalized in PDF: UCSB Form A
The UCOP Source Selection and Price Reasonableness Form (UCSB's "Form A") has been finalized to include both federal funding and non-federal funding on the system wide level). As always, please find the most updated version of the Form A (this time, a fillable PDF) on our Gateway homepage, and forward this form to your researchers/PI's.
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