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March 29, 2019 - In This Issue:9
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WORKING TOGETHER
TO DELIVER EXCEPTIONAL SERVICE
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March 29, 2019 Weekly report to the Mayor and City Council
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MONDAY
April 1 |
TUESDAY
April 2 |
WEDNESDAY
April 3 |
THURSDAY
April 4 |
FRIDAY
April 5 |
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3:00 p.m. Norman Election Committee
3:30 p.m. Floodplain Permit
4:00 p.m. Tree Board
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7 a.m. to 7 p.m. Special Election
5:30 p.m.
City Council
Special Session
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4:00 p.m. NF Senior Center Ad Hoc
6:00 p.m. CDBG Policy
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5:00 p.m.
City Council
Study Session
5:30 p.m. Parks Board
6:30 p.m. COMCD
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CITY MANAGER
City Manager's Weekly Report Update
This Weekly Report is sent every Friday and serves as the City Manager's "update" to City Council on items that
are useful for scheduling purposes and/or communicating with
constituents on matters of interest. It also
provides details on special events, and
City-wide accomplishments. Some examples include:
- Project kick-offs and completions
- Initiatives that will affect service valued by our residents
- Construction updates
- Updates on inter-governmental relations, and
- Special Recognitions for outstanding achievements
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Vision for Norman: Vote April Tuesday
On Tuesday voters will make their decision on the three Vision for Norman proportions. The last public meeting will be completed this weekend bringing the total number of community meetings to 30.
The final
open house is:
Sunday, March 31
Fire Station No. 7
East Branch
2207 Goddard Ave.
1:30 p.m. - 3 p.m.
A list of events as well as background information for each proposition, interactive maps, meeting posters, a digital brochure and other information can be found on the website at
VisionForNorman.com
. Several videos have been created to inform residents of the propositions and answer questions they can be viewed on the City's YouTube page.
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Spring Cleaning Trash Pick up Schedule
It's spring cleaning time in Norman. Below are the trash pick up dates:
- April 6: residential customers with Monday trash service.
- April 13: residential customers with Tuesday trash service.
- April 20: residential customers with Wednesday trash service.
- April 27: for residential customers with Thursday trash service.
- May 4: residential customers with Friday trash service.
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BOARDS AND COMMISSIONS
Resignations, Vacancies, Expired Terms (Members Still Serving), Upcoming Appointments and Reappointments See Chart
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FIRE
Incident Summary
(3/21/19-3/27/19)
| *Fire Related |
9
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Overpressure rupture, explosion
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0
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| Emergency Medical |
204
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Hazardous Condition
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6
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| Service Call |
34
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| Good Intent |
34
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| False Alarm |
21
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Special Incident
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0
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Severe Weather
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0
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| Total |
308 |
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MAJOR INFRASTRUCTURE PROJECTS
Map and Updates for the City of Norman's Major Infrastructure
Projects
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ARTICLES
News Coverage, Documents and Articles That May Be of Interest to City Council
- "Norman Police Chief Leaving For Top Position In Little Rock" KWTV 3/21/19 see article
- "'Bond aims to improve roads" Norman Transcript 3/25/19 see article
- "Stormwater vote on horizon" Norman Transcript 3/25/19 see article
- "Early voting begins Thursday for April 2 election" Norman Transcript 3/27/19 see article
- "Residents invited to provide input on Center City Form-Based Code" Norman Transcript 3/26/19 see article
- "City targets June 30 as final date for University North Park TIF" Norman Transcript 3/28/19 see article
- "'Voting 'Yes' on April 2" Norman Transcript 3/29/19 see article
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PARKS
PLANNING
NORMAN FORWARD Westwood Tennis Indoor Facility
Crews have continued to work on the new indoor court facility. The HVAC package unit installation is complete, and the next steps are OG&E to finish connecting the new transformer, and ONG to complete the gas meter change-out for larger service. This is expected to be completed by early next week. After that, Hellas Construction (the court surfacing and interior equipment contractor) will be on site to install their products for the new 2-court facility. Recent weather and utility scheduling issues have moved the planned completion date to late April-which will not affect the tournament or teaching schedule for the Westwood Tennis Facility. A grand opening will be scheduled as the completion date is firmed-up.
NORMAN FORWARD Ruby Grant Park
The design team met with City Staff and ADG this week to review the 60% construction documents for the project. The next phase will be the completion of the 95% plans, which are scheduled for review on April 30th, followed by 100% complete plans to be submitted by May 13th. Following City permit review, bidding is scheduled to begin in mid-June, with construction scheduled to begin in late July 2019.
