Catholic Schools Update -April 12, 2019

Office of

Catholic Schools

Information

Choice Schools Spring Demographic Snapshot deadline:

May 21, 2019

DPI will conduct a student Spring Demographic Snapshot Tuesday, May 21, 2019. All demographics will be captured: Race/Ethnicity, Gender, Grade Level, ELL, data elements for Economically Disadvantaged Status . An economically disadvantaged student is a student who is identified by Direct Certification, who is a member of a household that meets the income eligibility guidelines for free or reduced-price meals under the National School Lunch Program (NSLP), or who is identified by an alternate mechanism , such as the alternate household income form. Every student in every grade in every school is to be queried each year to find economically disadvantaged status.

This field must have a value for every student in PowerSchool

S_WI_STU_X.Economic_Status=

The Values you can but are F,r,a,n,e

F: Eligible for Free Lunch

R: Eligible for Reduced-Price Lunch

A: Economic Disadvantaged - Alt Mechanism

N: Not Economically Disadvantaged

E: Not Economically Disadvantaged: Eligible for Free Lunch

Click here for example

Any questions regarding PowerSchool, contact Becky Krahn or questions about the process you may contact DPI Carrie Boe , WISEdata Choice School Liaison.

Upcoming Choice Deadlines

April 20

Student Application Closes.

May 1

Schools must have all applications verified and all changes completed.
Schools must submit their 2019-2020 Hours of Instruction Report.
Schools that used the Surety Bond Option for the 2018-2019 School Year must provide a completed Surety Bond form for the 2019-2020 school year.
NEW SCHOOLS for the 2019-2020 school year must submit the DPI Budget and Cash Flow Report with Attachments OR a completed surety bond form.
If you have not received the surety bond form please notify DPI at dpichoiceauditreports@dpi.wi.gov.

May 2 - 7

Schools may revise the number of seats available for each grade for the 2019-2020 school year.

May 15

Schools with revisions to their 2018-2019 Hours of Instruction Report must provide a revised copy.

May 21

The Demographic Collection Snapshot occurs with the WISE data for the 2018-2019 school year. Becky Krahn at the Diocese for assistance.

June 1

Schools with applications that have been determined ineligible through the application process must notify the parent of each applicant via mail or email that their application is ineligible.

June 30

Annual budgets must be completed for schools that are NOT NEW to the program for the 2019-2020 school year and new schools that have chosen the surety bond option.

2019 8th Grade Diploma/

Certificate of Attendance Orders have arrived!

Schools who ordered diplomas/certificate of attendance may come pick them up starting April 15th at the diocesan office. If you have not picked them up by April 29th, we will bring them to the April 30th Administrator's Gathering.

Walk to Mary

A reminder that the Walk to Mary Pilgrimage is Saturday, May 4th. If your school would like brochures about the event, please contact Lori Paul.

Administrator and Teacher Recognition

If you have a retiring teacher or staff member after 30+ years of service in education, please submit name, position, school from which person is retiring and years of service. We will prepare a recognition letter from the Bishop for these individuals. Deadline is May 15. Thanks for your attention to this matter.

Registration

This is a great time for teachers to complete their third safe environment lesson by the end of the month. Be sure to document what the lesson was and how you included anyone that was not present. This is part of the Safe Environment Audit. You can find materials here .

Safe Environment Accountability Letter

Alpha Documentation

Thank you for your participation in Alpha this year. Here are the forms for your convenience in documenting your staff participation. Forms may be scanned or emailed to Sheila Re, sre@gbdioc.org . Teacher Record , Leader Record

Plans are well underway for our Discipleship II seminar. Hopefully, from Discipleship I and Alpha conversations teachers are fired up about being missionary disciples and sharing the love of Jesus with their students. Again, we will have two choices for administrators, teachers and staff to attend:

August 7 (9-2) will be held at St. Mary Catholic High School in Neenah.

August 23 (9-2) will be held at the Shrine of Our Lady of Good Help.

We will send a flyer and more details and registration information in the May 10 update. Something to think about, during the day there will be opportunities for small group discussion and reflection on the topics presented. It would be nice if your Alpha groups could register together. (However, if that is not possible, we will figure it out.)

Annual Safe Environment Survey

Please read letter from Deacon Dan Wagnitz.

Diocesan-wide Diaper Drive

May 1 - May 31, 2019

There is a huge need within our diocese for diapers. (All sizes, but particularly the larger ones, sizes 3-6.) Let’s help stock the shelves with diapers and wipes at our local crisis

pregnancy centers and Parenting Support Programs through Catholic Charities! Visit www.gbdioc.org/diaperdrive for drop-off locations, resources, and more info. Co-sponsored by the Office of Catholic Charities and the diocesan Office of Marriage, Family Life, and Pro-Life.

NWEA MAP

The spring MAP window is open. Considering the late Easter and the days out of school for snow, the spring window can remain open through May 10. If you are going to need more time than that, please contact your MAP coordinator if you have not already done so. (Due to some school circumstances the Diocesan parish group of small schools window will be open until May 17.)

