Principal's Playbook - March 28, 2019

March 28, 2019

MONTHLY CHECKLIST

Click on the link below for a list of important tasks that affect students and families, budgeting, communications, professional development, building operations and more. All checklists can be found in the Administrator Handbook .

March To-Do List

ACTION ITEMS

Scheduled Maintenance for Infinite Campus

Infinite Campus is scheduled for maintenance and will not be available from 5 p.m. on March 29 to 6 a.m. on April 2.

During the maintenance window Saint Paul Public School’s student information system (Infinite Campus) will migrate from local servers to cloud hosting managed by Infinite Campus.

The following applications will not be available during this period.

Infinite Campus (staff, sis.spps.org)
Campus Portal (students and parents, ereport.spps.org)
Campus Mobile Apps (iPhone and Android)

For additional details about the downtime, process and what this means for you, please read this memo .

Facilities Department:

Site Directed Services Process

The Facilities department has a model for schools to use site funding to complete non-maintenance requests . Please review the process outlined here .

Contact the Facilities department with any questions:

Facilities One-Stop: 651-744-1800 or facilities@spps.org

Geri Cook: 651-744-3373 or geriand.cook@spps.org

School Continuous Improvement Plans (SCIPs) are due June 1. Please sign up for a SCIP session to receive support from the Continuous Improvement team. These sessions will provide an overview of updates to the SCIP platform and guidance for completion.

Title I:

Technology Refresh Information and Technology Use Reminders

Title I Technology Refresh Information

Computers purchased through the Title I Technology Refresh will be ready for delivery beginning Monday, April 8. Title I staff will schedule deliveries to each school/site upon the completion of Title I Inventory process and refresh form.

Please indicate your desired e-waste pickup and delivery dates on the refresh form. E-waste shipping supplies will be sent directly to building engineers beginning April 1.

MacBook carts will be delivered once e-waste is ready for pickup. The removal of existing labs to setup new iMac labs will be coordinated between Title I and Technology Services staff.

Schools who have not completed the Title I Inventory process can find their Inventory spreadsheets here . Refresh forms can be found here .

Title I Technology Use Reminders

Please remember that technology purchased by Title I is intended for student use and should not be checked out to teachers.

In the event of a computer being stolen or goes missing, please file a police report immediately and inform Title I.

If at any point, Title I technology is no longer in use, please contact Title I so the equipment can be redistributed appropriately.

If you have any questions please contact ryan.fell@spps.org .

End-of-year iPad Hand-in Process and Technology Tasks

1. The ability for students to reset and erase their iPads has been disabled in order to provide additional security on the iPad. Building field techs and iPad managers are able to reset devices and have been provided instructions on this process. End-of-year iPad hand-in steps for students will not be affected or delayed due to this change. Please consult with your building iPad manager for more information.

2. Please review the end-of-year iPad hand-in checklists with your building iPad manager.

Secondary Checklist
Elementary Checklist
Sign up for a hand-in date by April 1 and review guides and expectations.

3. Use iPad Accessory Funds by April 26 to replenish the anticipated amount of lost or damaged iPad accessories. See the guidelines document for additional information about accessory funds and purchases.

4. Follow procedures for staff end-of-year technology guidelines .

All staff re-scan devices in Destiny on or after May 6.
Devices and charging accessories for non-returning or non-contracted staff collected by building administrator or designee and delivered to building field tech.

GOOD TO KNOW

Minnesota School Counselors Association Annual Conference

Saint Paul Public Schools (SPPS) school counselors are hosting the Minnesota School Counselors Association (MSCA) annual conference April 28 – 30. Many SPPS counselors are participating in the conference and leading professional development breakout sessions.

The MSCA conference will allow school counselors to attend up to eight breakout sessions, general sessions and networking events. Conference attendees will enhance their school counseling knowledge, improve their school counseling program and network with other school counselors to discover best practices in the field.

In lieu of an April internal professional development meeting, we are asking counselors to attend the MSCA Conference with their principal's approval.

Event details:

Date: April 28 - 30

Location: InterContinental Hotel in Saint Paul

Registration Cost for Full Conference: $110

Conference Website: www.mnschoolcounselors.org/events/

PROFESSIONAL DEVELOPMENT

PRINCIPAL MEETINGS

Operations Principal Meeting

8 a.m. - 11 a.m.

Wednesday, April 10

360 Colborne, Rooms A, B

ASSISTANT PRINCIPAL MEETINGS

Cohort A

1 - 4 p.m.

Wednesday, April 10

360 Colborne, Rooms A, B

Cohort B

1 - 4 p.m.

Wednesday, April 17

360 Colborne, Rooms A, B

IMPORTANT DATES

Important holidays, no school days, special religious days and family engagement events are available online at spps.org/calendar.

April 1-5 - No School (PreK-12)

Spring break. Crossroads remains in session.

April 8 - Classes resume

Celebrating Student Success

Celebrating student successes has long been a tradition in Saint Paul Public Schools - whether it is to recognize student academic achievement or to acknowledge their resiliency in overcoming obstacles. In fact, many students are the first in their family to graduate from high school. Several recognition events will be held from April to May this year.

Celebration of Excellence

Monday, April 29

7 p.m.

University of St. Thomas, Anderson Center

Hmong Enrichment Program Celebration

Friday, May 10

5:30 p.m.

Washington Technology Great Hall

Indian Education Honoring

Friday, May 17*

5:30 p.m.

Double Tree Hotel, McKnight Rd & I-94 E

Hmong Student Recognition

Saturday, May 18

1 p.m.

Washington Technology Great Hall

Gender and Sexual Diversity Student Recognition

Wednesday, May 22

6 p.m.

360 Colborne, 5th Floor Cafeteria

Karen Student Recognition

Thursday, May 31

6 p.m.

Washington Technology Great Hall

In the coming weeks, event coordinators will reach out to principals and/or counselors with more details.

* This event was originally scheduled for Thursday, May 16; it is now scheduled for Friday, May 17.

The Principal's Playbook is a collaboration between the Office of Leadership and the Office of Communications. The Playbook is the main source for communicating with principals. This weekly newsletter includes department action items, professional development opportunities and other updates that directly affect principals and other school leaders. Each Playbook also includes communications and marketing content to help schools communicate with their families.

Jada Wollenzien

Program Manager, Leadership Development

Office: 651-744-5074

jada.wollenzien@spps.org

Pepe Barton

Communications Consultant

Office: 651-744-5660

pepe.barton@spps.org