The Kirby Creek Press | June 14, 2019
Kirby Creek Village
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Kir by Creek Village Association Manager: Angela Beené

972-644-3801 x-110
NOTICE TO OWNERS

The Kirby Creek Village Board of Directors hopes you are all having a great summer. We wanted to take a minute to remind you of some important information regarding the Kirby Creek Common Area Amenities. KCV amenities include: tennis court, pool and clubhouse, these are for the private use of the residents in the Kirby Creek Village Homeowners Association. All common area amenities can be used by owners whose accounts are current and in good standing. The pool and tennis courts require key card access, if you do not have a key card you must contact the association to obtain one. The clubhouse may be rented by homeowners whose accounts are current and in good standing, rental fees do apply.

There has been an uptick in violation activity by owners and their guests which has resulted in fines and suspensions. Please keep in mind when using the amenities that you are aware of the rules and regulations. Most of the violations so far this summer have occurred at the pool and during clubhouse rentals. The Board of Directors in accordance with the association By Laws do have the right to establish and enforce fines and penalties for violations.

Owners found holding the pool gate open for others to gain access will face immediate suspension and will have their account forwarded to the Board of Directors for further review. The Association takes safety very seriously, allowing unauthorized access to others is strictly prohibited. Jumping the pool fence is grounds for immediate suspension and fines imposed by the Board. The above mentioned violations have already taken place this summer, it is imperative that you understand the liability you place on yourself and the association by granting access to those who do not have a pool card. Habitual violators could face indefinite suspension and steep fines.

The pool rules are in place to protect you and your guests as well as the association. It is very important that you understand and follow the pool rules, if you have specific questions please contact our offices. The Board of Directors considers any violation to the pool rules a serious matter. This season more than 10 homeowner key cards have been placed under suspension.

The safety of our owners and their families is very important to us, we have seen an increase in children coming to the pool without adult supervision. Children under 16 years of age are not allow without a parent or guardian, photo ID is required.

Proper Swim Attire is required and you will be asked to vacate the pool if you or your guests are found swimming in street clothes. By wearing proper swim attire you reduce the risk of contaminating the pool with waterborne illness and contaminants. Cotton and some other materials can hold detergents, germs, and bacteria in them, which can be released into the water. This can cause swimmers to get sick and even affect the water chemistry and clarity. Cotton also tends to absorb a lot of water and pool chemicals, requiring the pool to use more disinfectant. Additionally, when the cotton absorbs the pool water it can become pretty heavy, which can weigh down swimmers and make swimming more difficult. Cotton T-Shirts also tend not to fit tight to the body, which can increase your risk of underwater entrapment. Cotton also breaks down in the water, which clogs the pool filter system. Certain dyed materials can also release some of the dye into the pool water causing poor water clarity and water balance. Lycra and Nylon are the best non-absorbent material for swimming and are the best fabrics for proper swim attire.
Appropriate swim attire includes:
  • A bathing suit, swim trunks, or "board shorts"
  • Attire worn for SCUBA diving or surfing (rash guard/wet suit)
  • Short or long sleeved shirts and /or tights and/or shorts made of synthetic material such as "Lycra" or "Spandex"
  • Swim attire must be clean, must not restrict movement, or create a safety hazard.
Swim attire that is not permitted includes but not limited to:
  • Underwear
  • Clothing that has been "cut off" including jean shorts
  • Jeans or sweat pants
  • Attire with exposed metal zippers and/or rivets

Please familiarize yourself with the pool rules which are listed in this newsletter and on our website. If you see something, say something, you can reach out to the on-site pool manager or contact our offices.
Pool Season! Fun in the Sun!
We have recently updated our pool rules, they're posted below. Please note, we are in the process of having the outdoor pool rule signs updated and we will have them posted very soon. In the mean time, you may request a printed copy from the Association Office or onsite Pool Manager.

Pool Hours: 10:00 A.M. to 9:00 P.M. Tuesday-Sunday

As Members of the Kirby Creek Homeowners Association, all Homeowners share liability for any accident that may occur in the pool area. It is to your benefit to follow these rules so a safe swimming experience is ensured.

Homeowner accounts in good standing will have access to the pool facility. Our onsite Pool Manager will be assisting at the gate. Onsite pool management will be given an updated list from BFMC which notes who is allowed access to the pool. The Onsite Pool Manager does NOT have access to private accounting information and cannot resolve your account.

If your pool card has been suspended this means your account is past due. You must call our offices in order to discuss the account further. 972-644-3801 x-110 or you may reach us by email: kirbycreekvillage@yahoo.com

If you have misplaced your card, pool card replacements are $30.00 and the funds must be received prior to a replacement being sent to you. Onsite personnel does not carry extra cards, they are mailed directly from our main offices.

