August HMIS Update

August 10, 2018

Progress on New HMIS, August HMIS Users Meeting Canceled Hello! Mediware has made significant progress and produced a demo site for our new implementation, HMIS@NCCEH. The NCCEH Data Center is testing it right now to make sure we will have the data we need for the BoS, Orange, and Durham CoCs. We are working hard to have everything ready for our new HMIS website, and to make the transition is easy on you, the users! To do this, we have canceled the August Orange HMIS Users meeting. In September's meeting, we will have our HMIS Users Meeting at our regularly schedule date and time, September 17th at 1:45 pm. We'll have important updates to the new Fall HUD report, the Longitudinal Systems Analysis report and how this will help us with regional and agency specific insights. We look forward to seeing you then!

HMIS@NCCEH Reminders

For more information on the process to get our new site, check out the materials from our June Update webinar. Please keep using NC HMIS until notified to stop Continue entering data into  nchmis.servicept.com until notified to stop and switch to the new HMIS@NCCEH site. We acknowledge that reporting deadlines may need to be accounted for when selecting a date. (expect notice 1-2 weeks before the launch date) Stay informed!  Read our Frequently Asked Questions (FAQ) for more information about HMIS@NCCEH. This document will be updated as we progress towards launch. Watch your email Make sure you’re receiving  communications from the NCCEH Data Center.

Tips, Tricks, and Troubleshooting What should you do with day labor or seasonal work in HMIS? Some clients may have additional income this summer from day labor or seasonal jobs, and this should be recorded as increased income in HMIS! Like other Earned Income, temporary or seasonal employment does not require HMIS documentation or verification. If monthly amounts vary, you and the client can estimate an average or expected monthly income from the position. Work with your clients to record the most accurate income information possible in HMIS. If a position ends at the end of the season, note the day you found out about a new level of income to support the HMIS side of data entry. You can always refer to Part II of our Sub-assessments Guide or give us a call!

EDA - This is not a drill! The most common issue the NCCEH Data Center sees in reports and when folks call in is using the wrong Enter Data As mode for data entry. Enter Data As mode is needed for all data entry for all clients (and has been since MCAH took on NC HMIS in 2015). If you forget to use EDA, your clients may not be represented in reports!

There are two ways to get to the right EDA mode: Use your default EDA mode Default EDA is in the left hand corner of HMIS

Manually select a new EDA mode Manually select EDA mode in the right hand corner of HMIS

Any time you are about to enter client data, check your Enter Data As mode. Is it the project the client was served in? If not, change your EDA mode before continuing. If you don't think you have the right EDA mode available, contact your Agency Admin or call the NCCEH Data Center.

Can I change my contact info in my HMIS profile? Yes! All users can access their HMIS license profile and add or update your contact information.

Calendar Make sure you have these events and deadlines on your calendar! If you'd like training specifically for you or your agency, please submit a request with a two week window and what type of training you need here: NCCEH Data Center Training Request Form.

August 16 th -- CANCELED - August Orange HMIS Users Meeting HMIS@NCCEH Transition - Launch details here September 17 th -- BoS HMIS Users Meeting - Add to your Google Calendar

As always, give us a call or send us an email if you have any questions. We will catch you at the next HMIS Users Meeting in September. Thank you for your understanding!

Send Helpdesk an Email

NCCEH Data Center | 919.410.6997 | hmis@ncceh.org