Sponsor/Exhibitor Flash 2020 - Vol.65 No.3
Want Help Promoting an Event at Your Booth?
Holding a presentation, demo, reception, or other event at your booth? ATCA would like to help promote it!
ATCA is working on a calendar of events taking place in the exhibit hall. This listing will be on the ATCA Annual website and in the virtual ATCA Annual Platform. We will reference this listing in our outreach and marketing information about ATCA Annual!

To be included on the list, please complete THIS FORM and email to Ken.Carlisle@atca.org by close of business on November 30, 2020. Limited to 2 events per sponsor/exhibitor. 
View Past Sponsor/Exhibitor Flash Newsletters in the Newsletter Archives!
How to Network During the Virtual ATCA Annual:
The platform that ATCA is using to host this year’s Virtual ATCA Annual has several tools to help you network at the ATCA Annual. Completing and using your Virtual Profile is key to success!
In Your Virtual Profile You Can:

  1. Create your virtual business card (vCard) by filling out your profile information. You may provide your vCard to anyone attending ATCA Annual. Your vCard would be added to their virtual briefcase (virtual version of a conference bag) which saves all the information, documents, vCards, etc. that you gather during the event and can download later.
  2. Send/receive text chat messages to/from anyone registered and logged into ATCA Annual. Within your profile you can search names of participants and send them a chat to make contact and network.
  3. Send/receive email messages to/from anyone registered for ATCA Annual. Within your profile you can search names of registered participants and send them an email to make contact and network. This is all confidential through the event platform and no contact info or email information is shared.

Please review the USER GUIDE for more details on these networking opportunities and why setting up and using your profile will help you network and connect!
Above and Beyond Your Virtual Profile

  1. Access to Pre-Event Participant Roster: This roster will include contact details and profile information for everyone who has registered for ATCA Annual and has opted in to have their information provided to exhibitors. This roster will be available the week before the ATCA Annual begins and you will be notified when it's available and how to access it. Please note: You will need to be registered for ATCA Annual to access the roster.
  2. VIP Tours! Keep an eye out for more information about signing up for VIP Tours. We encourage you to sign up as they are great ways to get one-on-one face time with key aviation officials. Please note: These tours are limited to about a dozen exhibitors per VIP so signing up early is essential. Tours are limited to 2 representatives from you organization and average about 3-4-minutes per visit.
Deadline Reminder!
All tiered sponsor contracts (sponsorships that include a virtual exhibit booth) need to be submitted no later than close of business on November 30, 2020.
Other sponsor contracts may be accepted after that date, but please note that not all sponsor benefits may be available so close to the start of ATCA Annual.
Need Help with Your Booth Setup?
Deborah Brice, ATCA’s Meeting Manager, is available to assist with your booth setup! Deborah can be reached at Deborah.Brice@atca.org or 703.299.2430 ext. 306.
Visit the Sponsor/Exhibitor Resource Page
Loaded with lots of info about ATCA Annual including:
  • Training and orientation videos
  • 'How to' guides for setting up your booth
  • Archive of Sponsor/Exhibitor Newsletters
  • Marketing material such as sponsor/exhibitor and presenter email banners, and more!
Maximize Your Success at ATCA Annual
  • Schedule Meetings Now! Reach out to clients, prospects, industry friends, and colleagues to coordinate schedules and setup meetings during the week of the ATCA Annual.
  • Add the ATCA Annual banner to your email signature or website to promote your sponsor/exhibitor status.
  • Email your existing clients and new prospects and let them know you are attending ATCA Annual. Have a VIP client? offer one of your comp registrations to them to attend ATCA Annual in full. 
  • Prepare virtual business cards for your staff to hand out while networking at the event, or use the Intrado and/or REMO business cards built into these ATCA Annual platforms.
  • Check your booth analytics and metrics regularly to get timely info on who visited your booth. Prepare and draft emails to send out to visitors thanking them for visiting and requesting a future meeting. You can edit and personalize this at the event before sending. 
  • Know your deadlines! Know your deadlines! Know your deadlines!
  • Craft and memorize your company's “elevator speech” — a quick description of your mission and the services you offer. If all team members are prepared, you will retain more visitors at your stand and communicate your key messages in strength.

This is a well-informed group of attendees. Many have a plan when visiting the virtual ATCA Annual; make sure you have one too! Please read the weekly Sponsor/Exhibitor Newsletters. We use that to communicate updates and other useful information to you.
Get Your Name Out to the Aviation Industry!
Expand your reach at ATCA Annual. Contact us today to learn about the numerous sponsor/exhibitor and advertising opportunities available in the virtual platform!
Want to learn more about how to sponsor/exhibit or advertise at ATCA Annual? The last day to submit sponsorship contracts is November 30!

Contact Rugger Smith about all sponsor/exhibitor and advertising opportunities.
Contact Sandra Strickland about sponsorship contracts.