Accreditation Teams Members Needed for 2019-2020

Please fill out the FORM and share this with your teachers. We are beginning to build the Accreditation teams for the 2019-2020 school year. Your help is appreciated.

Lifest Tickets for Students

Lifest will be July 12-14 in Oshkosh. Lifest is offering a special Buy One Ticket - Get One Ticket Free for students in the Diocese. Go to: www.lifest.com and click on “BUY TICKETS”. Enter BOGO19 in the promotional code box and follow the instructions from there. Please let your students know.

Building a Successful Campaign

Out of all the marketing channels you can use to promote your school, email is still top dog. The people of earth send more than 281 billion emails A DAY, and every dollar spent on email marketing generates $38 in return . With such a high return on investment (ROI), if you’re not using email to help enrollment, then you’re missing out. Enrollment email is the process of engaging targeted prospective families with the goal of moving them from prospect to enrolled family.

Email programs begin with initial customer interaction. These interactions are typically achieved through call-to-actions (CTA) such as request more information forms, content that requires them giving up their email address or plain old contact forms. Pretty much any technique that gets you their contact information.

From there, your goal is to keep the prospect engaged and push them towards taking the next step towards enrollment. Without an enrollment email program, a prospect can easily lose interest, forget about you, and fall by the wayside.

Your school’s overall strategic plan and marketing strategy should always include an effective enrollment email program. This includes:

Define your goals for the program, making sure that they all work toward the ultimate objective: ENROLLMENT.
Personalize your content by segmenting prospects into categories, then automating specific emails that speak to each categories unique wants, needs, interests, and goals.
Make sure the first email after the initial interaction is delivered within five minutes.
Build a relationship with your prospects by providing them value and focusing on their needs and how your school can fulfill them.
Track your email analytics and measure the results to continuously improve your nurturing program. Google Analytics is a tool to help with that.

As always, please contact the Office of Schools with any questions for further help in the process.

FSC Foundation Grants Program

The FSC Foundation makes grants only to Roman Catholic organizations and primarily to those who are investors in Christian Brothers Investment Services various investment programs. A portion of CBIS profits goes to the FSC Foundation, which was started by the Christian Brothers to provide financial support for programs that help the educationally disadvantaged. We are excited that a new grant cycle is to begin!

Click here for more information

Upcoming Events

Diocesan Library Media Association DLM

(Please pass to Library Media Specialists)

The last meeting for this year for our Library Media specialists and other interested personnel, is May 2, 2019 4:30-6:00 pm at Applebees Grill, 900 Hansen Rd, Green Bay, 54304. End of the year wrap-up and planning for 2019-2020.

Please respond to Mary Ellen Fisher if you will be able to attend. Hope to see you there!

Mary Ellen: mfisher @xaviercatholicschools.org

Summer Professional Development

July 30 - August 1 Summer Instructional Technology Academy SITA at St. Norbert College

August 9 - WCRIS Professional Learning conference - Glacier Canyon Lodge, Wisconsin Dells - Register

Professional Learning and License - Input Needed

Since last year’s legislation, educators are no longer “required” to obtain credits or do a PDP for continued license renewal. There are many reasons the legislature changed the policy, one being that they thought it would be best for districts to govern the professional development of teachers. That being said, our diocesan policy followed the state six credits every 5 years or a verified PDP. In addition, our policy states our teachers must have 10 hours of faith formation each year. We need to update the policy for continued learning to assure excellence in education. We would like to get your input on what you have been asking your teachers do to stay current in their practice. Please respond to the survey questions by May 15 .

Professional Development Dates

June 11 - Sophia Institute - Theology of the Body

Online - October - December - Mentoring the New Teacher

Blended Personalized Learning

If you have teachers interested in student-centered learning, this may be an excellent way to learn the basics. CESA 7 is offering a one-day workshop April 30. The cost is $50. Space is limited to 30 participants. To register go to CESA7.org, click on Events. When the calendar pops up, click on Teacher Boost on April 30.

Teacher Boost is a one-day version of Blended Learning Live! Workshop. It’s targeted for the busy classroom teachers who want to skip some of the strategy of blended learning and jump straight to practice implementation steps. Helping teachers replace traditional top down teacher led instruction with more student centered learning.

Workshop Objectives:

Teachers will experience an on-site flipped classroom, station rotation and flex models of blended learning.
Teachers will experience an introduction to student-centered learning.
Teachers will explore “Seven Moves to Create a Higher Performing, Happier Classroom.”
Teachers will dive into a Student Experience Project.
Teachers will learn the secrets of a successful culture.

Professional Learning Opportunities - CESA 7

June 20, Embedding Computational Thinking in the K-5 Classroom , participants will develop an understanding of computational thinking and build capacity to continue integrating computational thinking into their everyday practices. ($25 per teacher)

To register or get more information go to CESA7.org and click on the Event Registration button.