SPRING
CLOSING

LEARN ALL YOU NEED TO KNOW.
Parents and Families,

The end of the spring 2019 semester is fast approaching and we hope your student has had an exceptional living and learning experience with us. In this Familinks newsletter you will find useful information regarding the housing closing process for spring.

If you have any questions about spring closing or summer school, please call Housing and Residence Life at 812-468-2000, email living@usi.edu  or visit the 2019 Spring Closing Information website .
TOGETHER.
SPRING CHECK OUT MADE SIMPLE.
HRL closes to residents at 6 p.m. on Wednesday, May 1, 2019. 
Residents should move out 24 hours after their last final or by 6 p.m. on
May 1, whichever comes first. If a resident has a final on Wednesday,
May 1 that starts at 12 p.m. or after, they can wait to check out by 12 p.m. on Thursday, May 2.  HOWEVER, residents must submit a Stay Late Request if they want to check out on May 2.

WHAT IF A RESIDENT NEEDS TO STAY AFTER WEDNESDAY,
MAY 1?
If a resident needs to stay later than
6 p.m. on Wednesday (for any reason), they must submit the Stay Late Request form. They need to be specific with their reason to stay late. If they need to stay late due to a Wednesday final, they must include the class number, class name and time of final scheduled for Wednesday, May 1. To complete the Stay Late Request form, residents need to log into   myUSI , click on the Housing icon and go to the appropriate form. Deadline to submit a Stay Late Request is Friday, April 26. Remember all stay late requests are subject to approval by HRL staff. 

WHAT IF A RESIDENT NEEDS TO STAY AFTER SUNDAY, MAY 5?
If a resident needs to stay after Sunday, May 5, they must complete a summer housing contract. Residents will be charged by the day ($26/day) for all days in housing after May 5.  To complete the summer contract, residents must log into myUSI , click on the Housing icon and go to the appropriate form. 

APPROVED TO STAY LATE?
Residents will not sign up for a check out time. Residents will go to the Housing and Residence Life office to turn in their key. The HRL office will be open Thursday, May 2 through Sunday, May 5, 8 a.m.-midnight. Beginning Monday, May 6, HRL summer office hours will be Monday-Friday, 8 a.m.-4:30 p.m.
HOW DOES A RESIDENT
CHECK OUT?
Residents must sign up online for a check out time by midnight on Tuesday, April 23. Residents will receive an email with the sign up link. Sign ups will begin on Monday, April 8.

RA check outs will be Thursday, April 25 through Wednesday, May 1. Residents staying for summer will not check out and will be contacted when their summer assignment is ready.

During check out residents will turn in their key. For apartments, the last resident to check out will turn in the mail key. Even if a resident is returning to the same apartment in the fall, they must return the mail key.

Things to do before check out:
  • Remove all belongings
  • Clean the apartment/suite thoroughly (empty drawers, cabinets, refrigerator, etc.)
  • Make sure the apartment/suite is in the same condition as when they moved in and all furniture is accounted for
  • Remove all decorations from doors and windows
  • Take out the trash

When packing up belongings residents are encouraged not to leave items in their vehicles overnight. This provides opportunity for theft.

Failure to properly check out will result in an improper check out charge of $200. Failure to return the key will result in a $60 lock change fee.
STAYING FOR SUMMER?
Residents will not sign up for a check out time. They will be contacted by HRL when their summer assignment is ready. Students currently living in housing will not move out of their spring assignment until notified their summer assignment is ready. Residents staying for summer school need to have completed the summer housing contract.

To complete the summer contract, residents must log into myUSI , click on the Housing icon and go to the appropriate form. The summer contract will be available online April 1.
FINAL EXAM SCHEDULE
Finals are Thursday, April 25 through Wednesday, May 1. Click here for the final exam schedule.
How do residents forward their mail?
Housing and Residence Life will not hold or forward mail/packages. The USPS considers a campus address as temporary and will not forward mail. Residents will need to notify family, friends and businesses of their address change. HRL will not hold mail/packages over the summer even if residents are returning in the fall.
USI | [ Housing ]