If your card does not work or your name is not on the list as an owner who has an active card you must contact the Association Offices to resolve. The Pool Manager will advise that you email or call the offices during normal business hours. They will not grant entry for owners who are not on the list.

Pool Rules
Pool Hours: 10:00 A.M. to 9:00 P.M. Tuesday-Sunday

As Members of the Kirby Creek Homeowners Association, all Homeowners share liability for any accident that may occur in the pool area.  It is to your benefit to follow these rules so a safe swimming experience is ensured.

  1. Pool restricted to Residents and up to FOUR guests. Guests must be accompanied by Resident. Photo ID required.
  2. NO person under 16 years of age allowed without parent or guardian. Photo ID required.
  3. Proper swim wear only, NO cut-offs, NO diapers of any kind allowed in the pool.
  4. NO person with skin abrasions, open sores, cuts, skin disease, eye disease, nasal or ear discharge, or communicable disease allowed in pool.
  5. NO person shall alter or remove safety equipment (Ring Buoy and Shepherd’s Crook) except in a bona fide emergency. These are for emergencies only and are NOT toys. People violating this rule will be asked to leave the pool. Continued violation will result in suspension of pool privileges.
  6. NO person is allowed to play with the weir gates located inside the skimmer wells. This equipment helps the pool skim dirt from the surface of the water and keeps the pool clean. Those found removing these Gates and destroying the flotation foam will be asked to leave the pool.
  7. NO sharp objects or glass of any kind are allowed in the pool or pool area.
  8. NO pets allowed in the pool or pool area.
  9. NO running, rough play, ball playing, pushing, or wrestling in the pool or pool area.
  10. NO diving. NO Flips, NO Jumping of any kind into the pool. Due to the size and minimal depth of the pool these restrictions are for your safety. You will be asked to leave the facility immediately.  
  11. NO profanity or obscene language allowed.
  12. NO eating, drinking or smoking in the pool.
  13. NO barbeque grills.
  14. When the gate is locked, the pool is closed. The pool is closed on a regular maintenance schedule or for other maintenance or regulatory reasons. Stay out of the pool when it is closed. Crawling under or climbing over the fence in order to enter the pool area is considered trespassing. Trespassers will be prosecuted.
  15. Only water toys allowed in the pool area, no skate boards, skates, roller blades, bicycles allowed in the pool or pool area.
  16. The pool and pool area are not to be used by any clubhouse renter or their guests.
  17. The pool gate is only to be opened with an active card registered to your address. You are responsible for your guest(s) entry and exit from the facility and they must remain with you at all times. Anyone found holding the gate open, or manually pushing the EXIT button to allow people into the pool area will be asked to leave the facility immediately, your card will be suspended and you will be reported to the management office for further review of privileges.  

Updated: May 2019
Rent the Clubhouse for your next event!
RENTAL RATES:
FRIDAY - SUNDAY $150/DAY
MONDAY - THURSDAY $125/DAY
Holidays $175/DAY
Security Deposit $600

**Accounts must be current and in good standing**
Clubhouse rentals are for current homeowners only
Requests are made on a first come first serve basis

All calls and emails are returned in the order received.
Duplicate emails and phone calls will result in a delayed response.


Kirby Creek Village Association Clubhouse
3075 North Kirbywood
Grand Prairie, Texas 75052

CLUBHOUSE RULES

1.The resident renting the clubhouse is responsible for seeing that all doors and windows are locked, lights and ceiling fans are turned off. Failure to comply will result in deductions from the deposit to cover costs incurred. Doors and windows are to be kept closed when heat or air condition are on. Please DO NOT stand on any of the furniture for any reason. A step stool is provided.

2.A cleaning procedures checklist is hung on the wall of the clubhouse to help insure proper clean-up. After rental, the clubhouse must be cleaned in accordance with the checklist. An inspection will be made and the deposit will be returned if the area is cleaned, no damages have occurred, and no other breach of contract items were noted as determined by the Clubhouse Manager. Please do not try and reach out to the Clubhouse Manager regarding the return of your deposit, deposits are processed by the Community Manager at the Management Office.

3.If the clubhouse is not found in satisfactory condition (clean) after leaving and locking up deductions for the infractions can be held from the security deposit. The Clubhouse Manager will report all findings to the Community Manager who will then send a follow up notice to the homeowner by mail which will outline all items left undone or in a non satisfactory condition.

4.DO NOT! Use thumbtacks, nails, staples, glue, or any device to attach anything to the walls, doors, furniture, trim, etc. IF damage occurs through this type of use, repairs will be made and the cost deducted from the deposit. Tape that does not leave adhesive residue is acceptable, but must be removed at clean up.

5.Please keep music and noise at an acceptable level so as not to disturb the clubhouse neighbors. Music and entertainment is to be set up and kept inside the clubhouse and not the pool area. The Pool is NOT to be used during your rental.