John Saxon Community Park
A crew is working this week to make improvements to the running trail at the park. Some of the existing pipes crossing under the trail had become affected by debris and/or experienced damage to their in-flow which had caused some washouts along the trail. These were repaired or replaced, as needed and a few areas of trail-side drainage swales were widened to help channelize the runoff in the park into the large creeks running through the area. Once this work is complete, all of the washed trail sections will be topped with new crushed granite surface and rolled to compact it like before. Parks staff is also working to get a trail-head sign produced and placed in the kiosk at the parking lot trailhead to help runners and walkers identify the route they want to travel in the park. Additional work will begin next fiscal year to do the NORMAN FORWARD improvements to this park; including construction of additional parking and road segments and lighting, park signage, a large children's play area, shelter & restroom facilities and aesthetic improvements to the park perimeter fencing and creek and forest areas.
Neighborhood Parks
Crews are planting trees this week to replace those that have been affected by weather and vandalism in Castlerock Park in recent seasons. Twenty-one trees selected for their ability to survive in the alkali soils of that park site were planted and staked, and the irrigation was re-installed at each tree, once completed. All other trees from the previous plantings were also checked to make sure they were irrigated correctly and pruned to help encourage continued growth.
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PARKS
RECREATION
The Parks and Recreation Department released the 2019 Spring/Summer brochure which includes activities, classes, camps and special events for the upcoming seasons. To pick up a copy of the 2019 Spring/Summer Brochure visit any of the Norman Recreation or Community Centers or to view it online visit www.NormanParks.com.
Whittier Recreation Center
Registration for the Whittier Discovery Camp is now open. The Whittier Recreation Center is joining the 12th Avenue Recreation Center and the Irving Recreation Center in providing childcare this summer. Camp will meet from May 28th to August 9th from 7:30 a.m.-6:00 p.m. There will be indoor/outdoor activities, arts and crafts, sports and recreation as well as water activities and field trips. Enrollment is open for campers ages 5-11. All campers must bring a non-microwavable lunch and drink.
Youth and Adult Sports
Junior Jammer Volleyball teams begin practicing this week at both the Irving and Whittier Recreational Centers. There are three leagues offered in the co-ed league and they will play six matches as well as a double elimination tournament.
Co-ed leagues include: Junior (2nd-3rd grade), Jammer (4th-5th grade) and Senior (6th-8th grades) and games will be played on Tuesday and Thursday evenings at the Whittier and Irving Recreation Centers.
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Change Order No. 14 with Flintco, LLC K-1617-83, is for $39,843 for a millwork piece that was contemplated during the design phase and through the bidding phase of the Central Library project. The furniture, fixtures, and equipment (FFE ) budget for the project held a line item allowance for this piece of millwork. Originally, it was contemplated that a separate vendor would be awarded the project, but to ease the coordination with the design and construction; the work was awarded to one of the Flintco subcontractors.
This amount will come from the FFE budget for the project and will not come from any contingency or construction budget for the project. The change order will be submitted with the City Manager's Change Order Report.
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PLANNING AND COMMUNITY DEVELOPMENT
Type
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Number
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Combined Value
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Average Value
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New single family residence permits
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9
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$1,307,000
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$145,222
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| New duplex permits |
2 |
$
150,000
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$75,000
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Residential addition or alteration permits
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17
(13 storm shelter)
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$186,055
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Demo permit
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0
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New single family residence applications
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3
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$911,100
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$3303,700
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| New duplex applications |
0 |
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Residential addition or alterations applications
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4
(2 storm shelter)
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$89,700
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Bart Conner Drive Channel Repair Project West Main Street Bridge over 10 Mile Flat Creek
On December 6, 1994, a Cleveland County District Court Order required installation by the private property owner of ten 72" corrugated metal pipes (CMPs) and construction of a low water crossing immediately east of the CMPs to relieve the impoundment of water during flooding events caused by a privately constructed roadway at Ten Mile Flat Creek west of 48th Ave NW. The roadway was constructed to allow access to the private properties west of Ten Mile Flat Creek from West Main Street. In August 2007, a major flooding event washed out the CMPs and private roadway at this location, which negatively impacted vehicular access via Main Street to the private properties to the west.
Since the flooding event in 2007, there have been numerous discussions between the City of Norman and the three adjacent property owners regarding the best way to provide access to the properties to the west and how project costs should be shared. On June 27, 2017, City Council approved Contract No. K-1617-138 between the City of Norman and Arbuckle Properties, Inc., BellaRose, LLC, and Steven Rich, the property owners west of Ten Mile Flat Creek, for the funding and construction of the West Main Street drainage structure and single span bridge.
To improve access and stream flow at this location, the City of Norman, Arbuckle Properties, Inc., BellaRose, LLC, and Steven Rich are proposing to construct a new single span bridge structure over Ten Mile Flat Creek. The project will also involve stabilization of the stream banks with sheet piles and rip rap.
