December HMIS Updates
December 11th
We Can Help When Funding Changes!
Please contact the Data Center when funding ends or begins - we want to support your data as it changes! HMIS projects must be closed when funding ends and opened when funding begins.

Email us at hmis@ncceh.org for assistance.
When funding ends
Coronavirus Relief Funding (CRF)
If clients are being served with CRF alone (not ESG-CV or other HUD sources), then clients may need to change projects on Dec 31st.

Annual ESG Ending
Let us know if a project should be closed or non-Federal Funding sources updated.

Don't know clients' funding source? Check in with your Agency Admin - HMIS data follows the $$$!
When funding begins
Winter Beds
If you are operating winter beds, do you have a project to enter data into? We also need your operating dates this year for inventory.

New Annual ESG
Contact the Data Center with new Activity Types, who on staff will enter data, and estimated start date for operations.

Please submit new user requests by Dec 11th to be ready on the 1st!
Veterans Information Data Standards Reminder
VA Funded projects require detailed information about their eligible clients' service record and enter that into the Veterans Information sub-assessment. Make sure it's complete!

Date Entered AND Date Separated from Military Service are required.
Both dates have always been required but the sub-assessment let you leave the date separated blank. It is now updated to reflect the Data Standards: you must enter both dates before saving.
Upcoming Training and Resources
Your next HMIS Users Meetings
Your next HMIS Users Meeting will review HMIS updates, Federal Reporting, and field your questions. Join this discussion and learning session for your CoC!

Agenda
System Updates - SPM corrections, Check CE element data quality
How Can We Help - Privacy Docs You Need, Annuals, Changes in Income
What's Next - HMIS Checklist, Calendar
Demo & Troubleshooting - Audience requests for review

Dates & Links
Computer screen with comment boxes
Materials from your last HMIS Users Meetings are posted
Slides and Recordings are posted for your most recent HMIS Users Meeting. Reference this information for updates on reporting schedules, tips and training, and answering your questions about HMIS!
Back@Home HMIS Support
Field Support Trainings includes HMIS and Back@Home Rehousing Agencies are welcome to join the 3rd Tuesday session for open 'Office Hours'. A few topics have been suggested, but sessions will take questions too!
Federal Reporting Calendar
Longitudinal Systems Analysis
  • We believe client level corrections are done!
  • Submission will depend on report updates by our vendor.

Emergency Solutions Grant CAPER
  • Calendar year ESG-CAPERs will be due this January for regular Annual funding
  • Oct-Dec Quarterly ESG-CV reports will be submitted by the Data Center on your behalf.
  • Please have all ESG corrections done by January 8th!

System Performance Measures
  • Corrections to be sent Jan 4th and second wave Jan 25th
  • Deadline for all corrections is February 19th

Point in Time and Housing Inventory Count
  • PIT night is January 27th
  • Unsheltered counts are occurring; contact your CoC/Regional leadership for more info
  • HMIS ES, TH, RRH, PSH projects will get HMIS reports to submit data in March
Reminders and notes
Missed a meeting?
For each month's HMIS Users Meeting, a recording will be posted later on the ncceh.org/hmis/news page along with slides for reference. But, we hope to see you there! Remember, Agency Admins are expected to attend/review the HMIS Users Meeting recording to stay up to date with HMIS tools and reporting.

We also want our monthly meetings to be as constructive for you as possible. What do you need for HMIS to be better utilized in your work?

Thank you for all of your hard work to make sure all of our neighbors find their home.
NCCEH Data Center | 919.410.6997 | hmis@ncceh.org