System Performance Measures were submitted!
June 13, 2018
Thank you for your help with SPMs!
Hello!

The Orange CoC submitted our community's SPM reports at the end of May. Thank you for responding to the Data Center's emails with clients flagging to verify if details have been confirmed or corrected. 

We can continue to improve our accuracy and confidence in the data. Review Data Quality with the 0640 or 0252 reports in ART and the APR or CAPER on the dashboard. It's always easier to review data before reporting deadlines!
What did we submit again?
If you missed our last HMIS Users Meeting about System Performance Measures and how the reports measure outcomes (instead of outputs), review or share the May's slides here.

For how your data collection and entry fits into our system, pay special attention to the troubleshooting sections. We outlined where to find the reports and how to find common red flags to investigate.

If you missed any HMIS Users Meetings this year, check out the materials on the OCPEH website.
Our next HMIS Users Meeting is June 18th!
Mark your calendars - before you know it, we'll see you again in Chapel Hill!

Remember, this is an opportunity to ask us questions about how to make HMIS work better for you and your agency. We'll also have updates for you from HUD, Mediware, and NCCEH as we approach July's new HMIS@NCCEH Launch date.

Monday, June 18th
1:45 pm - 2:45 pm

Orange County Southern Human Services Center
2501 Homestead Rd, Room D
Chapel Hill, NC 27516

We love hearing from you! If you have any other topics that you want addressed in next Month's meeting or for upcoming trainings, please let us know with a quick email or via our feedback survey!
What you should know from HUD and Mediware
Housing Move-In Date
HUD has clarified the workflow for entering Housing Move-In Date when clients leave the units a permanent housing project found them. HUD expects only one move-in date per HMIS entry. If a client leaves a unit you found and your project continues to serve the client with a new housing search, do these steps in HMIS. 
  1. Do not change the first Housing Move-In Date - leave the Interim Update and the date. Save the record of your hard work!
  2. Check your Enter Data As and Backdate modes, go to the Entry/Exit tab and Exit the client. The Exit date should be the day the client leaves their housing unit. Use the Destination that's appropriate (where is the client staying in if not in the unit?) 
  3. In the same Enter Data As and Backdate modes, add a new HMIS Project Entry for the same day as the exit. This will give you a new row on the Entry/Exit tab. Keep in mind this is not require a new intake outside of HMIS.
  4. Enter a Housing Move-In Date as an Interim and an Exit as you would normally!

Here's a copy of our  Interim Update and Housing Move-In guidance  for reference later!
0640 and 0252 Data Quality Reports
Two data quality reports have been updated and are available in ART for agencies now! In the Public Folder > ART Gallery Reports, then find the reports using the numbers in their title. Remember the definitions of prompts in ART:
EE Provider(s) = Select the project or projects that you want to run the report for
EDA Provider = Only Select a Project if you run the report for one project
CoC code = Do not use unless you're CoC Lead
Start Date = What is the first day you want data pulled for 
End Date Plus 1 = What is the last day you want data pulled for, then add one day
Effective Date =  What is the last day you want data pulled for, then add one day
Calendar
Make sure you have these events and deadlines on your calendar!

If you'd like training specifically for you or your agency, please submit a request with a two week window and what type of training you need here: Data Center Training Request Form.
June 18 th -- Orange HMIS Users Meeting

June 21 st -- Orange County Community Data Review - Details here

June 30 th -- State ESG Quarterly Performance Report (QPR) deadline for Jan -Mar

July -- HMIS @ NCCEH Transition - Launch details here
As always, give us a call or send us an email if you have any questions. Thank you for your diligent help to submit accurate data for our Community!
NCCEH Data Center | 919.410.6997 | hmis@ncceh.org