The bridge and channel project was designed by two licensed Professional Civil Engineers, Mr. Lester Sieger, P.E., and Mr. David Hendricks, P.E., under the direction of the private property owners. City staff has reviewed and accepted the engineering plans for the project using the same process as is used for all City capital projects.
The bid opening was conducted on August 16, 2018, and four contractors submitted bids. The Engineer's Estimate is $334,484.00. The lowest bid in the amount of $325,000.00, submitted by Construction Unlimited is $9,484.00 (3% percent) below the estimate. On September 25, 2018, Council approved Contract No. K-1819-43 with Construction Unlimited, LLC. Work on the project began in January 2019 with the installation of the temporary construction drive and is expected to be completed by August 2019. Pilings, bridge beams, side pans and bridge decking have been installed, and concrete bridge paving has been poured. During the week of April 1, 2019, guard rails are scheduled to be installed and dirt work on the bridge approaches and drainage ditches are scheduled to begin.
West Main Street Bridge over 10 Mile Flat Creek Bridge Paving Being Poured
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MAJOR TRANSPORTATION PROJECTS
Main Street Bridge over Brookhaven Creek
Construction on the Main Street Bridge over Brookhaven Creek project began on Monday, August 13, 2018. This is a $4.9 million construction project awarded to Silver Star Construction Company of Moore, Oklahoma. This project has an expected completion date of June 2019. The Oklahoma Department of Transportation (ODOT) is administering the construction of this project because federal transportation funds are being used. The
project includes replacement of the bridge structure and associated roadway and 2300 feet or stream restoration along Brookhaven Creek
. On Tuesday, August 14, 2018, a severe rain event caused the Main Street Bridge over Brookhaven Creek to collapse.
It was agreed to keep the bridge structure closed to traffic and replace the entire structure at one time to save money and time on the project.
The project involves the following items:
- Stabilize the banks along Brookhaven Creek.
- Construct a new box culvert bridge on Main Street and over Brookhaven Creek
- Concrete pavement on Main Street
- Install an access road along Brookhaven Creek
- Tree plantings
Next week the contractor's activities are as follows:
- Weather permitting, continue installing roadway pavement and sidewalks on West Main Street
- Begin Installing sidewalk retaining wall on the south side of West Main Street
- Continue removing debris and vegetation along the west bank south of West Main Street
(West Main Street
. March 27, 2019)
S
tate Highway 9 East Bridge over Little River
Construction began on September 10, 2018. This is a $5.3 million dollar construction project awarded to
Haskell Lemon Construction Company of Oklahoma City, and administered by the Oklahoma Department of Transportation. The project includes full replacement and widening of the State Highway-9 East Bridge over Little River, from two lanes to four lanes. The project will also reconstruct the east and west approaches to the bridge. The planned sequence of construction is to construct the south half of the bridge while keeping traffic on the north half. Traffic will be shifted to the south half of the bridge once it is completed, while the north half is under construction. The project is expected to be completed in March of 2019.
The project involves the following items:
- Widening the Little River Bridge over State Highway-9 East from two lanes to four lanes
- Reconstructing the pavement on the approaches to the bridge.
Next week the contractor's activities are as follows:
- Complete asphalt roadway pavement and concrete
- Begin grading the roadway shoulders
James Garner Avenue - Phase I
Construction began on April 9, 2018. This is a $1.8 million dollar construction project awarded to Silver Star Construction Company of Moore, OK. The project includes reconstruction of the Acres Street intersection to improve safety and to meet Railroad Quiet Zone requirements. The project will create the extension of James Garner Avenue between the railroad and the new Central Library.
The project involves the following items:
- Constructing a new roadway and intersection on James Garner Avenue and Acres Street along with a new Legacy Trail
- Installing a new improved drainage system
Next week the contractor's activities are as follows:
- Weather permitting the contractor plans to complete the sidewalk ramps and sidewalk on the north side of Acres Street and east of James Garner Avenue
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FYE 2019 Urban Concrete Streets
The FYE 2019 Urban Concrete Streets portion of the 2016 Street Maintenance Bond Program was awarded to Central Contracting Inc. in the amount of $1,778,400. This work consists of select concrete panel replacement on 17 streets located within 7 urban Norman additions. Work began October 8, 2018.
Construction is underway on Boyd Street between 12th Avenue SE and Shiloh Drive.
FYE 2019 Urban Asphalt Streets
The FYE 2019 Urban Asphalt Streets portion on the 2016 Street Maintenance Bond Program was awarded to Silver Star Construction Inc. in the amount of $1,651,700. This work consists of select asphalt maintenance on 22 streets located within 7 urban Norman additions. Work began on October 8, 2018. Current construction is underway in Ross's Addition at Chautauqua Ave. to Comanche St./Symmes St.