6.No Smoking allowed inside the clubhouse, including the bathrooms. This includes cigarettes, electronic cigarettes, cigars and pipes of any kind.  

7.Alcoholic beverages are not permitted outside the clubhouse including the pool area. Under no circumstances can alcohol be given to or consumed by anyone under the age of 21 years of age.

8.No pets are allowed in the clubhouse or pool area.

9.Your Total Deposit Will Be Forfeited If the Party Exceeds the 50 Person Maximum Occupancy Limit or Continues Past the Stated End Times. Also, If the Police Are Called, a Portion Of, or All of the Deposit Will Be Lost Depending on the Police Action Taken.

10.See attached cleaning checklist

11.After 10:00 pm all loud devices are to be turned down per Grand Prairie Code Enforcement.

12.Failure to comply with these rules WILL result in forfeiture of deposit as well as fines for damages and suspension of Association amenities (Pool/Clubhouse/Tennis Courts). 


HOURS, UPDATED JANUARY 1, 2019

  Monday - Thursday: 10:00 am to 9:00 pm, Clean Up 9:00 pm to 10:00 pm 
Friday, Saturday and Sunday: 10:00 am to 11:00 pm, Clean Up 11:00 pm to Midnight



CLUBHOUSE CHECKLIST

The following must also be done in accordance with the Clubhouse Rules & Agreement or you will lose your deposit.


❑ Clean counters and sink in the kitchen and bathrooms with cleaner provided.

❑ Wipe out refrigerator.

❑ Wipe out microwave.

❑ Sweep the floors AND mop floors, including bathrooms.

❑ Wipe down any walls that might have been marked up or splashed.

❑ Place furniture back into its original position. Do NOT block air return grills.

❑ Wipe tables off before placing in storage rack.

❑ Pick up trash in the parking lot outside the clubhouse that may have been left as a result of your party.

❑ All trash must be removed from clubhouse at the end of the event. 

❑ Stray balloons and those caught in the ceiling fans must be retrieved.

❑ Turn off lights and fans.

❑ Check and lock ALL doors.

❑ Set alarm and Return clubhouse key.


IMPORTANT: If you break or damage the furniture, tables, and/or decorative material of any kind, you will be charged the FULL REPLACEMENT VALUE.

•Under no circumstances may anything be left in the clubhouse after your party. This includes possible items delivered by a rental company or caterer.

•Other homeowners renting the clubhouse the following day deserve the same courtesy of being able to have the key to get into the clubhouse as soon as possible so that they may start setting up for their party.

The City of Grand Prairie Upcoming Events
Grand Prairie Farmers Market
Farmers Market at Market Square, 120 W. Main St., in downtown Grand Prairie, Texas, is open Saturdays Now through mid-December and features locally grown fruits and vegetables, plants, tamales, baked goods, salsas, dips, relishes, eggs, honey, chips, soaps, candles and more.
A message from a Board Member: MAIL SERVICE

Due to ongoing struggles with the mail service in our community one of our Board Members had a lengthy conversation with the new manager at the Grand Prairie Post Office. The new postal managers name is Jason and he would like to know if Kirby Creek Owners have general ongoing mail concerns or issues with their current carrier. If so, please contact him at 972-262-7404. Jason is working diligently trying to correct the issues with the mail delivery in our neighborhood.

As your Management Company we always want to help any way we can, however, when it comes to mail delivery we are rarely made aware of issues until they have grown into larger problems. If you are already having trouble or start experiencing issues with your mail it is in your best interest to reach out to Jason as soon as possible so he can directly address your concerns.
No Trespassing
Please keep children, pets and motorized vehicles away from the edges of both ponds. The large pond is deep and the slopes are steep. If you see anyone camping or fishing near either pond, call the police. Trespassing is against the law.

Signs are posted around both ponds to reduce KCVA's liability in the case of accidental injury or drowning.
Important Information
BFMC Property Management
8111 LBJ Freeway, Suite 835
Dallas, Texas 75251
Phone - 972-644-3801
Fax - 972-644-3810

E lectrical Emergencies
Call   Oncor   at 1-888-313-4747
(24 hours, seven days a week)

All Emergencies: 911 (Fire/Police)
Non-emergency:
Fire: 972-237-8300
Police: 972-237-8790
  
City of Grand Prairie
972-237-8000
**In the event of an emergency please call 911. The Association is not equipped to handle emergencies including, but not limited to, criminal and medical situations.**

The Kirby Creek Village Website has a Classified Ad section which is available at no cost to KCV homeowners in good HOA standing. Please contact BFMC for more information.
Homeowner Corner
Calling all homeowners! Do you have ideas, favorite recipes, or a special announcement you would like to share with the Kirby Creek Village Homeowners Association? If so please contact us by using the "email us" link below. We love homeowner interaction, this is your corner, stop by anytime!

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