MONTHLY CHECKLIST
Click on the link below for a list of important tasks that affect students and families, budgeting, communications, professional development, building operations and more.
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ATTN CLERKS: REFERENDUM BOOKMARKS TO BE DELIVERED TO SCHOOLS
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Referendum bookmarks will be delivered to your school late this week or early next week via Nutrition Services truck deliveries.
Please look for a small number of bookmarks that you can display at your front desk, display case or other public areas.
Schools will receive translated copies based on their home language data.
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PREPARE YOUR REFERENDUM SITE TEAMS
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Principals and district staff play a key role in any referendum campaign. You are trusted sources of information.
That’s why all principals are charged with creating a referendum site team at their school.
Your team’s time commitment will be a two-hour group training session and about 1-2 hours per week from late September until Election Day on Nov. 6.
Please complete the following:
- Review the Guidance on Activities Related to Upcoming Elections 2018 (including the referendum). For example, staff cannot advocate during work time, but they can share any of the factual information and materials provided by the District.
- Review all referendum materials located at spps.org/referendum2018, including the most frequently asked questions. Share the information with your school communities: staff, parents, students, volunteers, partners and neighbors.
- Follow the steps listed below to create a site team.
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DEADLINE: SEPTEMBER 12
CREATE A REFERENDUM SITE TEAM
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Please complete these steps no later than Wednesday, Sept. 12.
- Review the Site Teams Overview and Instructions to begin creating a site team.
- Identify a few staff and parents to invite to your team. Your goal is to have a team of 4-6 people, plus you as the team leader.
- Use this email template to invite your staff and parents who may be interested in joining your site team.
- Attend a two-hour training in September. Site teams are trained as a group in a two-hour workshop. RSVP by selecting the date you prefer for training. Two options are available: 6-8 p.m. on Sept. 19 or Sept. 20 at Washington Technology Magnet. You should pick one date for your team to attend. Please bring a laptop and charger. A light meal and child care will be provided.
- During site team training, you will log in to your SPPS Google account and fill out your site’s Site Team Communications Plan to be shared at a later date.
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SPPS Title I Federal Programs purchased a new documentation system called Title I Crate.
Title I Crate:
- Replaces the current folder application developed in Google Drive.
- Can be accessed with your Active Directory credentials on the Title I Crate webpage.
- Access will only be given to individuals identified on the Google Survey completed by principals. Principals are encouraged to identify multiple staff members who should have access to documentation and be assigned to specific upload areas.
Principals and staff members responsible for uploading Title I documentation should sign up for one of the following Title I Crate trainings on PDExpress:
Course Title: Title I Crate Training
Sept. 18
8:30 a.m. - 10 a.m.
360 Room F
Sept. 18
1 p.m. - 2:30 p.m.
360 Room F
Sept. 25
8:30 a.m. - 10 a.m.
360 Room K
Sept. 25
1 p.m. - 2:30 p.m.
360 Room K
Additional resources can be found in the “Title I: Family Engagement & Compliance Resources” Schoology Group.
(Access Code:
8N48Z-7N8BV
)
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Students in Grades 4 and 5 Can Take Home iPads
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Students in grades 4 and 5 have the opportunity to take home their iPads at the principal's discretion.
Principals should complete this
short form
to indicate which grades will be allowed to take home their iPads. Please complete the form by
Sept. 21
.
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Extended Day for Learning (EDL)
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Extended Day for Learning (EDL) offers SPPS students the opportunity to learn, grow and thrive through fun, engaging activities. EDL is held at both elementary and secondary sites, two or four days per week from Oct. 8 to May 9.
Important EDL memo, calendars and FAQs can be found
here
.
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Office of Teaching and Learning
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Please identify your site's 2018-19 designee(s) for each position listed on this
Google doc by
Sept. 21.
This document will help support your program between departments and ensure your staff has timely access to information and resources.
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The Transportation Department anticipates challenges in providing school buses for field trips or athletics due to a driver shortage.
Three-hour trips within the city, scheduled between 9:30 a.m. and 1:30 p.m., typically have buses available at an approximate cost $160-$176.
If possible, avoid the following times. Buses may be unavailable and could cost upwards of $350-$650 per trip.
- Before 9:30 a.m.
- Between 1:30-4:45 p.m.
Please schedule all buses two weeks prior to the date of the trip to ensure the cheapest price and bus availability. All field trip orders must have a budget code. Order confirmations will be sent to the person placing the order and the person in charge of the budget for the trip.
Please double check for correct budget number, date of trip, time of trip, number of buses, pick up location and drop off location.
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Health Start School-Based Clinics
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Please read this
memo
about the new process for students to receive care at Health Start School-Based Clinics.
Please direct questions to
Shawna Hedlund,
Director of School Age Wellness at West Side Community Health Services, at
sshedlund@westsidechs.org
or
651-793-2222.
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SPPS has a district crisis support team that consists of social workers, psychologists, nurses and counselors who are available to assist during difficult situations.
Administrators may contact the Emergency Communications Center (ECC) to request support from the district crisis team.
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Rights & Responsibilities Student Handbook
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Updated files of the Rights and Responsibilities Handbook and a summary version are now available
online.
You may also access English, Karen, Hmong, Somali and Spanish versions in this
Google folder
.
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September Principal Meetings
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Wed., Sept. 12
8 a.m. - 11 a.m.
360 Colborne - Rooms A&B
Wed., Sept. 19
8 a.m. - 11 a.m.
6-12/9-12 Principals meet at 360 Colborne Room 5A
K-8/Middle School Principals meet at 360 Colborne Room B
Elementary School Principals meet at Hub Center attached to Harding High
School
Wed., Sept. 24
8 a.m. - 11 a.m.
Location TBD
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September Assistant Principal Meetings
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Cohort A:
Wed., Sept. 12
1 p.m. - 4 p.m.
360 Colborne - Room A&B
Cohort B:
Wed., Sept., 19
1 p.m. - 4 p.m.
Hub Center at Harding High School
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Important holidays, no school days, special religious days and family engagement events are available online at
spps.org/calendar.
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Sept. 6 - First Day of School (ECSE, Pre-K and K)
Sept. 9-11 -
Rosh Hashanah
Begins at sunset, Sept. 9 and ends at sunset, Sept. 11. Jewish New Year and holy days. Days of renewed responsibility. The first of the High Holy Days marked by solemn religious observance.
Sept. 18-19 - Yom Kippur
Jewish Day of Atonement. Begins at sunset, Sept. 18 and ends at sunset, Sept.19. Devoted to prayer, fasting and repentance.
Sept. 18 - Regular Board of Education Meeting
5:30-9 p.m.
Sept. 23-30 - Sukkot
Feast of Tabernacles, Jewish festival of thanksgiving, harvest and the remembrance of the Jews who wandered in the wilderness after their exodus from Egypt. Begins at sunset, Sept. 23 and ends at sunset, Sept.30.
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Nov. 6 - Election Day
No school events or meetings after 6 p.m.
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The
Principal's Playbook
is a collaboration between the Office of Leadership and the Office of Communications. The Playbook is the main source for communicating with principals. This weekly newsletter includes department action items, professional development opportunities and other updates that directly affect principals and other school leaders. Each Playbook also includes communications and marketing content
to help schools communicate with their families.
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Jada Wollenzien
Program Manager, Leadership Development
Office: 651-744-5074
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Communications Consultant
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