FYE 2017 & 2018 Urban Road Reconstruction
The 2016 Norman Street Maintenance Bond Program includes Urban Roads Reconstruction Projects. The current two street projects are the FYE 2017 Lahoma Street from Gray Street to Nebraska Street and FYE 2018 Lahoma Street from Nebraska Street to Hughbert. These projects were awarded on March 13, 2018. The projects were bid together to allow continuity of construction and better unit costs for construction items. The projects were awarded to A-Tech Paving in the amount of $561,799.25 and $376,872.00 respectively. This work consists of reconstruction to widen the road to 26 feet and install curb and gutter to improve drainage. Existing sidewalks and ramps will be replaced to provide ADA accessibility. Driveways will be replaced within the public street right-of-way, and are designed to accommodate future sidewalks meeting ADA requirements. Construction of Phase 1 began on March 19, 2018, and is substantially complete. Phase 2 is expected to be completed by the end of June 2019.
Next week activities include:
- Continue with grading and sodding bare areas behind the curb Acres Street to Nebraska Street.
- Continue with installation of drainage structures at Nebraska Street and Lahoma Avenue intersection
- Continue with stabilization of subgrade between Nebraska Street and Iowa Street
- Begin paving of surface course from Acres Street to Nebraska Street
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DEVELOPMENT
Wash Factory Classen Addition
Wash Factory Classen Addition is located at the northeast corner of Classen Boulevard and Imhoff Road. This property consists of 1.8 acres split into 2 lots with an automatic car wash and retail shops. The car wash is currently under construction.
Existing public improvements consist of water line, storm sewer, paving, and sidewalks. An existing detention pond will be utilized for stormwater runoff. An existing sanitary sewer will be relocated to provide a more suitable area for development. The utility contractor has finished relocation of the sanitary sewer and the general contractor is proceeding with the car wash facility construction.
The Ranch Restaurant
The Ranch steakhouse restaurant will be located on the northwest corner of 24th Ave NW and Conference Drive in University North Park Section VI.
All public improvements are existing with the exception of a fire vault and the facility will utilize existing detention to detain additional runo
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SIDEWALK PROGRAMS
FYE 2019 Sidewalk Program bid was awarded on July 24th, 2018 by City Council to Central Contracting Services in the amount of $441,750.00 for five projects to be completed throughout the fiscal year 2019.
- The Sidewalk Program for Schools and Arterials is used to construct new sidewalks adjacent to elementary schools that have no sidewalks and along walking routes to the schools. This year's project has three (3) locations. First, the east side of North Berry Road from Iowa Street to Denison Drive in the Cleveland Elementary School District; second, the south side of West Boyd Street from 650 feet east of 24th Ave. S.W. to Nancy Lynn Terrace in the Alcott Middle School district; and third, the south side of West Imhoff Road from Walnut Road to Castlewood Drive serving the McKinley Elementary school and the University of Oklahoma. Construction on Berry Road is scheduled to begin on April 8, 2019..
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TRAFFIC
Traffic Calming Program
Staff received no new traffic calming program inquiries this week.
During the week of April 1, 2019, speed feedback trailers will be deployed at the following locations:
- Daybreak Drive, between Summit Lakes Boulevard and Misty Ridge Drive (Ward 1)
- Crail Drive, between Astor Drive and 36th Avenue NW (Ward 3)
- Flood Avenue, between Hoover Street and Lindsey Street (Wards 4)
Hamden Avenue Traffic Calming
On Thursday, March 28, 2019, weather permitting, Silver Star Construction Company is scheduled to begin work on the installation of four speed tables along Hamden Avenue. The project will take two days to complete and require different segments of Hamden Avenue to be closed during construction of each of the speed tables. Appropriate traffic control signage will be in place to direct the traveling public.
The project was requested by the residents of the Hawthorne Addition in accordance with the requirements and stipulations of the City's Neighborhood Traffic Calming Program, with 90.8% of eligible residents signing a support petition. The $15,200 construction cost was authorized by Council during the November 13, 2018 meeting.
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UTILITIES
Water Treatment
Lake Thunderbird water level is two inches above the conservation pool; into the flood pool. The Corps of Engineers continue to release water at a rate of just over 80 MGD (Million Gallons per Day). The average daily water demand for the week was 10.5 MGD.
Next week (April 5th) a DEQ (Department of Environmental Quality) coordinator will visit the Water Treatment Plant and review information for a AWOP Certification. AWOP (Area-Wide Optimization Program) is an EPA (Environmental Protection Agency) program designed to enhance public health protection through optimizing the performance and operations of existing facilities. The DEQ will implement AWOP with support from EPA. AWOP is a guide to:
- Increasing public health protection,
- Proactively achieve regulatory compliance,
- Improve treatment plant performance,
- Maintain distribution system water quality
Line
Maintenance
Water Line Maintenance reported three water line breaks this past week.
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